Roshini Abhishek

Duties and Responsibilities.

• Travel and expense claims reimbursement, handled global T&E claims using the Oracle application.
• Analyzing the reason for late payment fees.
• Preparing the payroll deduction file for all the personal transactions incurred on the corporate card and sending it to the payroll team, cancelling/recording the respective vouchers.
• Preparing the accrual file and sending it to the GL team.
• Preparing consultant invoices to send to the payment team on a monthly basis.
• Auditing on a monthly basis.
• Revisiting the process documents and keeping them updated.
• Maintaining the error log file and walking through it for the new joiners.
• Setting up calls with the employees and resolving their doubts.
• Assisting the team members and making sure the SLA is met.
• Following up with the employees to submit the corporate card transactions to avoid late fees.
• Improvement ideas given to eliminate manual daily trackers.
• Identifying fraudulent transactions and highlighting the same.
• Testing and implementing the Oracle application for expense processing.
• Processing expense claims for professional service employees in the Salesforce application.
• Approving timecards for PS employees.
• Generating billing reports to send to customers for payments.
• Invoice processing – hands-on invoice processing (PO and non-PO).
• Cross-trained on corporate card and travel.

Duties and Responsibilities.

Travel and Expense Auditing.

• Dealing with UK taxation, Canada taxation, and Australia taxation reports in accordance with Standard Operating Procedure.
• Providing third-level assessment and verification of expense reports to ensure compliance with client policies and procedures.
• Travel and Expense Process - Responsible for maintaining, processing, and auditing the Employee Travel & Expenses Reimbursement function for various clients in accordance with company expense policy and service level agreements with the client.
• Perform an audit on employee expenses submitted for payment by following all updates from dedicated clients.
• Initiate a forensic audit for cases identified during the pre-audit.
• Follow up and email correspondences with employees for expense clarifications, and take additional initiative to close the issue to ensure the claims get processed quickly, thus ensuring claims get approved within the current payment cycle.
• Conduct periodic reviews of the quality of expense reports processed by team members, and provide feedback along with periodic knowledge-sharing sessions. Conduct team huddles and allocate work on a daily basis.

Invoice processing.

• Document Separation: Generating an invoice as per client guidelines.
• Each company has a set of policies to be followed in the verification process. The invoices are verified according to the company policies and forwarded to the accounts payable department.