Rohini Amalraj
Executive Assistant And Legal Assistant
Bengaluru
Summary
Dynamic and detail-oriented professional with over 20 years of experience providing comprehensive administrative and research support to legal counsels and executive leadership teams. Strong communication and organizational skills enhance task prioritization, significantly improving efficiency in fast-paced environments. Proven expertise in managing complex calendars, organizing high-stakes meetings and events, and handling sensitive documents while fostering seamless communication with internal and external stakeholders. Recognized for exceptional interpersonal abilities, thriving in both independent and collaborative settings, and consistently demonstrating a proactive and resourceful approach to problem-solving.
Overview
29
29
years of professional experience
3
3
Certificates
6
6
Languages
Work History
Legal Assistant and Executive Assistant
AstraZeneca Pharma India Limited, Bangalore
03.2018 - 04.2025
- Legal Assistant to Legal Dept. and Executive Assistant – Director Government Affairs & CFO-Finance & Procurement Teams
- Efficiently manage administrative support for in-house counsels and Head Legal, including calendar management, proofreading, correspondence handling, and invoice processing.
- Coordinate travel arrangements, handle time-sensitive materials, and facilitate virtual meetings while ensuring meticulous organization of legal documents and case files.
- Efficiently oversee calendar, travel, event management and expense coordination while aiding in communication with government stakeholders and other departments.
- Streamlined legal documentation processes, enhancing efficiency and ensuring compliance with regulatory standards across departments.
- Coordinated executive schedules and meetings, optimizing time management and improving overall operational effectiveness.
- Managed confidential information with utmost discretion, safeguarding sensitive data and upholding organizational integrity.
- Assisted in the preparation of legal contracts and agreements, ensuring accuracy and adherence to company policies.
- Developed and maintained filing systems for legal documents, improving retrieval time and supporting case management efforts.
- Facilitated communication between legal teams and executives, fostering collaboration and expediting project timelines.
- Maintained strict confidentiality, protecting sensitive client information as required by legal ethics and regulations.
- Reduced errors in court filings by meticulously proofreading documents for accuracy before submission.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
- Improved office efficiency by implementing new filing systems and document management processes.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Improved team communication and collaboration through coordination of weekly meetings and distribution of agendas.
- Coordinated international travel arrangements, ensuring seamless logistics for executives attending global conferences.
- Updated and maintained confidential databases and records.
Legal Executive & Executive Assistant
Flight Raja Travels Pvt. Ltd. [VIA.com], Bangalore
03.2012 - 02.2018
- Thoroughly oversaw legal documentation and agreements, managed high-level appointments and travel arrangements for top management and efficiently handled visa inquiries and processing visas for customers and agents.
- Streamlined legal documentation processes, enhancing operational efficiency and ensuring compliance with industry regulations.
- Managed executive schedules and communication, facilitating seamless coordination between departments and stakeholders.
- Organized and maintained confidential legal files, improving retrieval times and safeguarding sensitive information.
- Assisted in contract negotiations, contributing to favorable terms that supported organizational goals and mitigated risks.
Teacher and Administration
Klay Prep School and Day Care, Bangalore
05.2011 - 02.2012
- Managed nursery class education, prepared lesson plans, organized trips and programs, coordinated with parents, and ensured efficient school operations.
- Developed and implemented engaging curricula that fostered student learning and enthusiasm for education.
- Established a comprehensive assessment framework that guided instructional strategies and supported student progress.
- Collaborated with parents and community stakeholders to promote a positive school culture and enhance student engagement.
Operations Executive & Executive Assistant to the Director
coMakeIT Software Pvt. Ltd, Hyderabad (Xebia CMIT Software Services Private Limited)
05.2008 - 06.2011
- Efficiently managed employee travel, meetings, and COO's calendar, including visa processing, accommodations, and corporate contracts. Also oversaw new employee bank accounts, travel invoices, visitor arrangements, and team meetings.
- Coordinated executive schedules and meetings, optimizing time management and enhancing communication efficiency within the organization.
- Streamlined operational processes by implementing productivity tools, resulting in improved workflow and reduced administrative tasks.
- Cultivated strong relationships with internal and external stakeholders, enhancing collaboration and supporting organizational objectives.
Ticketing & Package Tour Consultant
Miles High Tours & Travels, Hyderabad
06.2007 - 04.2008
- Engage with clients to address their travel requests, manage customer inquiries regarding tour and holiday packages, oversee visa processing for clients, and liaise with airlines and hotels to secure the best deals.
- Developed customized travel packages by analyzing client preferences and ensuring seamless booking experiences for diverse clientele.
- Liaised with suppliers and vendors to negotiate competitive rates, enhancing service offerings and maximizing client satisfaction.
Asst. Manager - Sales/ Customer Service
A.L. Movers Pvt. Ltd., Hyderabad
08.2006 - 05.2007
- Manage interactions with corporate clients for employee relocation, customer inquiries and surveys, prepare sales and daily reports, coordinate with customer service and operations, conduct daily meetings with sales executives, and provide training on key processes.
- Led a team to enhance customer service protocols, resulting in improved client satisfaction and retention rates.
- Developed and implemented training programs for new staff, increasing team efficiency and service quality.
- Streamlined sales processes by introducing innovative strategies, which significantly reduced response times to customer inquiries.
- Analyzed customer feedback to identify service gaps, leading to targeted improvements and increased customer loyalty.
Sales Coordinator/ Branch In-charge
Rachna Overseas Pvt. Ltd., Bangalore & Hyderabad
05.2003 - 07.2006
- Efficiently coordinate client appointments, manage inquiries, process orders, analyze monthly sales performance, prepare sales- related reports, and oversee branch accounts.
- Coordinated sales activities, enhancing communication between branches and improving overall operational efficiency and customer satisfaction.
- Developed and implemented sales strategies, contributing to increased market presence and strengthened client relationships across regions.
- Managed inventory and stock levels, ensuring timely replenishment and minimizing shortages, resulting in improved service delivery.
- Analyzed sales data and trends, providing actionable insights that informed strategic decision-making and boosted sales performance.
Sales Coordinator
Holostik India Ltd., Bangalore
04.2001 - 05.2003
- Efficiently coordinate client appointments, manage inquiries, process orders, analyze monthly sales performance, prepare sales- related reports, and oversee branch accounts.
- Coordinated cross-departmental communication to ensure timely delivery of sales materials and enhance operational efficiency.
- Streamlined order processing procedures, reducing turnaround time and improving customer satisfaction through enhanced service delivery.
- Developed comprehensive training materials for new team members, fostering a collaborative environment and ensuring effective onboarding.
- Managed inventory levels and coordinated logistics for sales events, ensuring optimal product availability and visibility.
Sales Coordinator
Great Eastern Impex Pvt. Ltd., Bangalore
11.1996 - 04.2001
- Scheduling of client appointments, manage inquiries, coordinate with internal teams, prepare sales reports, and address customer issues by liaising with relevant departments.
- Analyzed sales data to identify trends, providing actionable insights that informed marketing strategies and improved sales performance.
- Assisted in the development of sales promotions and marketing campaigns, contributing to increased brand awareness and market reach.
- Collaborated with the sales team to refine client relationship management processes, enhancing customer engagement and retention strategies.
- Implemented feedback mechanisms to gather team input on processes, driving continuous improvement and operational excellence initiatives.
Trainee
ANZ Grindlays Bank, Bangalore
07.1996 - 09.1996
- Handling the clearance of cheques and demand drafts (DDs) across Karnataka, report daily clearances to the manager, and maintain accurate records of all clearances.
Education
Bachelor of Commerce - Commerce
Christ College, Bangalore University
Bangalore, India 04.2001 -
Pre-University - Commerce
St. Anne’s Girls Junior College, Bangalore University
Bangalore, India04.1993
High School Diploma -
St. Anne’s Girls High School, Bangalore
Bangalore, India 04.2001 -
Skills
Effective time management
Proficient in communication and relationship-building
Team-oriented and self-sufficient
Effective calendar coordination
Logistical travel management
Document organization
Legal analysis
Invoice management
Strategic communication
Organizing successful events
Cross-functional collaboration
Stakeholder engagement
Filing systems
Legal document preparation
Administrative support
Litigation support
Database management
References
- Rittika, Chhetri, Mrs., rittika.chhetri@gmail.com, +91-9167880438, AstraZeneca Pharma India Limited
- Shilpa Maria, Mathew, Mrs., shilpamariamathew11@gmail.com, +91-7760753906, Flightraja Travels Pvt. Ltd. (Via.com)
- Sashikanth, Pochimcharla, Mr., +91-9949054060, coMakeIT Software Pvt. Ltd.
- R T, Issac, Mr., ritdon2013@gmail.com, +91-9845498330, Great Eastern Impex & Rachna Overseas Pvt. Ltd.
Interests
Baking, Art & Craft, Listening to Music, Travelling
STRENGTHS
Communication | Collaboration | Multitasking | Adaptability | Problem Solving | Confidentiality | Strong Work Ethic
Certification
AI Tools and ChatGPT Workshop
Accomplishments
- Single-handedly managed and resolved a credit card fraud case by liaising with local law enforcement and internal compliance teams, ensuring swift and effective investigation outcomes.
- Collaborated with cross-functional teams to efficiently organize and manage the company’s year-end celebrations and events.
- Single-handedly handled end-to-end visa coordination for 25–30 employees across multiple destinations over six months, ensuring timely approvals and compliance.
Timeline
AI Tools and ChatGPT Workshop
10-2025
Everyday English: Get the Basic Practice you need
11-2019
Sexual Violence Against Children: Inform, Prevent, Protect
01-2019
Legal Assistant and Executive Assistant
AstraZeneca Pharma India Limited, Bangalore
03.2018 - 04.2025
Legal Executive & Executive Assistant
Flight Raja Travels Pvt. Ltd. [VIA.com], Bangalore
03.2012 - 02.2018
Teacher and Administration
Klay Prep School and Day Care, Bangalore
05.2011 - 02.2012
Operations Executive & Executive Assistant to the Director
coMakeIT Software Pvt. Ltd, Hyderabad (Xebia CMIT Software Services Private Limited)
05.2008 - 06.2011
Ticketing & Package Tour Consultant
Miles High Tours & Travels, Hyderabad
06.2007 - 04.2008
Asst. Manager - Sales/ Customer Service
A.L. Movers Pvt. Ltd., Hyderabad
08.2006 - 05.2007
Sales Coordinator/ Branch In-charge
Rachna Overseas Pvt. Ltd., Bangalore & Hyderabad
05.2003 - 07.2006
Bachelor of Commerce - Commerce
Christ College, Bangalore University
04.2001 -
High School Diploma -
St. Anne’s Girls High School, Bangalore
04.2001 -
Sales Coordinator
Holostik India Ltd., Bangalore
04.2001 - 05.2003
Sales Coordinator
Great Eastern Impex Pvt. Ltd., Bangalore
11.1996 - 04.2001
Trainee
ANZ Grindlays Bank, Bangalore
07.1996 - 09.1996
Pre-University - Commerce
St. Anne’s Girls Junior College, Bangalore University