Riya Kwatra

Corporate Governance and Compliance:

• Drafting and Documentation: Drafted and meticulously prepared Notices, Agendas, Resolutions, and Minutes for Annual General Meetings (AGM), Extra-Ordinary General Meetings (EGM), and Board Meetings, ensuring that all legal and regulatory requirements were met.
  Developed comprehensive minutes of meetings, capturing detailed discussions and resolutions passed, maintaining accurate records for audit and legal compliance.
• Annual Filing and Reporting: Managed the end-to-end process of annual filing with the Registrar of Companies (ROC), ensuring timely submission of all required forms, including financial statements, annual returns, and other statutory documents.
  Prepared and drafted the company's Annual Report, including Notices, Director's Reports, and various annexure, ensuring compliance with the Companies Act, 2013, and other applicable regulations.
  
• Key Managerial Personnel (KMP) and Board Management: Coordinated the appointment and re-appointment processes for Key Managerial Personnel (KMP), including preparation of contracts, resolutions, and board approvals.
  Managed the appointment and resignation of auditors and directors, including handling casual vacancies, ensuring that all statutory and regulatory requirements were fulfilled.
  Facilitated board evaluation processes and the annual performance review of directors and KMPs.
  

Corporate Actions and Regulatory Compliance:

• Share Management: Oversaw the splitting and transfer of shares, ensuring all procedures were compliant with the Companies Act and other relevant regulations.
  Regularized the appointment of Additional Directors, preparing necessary documentation for Board and shareholder approval.
  
• Regulatory Filings and Communication: Assisted in communications with regulatory bodies such as MCA, Stock Exchanges, and other statutory authorities, ensuring all disclosures, filings, and submissions were completed accurately and on time.

Board Meeting Coordination and Support:

• Meeting Preparation and Execution: Prepared detailed Agendas for Board Meetings, liaising with various departments to gather necessary inputs and ensuring alignment with company strategy and compliance requirements.
• Preparation of minutes of Board meeting, Audit committee meeting, Extraordinary general meeting, and Annual general meeting.
• Conducted Board Meetings, providing secretarial support, advising the Board on statutory and regulatory requirements, and ensuring all decisions were accurately recorded and implemented.

Stakeholder Engagement and Reporting:

• Internal and External Audit Support: Collaborated with internal and external auditors, providing necessary documentation and ensuring that all audit observations were addressed and compliance gaps were closed.
  
• Regulatory Updates and Training: Stayed abreast of changes in corporate laws, regulations, and compliance requirements, updating the Board and management as necessary.
  Organized training sessions for the Board and senior management on new legal developments, compliance requirements, and corporate governance best practices.
  

Corporate Governance:

• Drafted Notices, Agendas, Resolutions, and Minutes for Annual General Meetings (AGM), Extra-Ordinary General Meetings (EGM), and Board Meetings.
• Oversaw the annual filing process, including submitting various forms to the Registrar of Companies (ROC).
• Prepared and drafted the company's Annual Report, including Notices, Director's Reports, and all necessary annexure.

Compliance Management:

• Managed the appointment and re-appointment of Key Managerial Personnel (KMP).
• Handled the appointment and resignation of auditors and directors, including filling casual vacancies.
• Facilitated changes in the company's registered office and object clause, ensuring compliance with legal requirements.

Capital Management:

• Supervised the increase of authorized share capital, right issues, and preferential issues of shares.
• Managed the striking off of companies pursuant to Section 248 of the Companies Act, 2013.

Corporate Actions:

• Regularized Additional Directors and facilitated the splitting and transfer of shares.
• Ensured compliance with regulations for listed companies.

Board Meeting Coordination: Prepared detailed agendas and conducted Board Meetings, fulfilling all responsibilities as a Company Secretary.