Ronald Abraham
Ernakulam
Summary
Focused professional with 12+ years of experience across India and the UAE in Executive Assistance, Operations, and Administration. Skilled in calendar and travel management, documentation control, vendor coordination, and process optimization. Proven ability to streamline office operations and support leadership efficiency. Strong communicator with expertise in MS Office Suite and a typing speed of 80 WPM.
Overview
14
14
years of professional experience
Work History
Sr. Executive Assistant / Administration
ValueMentor Infosec Private Limited
Infoparks, Kerala
08.2024 - 09.2025
- Managed CEO's calendar, meetings, and international travel, including visas, accommodation, and itineraries.
- Oversee office operations - maintaining employee visa tracker (UAE Office), coordinating renewals (visa, medical insurance, ILOE, labour card, EID), and ensuring compliance with local regulations. Ensured timely updates on UAE and KSA VISA regulatory changes to stakeholders.
- Served as custodian of company documents, tracking renewals for licenses, insurances, and contracts.
- Managed employee insurance, budget tracking, and ROI assessment for all subscriptions prior to renewal.
- Led travel desk and event management activities, promoting cost optimization and staff welfare initiatives.
- Maintained onboarding kits, employee SIM cards, and ID cards. Handled vendor management, facility and housekeeping operations, and replenishment of office supplies, stationery, and pantry items.
- Implemented cost-optimization initiatives that reduced office power and HVAC expenses by 30%, resulting in significant operational cost savings.
Sr. Executive Assistant / Administration
Capital-A
Bengaluru, Karnataka
02.2022 - 02.2024
- Managed the Managing Director's busy calendar by scheduling meetings and appointments.
- Provided C-level admin tasks for the Director and key persons, and managed office administration.
- Managed high-volume daily travel bookings for C-level executives with 100% accuracy in flight cancellations, rescheduling, and itinerary changes.
- Prepared and edited documents, reports, and presentations for the Director.
- Conducted research and provided summaries or recommendations for various events.
- Monitored and responded to emails and calendars on behalf of the Director.
- Acted as a liaison between the Director, VP, and internal and external stakeholders, including clients, founders, VCs, and vendors, and provided various support as required.
- MCA is a start up for start-ups, a venture fund for seed to early-stage meaningful start-ups.
Sr. EA / Admin Manager
Orchids Network & Systems (I) Pvt Ltd
Bengaluru, Karnataka
12.2020 - 02.2022
- Provided C-level administration to the Managing Director and AVP. Maintained official emails and calendars of the MD.
- Consolidated weekly reports from sales executives and presented insights in leadership meetings, contributing to a 15–25% improvement in team productivity and follow-up efficiency. Reviewed and approved purchase requisitions on behalf of the boss on a timely basis.
- Conducted preliminary rounds of meetings with different clients/officials prior to meetings with the boss. Prepared minutes and reports and issued them to the attendees.
- Dealt with different vendors in vendor registrations, prepared required documentation, and was involved in the vendor management cycle.
- Managed different administrative tasks, including tender documentation, government certificate renewals, and company software license purchases and renewals.
Executive Secretary / Document Controller
Damac Properties LLC
Dubai, UAE
12.2015 - 03.2020
- Provided C-level executive assistance and administration. Created and maintained heavy calendars, scheduled appointments, meetings, and special events. Maintained one-on-one working relationships with the Director/Vice President and team to keep them well informed of upcoming commitments.
- Attended meetings and transcribed minutes. Composed and issued confidential correspondences and memos as required.
- Raised NFA/RFA and followed up on its approval and action plans. Supported the team in the preparation of presentations, benchmark documents, complex reports, budgets, and related activities. Prepared BOQ requisitions for hospitality pre-opening operations and obtained necessary approvals. Received and stored deliveries. Prepared documentation for snags and de-snags identified by the team.
- Processed expenses/per diem reports and vendor invoices for reimbursement payments and reconciliation.
- Maintained logs for incoming and outgoing files and official correspondences and monitored them. Handled bookkeeping tasks, controlled filing, and sorted and retrieved electronically stored data produced by the technical team/projects team in a timely, accurate, and efficient manner. Managed to improve the efficiency of a web-based document collaboration system in our team by 1%.
- Worked independently and proactively on all admin tasks for different project activities. Acted as liaison with external stakeholders such as investors, bankers, auditors, customers, and vendors. Managed inventory of team assets and office stationery requirements.
- DAMAC Properties has been at the forefront of the Middle East's luxury real estate property builder since 2002, delivering luxury residential, commercial, and leisure properties across the region, including UAE, KSA, Qatar, Jordan, Lebanon, and the United Kingdom.
EA Administration / After Sales Service Manager
Orange O Tec Pvt Ltd
Surat, Gujarat
09.2012 - 07.2015
- Managed all daily administrative needs for the MD and a team of two senior managers and engineers.
- Managed the official calendar, organized meetings, and conference calls.
- Coordinated all travel arrangements, including visa processing, air tickets, train tickets, hotel bookings, and car bookings.
- Managed the Customer Service Department PAN India and resolved service issues in coordination with the technical team.
- Served as a key point of contact between customers and the service team. Increased the customer satisfaction rate by 15% by improving customer service.
- Coordinated daily administrative operations, sourcing, and negotiating with vendors and suppliers.
- Prepared attractive presentation slides about the company profile and exclusive digital textile machinery products to showcase in conferences and expos.
EA / Office Administrator (Design Team)
Larsen & Toubro - IES
Vadodara, Gujarat
04.2011 - 08.2012
- Provided executive-level administrative support to the Reporting Head (DM) and design team in areas of calendar management, travel, and expenses.
- Managed administrative back-office tasks on 2D and 3D designing and documentation.
- Gained experience in CATIA V5 designing software and design engineering tools.
- Attended meetings on behalf of the boss, transcribed minutes, and issued MOMs.
- Worked in welding fixture designing, converted 3D to 2D drawings, and prepared future BOM documentation and other presentations.
- Coordinated people engagement activities internally within the team.
- Had good knowledge of SAP tools for invoicing purposes.
Education
B.Sc - Physics
MarThoma College
Tiruvalla, Kerala, India03-2009
Higher Secondary - Science
Government HS School
Tiruvalla, Kerala, India03-2006
Skills
- Calendar management proficiency
- Travel Coordination
- Process improvement strategies
- Document Control & Compliance Tracking
- Cross-functional Team Coordination
- Stakeholder Communication
- Office Operations & Administration
- Vendor Management
- Cost Optimization
- MS Office Suite
- Regulatory compliance
- Inventory control
Languages
English
Advanced (C1)
Hindi
Advanced (C1)
Malayalam
Bilingual or Proficient (C2)
Tamil
Intermediate (B1)
Awards Recognition
Trailblazer Award, ValueMentor, Recognized for exceptional efficiency in cost reduction and operational excellence., 01/03/25
Personal Information
- Passport Number: R5229934
- Nationality: Indian
- Driving License: LMV, Dubai Driving License
- Marital Status: Married
Timeline
Sr. Executive Assistant / Administration
ValueMentor Infosec Private Limited
08.2024 - 09.2025
Sr. Executive Assistant / Administration
Capital-A
02.2022 - 02.2024
Sr. EA / Admin Manager
Orchids Network & Systems (I) Pvt Ltd
12.2020 - 02.2022
Executive Secretary / Document Controller
Damac Properties LLC
12.2015 - 03.2020
EA Administration / After Sales Service Manager
Orange O Tec Pvt Ltd
09.2012 - 07.2015
EA / Office Administrator (Design Team)
Larsen & Toubro - IES
04.2011 - 08.2012
Higher Secondary - Science
Government HS School
B.Sc - Physics
MarThoma College