ROOPAL SHARMA
Executive Assistant To CEO
Borivali( East), Mumbai ,Maharashtra
Summary
Bringing over 10+ years of experience as an Executive Assistant, I possess a deep understanding of the flexible nature required for this role. With an extroverted personality, I effectively communicate and persuade others. My exemplary organizational and time-management skills ensure smooth operations. Successfully managing confidential material and information throughout my career is a testament to my abilities. Highly proficient in MS Office and experienced in managing office operations.
Overview
18
18
years of professional experience
2
2
years of post-secondary education
2
2
Languages
Work History
Executive Assistant to CEO
Union Asset Management Company Pvt.Ltd
01.2020 - Current
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Handled confidential and sensitive information with discretion and tact.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Organized and coordinated conferences and monthly and weekly meetings.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Provided professional administrative support during board meetings.
- Organizing Management committee meetings, including agenda preparation and minute-taking duties.
- Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
- Answered high volume of phone calls and email inquiries.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Proactively identified areas requiring attention or improvement aligning priorities effectively in line with executive preferences.
- Improved office efficiency by implementing new filing systems and document management processes.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
- Improved team communication and collaboration through coordination of weekly meetings and distribution of agendas and minutes for the same.
- Maintained strict confidentiality of sensitive information, upholding company's privacy policies and ethical standards.
- Coordinated international travel arrangements, ensuring seamless logistics
- Assisted in preparation of high-stakes presentations, contributing to successful project pitches and client meetings.
- Negotiated with vendors for cost savings, securing high-quality services at reduced cost.
- Enabled timely project completion by coordinating resources and timelines across multiple departments.
- Managed complex calendars for CEO to facilitate efficient scheduling and meeting planning.
- Filed paperwork and organized computer-based information.
- Took notes and dictation at meetings.
Executive Assistant to MD
Ador Welding Ltd.
02.2016 - 09.2019
- Company Overview: Ador Welding Ltd is 'Complete Welding Solutions' to the 'World of Manufacturing' for enhancing their operational efficiency
- Manage MD's complex & frequently changing travel arrangements (Domestic & International) & coordinate preplanning of trips, which included getting his visa done, arranging for currency, matrix card & getting online boarding pass
- Ticketing, Hotel & Car Booking through travel agents & Online bookings.
- Organizing Investor Meets
- Managing Annual Conferences
- Preparation of Meeting Agendas & Circulation of the same
- Scheduling of interviews
- Processed travel expenses.
- Maintained Personal Expenses & Bank Account
- Maintained office scheduling & event calendar.
- Maintained his visiting cards folders
- Develop & maintained alert system for upcoming deadlines on incoming requests, projects & events
- Coordinated with Direct Reportees for weekly concalls & Monthly Management Meetings
- Coordinated for Town Hall
- Answered high volume of incoming calls & in-person inquiries from client.
- Handling his personal Petty Cash
- Payment of his credit card bills online
Secretary to CEO
Astarc Industiries Pvt.Ltd.
01.2012 - 01.2013
Executive Assistant to Director
AIC Overseas Pvt. Ltd.
01.2009 - 12.2011
Training Co-ordinator
Bajaj Allianz Financial Distributors Ltd.
10.2007 - 11.2008
Sales/Credit Co-ordinator
Kotak Mahindra Bank
09.2006 - 03.2007
Education
Post Graduate Diploma in Business Administration P.G.D.B.A. - Finance
Symbiosis centre of Distance Learning
01.2006 - 04.2008
B.Com - undefined
G.S College, University of Mumbai
Skills
Organization and Time Management
Written and Verbal Communication
Accuracy and Attention to Detail
Knowledge of Relevant Software
Tact and Discretion
Administrative Skills
Communications Skills
Financial Skills
Personal Mastery Skills
Accomplishments
- Selected as Best Employee of the Quarter Year 2018 of Ador Welding Ltd in recognition for excellent performance & contribution for improving MD Office operations.
- Cash prize
- Certificate
- State Level Table Tennis Player
Additionalinformation - Maternitybreak
2.5 Yrs
Personal Information
- Date of Birth: 01/10/81
- Marital Status: Married
Computerknowledge
Windows, MS Office (Word, PowerPoint, Excel), Internet Proficiency
Timeline
Executive Assistant to CEO
Union Asset Management Company Pvt.Ltd
01.2020 - Current
Executive Assistant to MD
Ador Welding Ltd.
02.2016 - 09.2019
Secretary to CEO
Astarc Industiries Pvt.Ltd.
01.2012 - 01.2013
Executive Assistant to Director
AIC Overseas Pvt. Ltd.
01.2009 - 12.2011
Training Co-ordinator
Bajaj Allianz Financial Distributors Ltd.
10.2007 - 11.2008
Sales/Credit Co-ordinator
Kotak Mahindra Bank
09.2006 - 03.2007
Post Graduate Diploma in Business Administration P.G.D.B.A. - Finance
Symbiosis centre of Distance Learning
01.2006 - 04.2008
B.Com - undefined
G.S College, University of Mumbai