Summary
Overview
Work History
Education
Skills
Languages
Timeline
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Ruapesh C

Bangalore

Summary

Highly skilled procurement professional with nine years of experience in the consulting and service industry, specializing in vendor master data governance, contract lifecycle management (outline agreements in SAP), and end-to-end procurement operations. Proven ability to streamline procurement workflows, ensure compliance, and manage large volumes of vendor and contract records using tools like SAP MM, Ariba, and MDG. Recognized for improving data accuracy, reducing PO cycle time, and supporting audits with complete procurement documentation.

Overview

9
9
years of professional experience

Work History

Procurement Professional

IBM India Private Ltd
Bangalore
10.2021 - Current
  • Manage procurement and vendor data activities for over 10,000 global suppliers within SAP and MDGS environments.
  • Developed and implemented standardized vendor onboarding workflows, aligned with internal controls, and SOX compliance.
  • Ensured the accuracy and completeness of vendor records within SAP and MDGS, reducing duplicate entries by 40%.
  • Coordinated with legal, compliance, and AP teams to enforce supplier due diligence and risk screening procedures.
  • Monitored procurement metrics and master data KPIs; drove corrective actions to improve process efficiency.
  • Managed end-to-end vendor creation, extension, and change requests across SAP and MDGS systems.
  • Conducted vendor data validation, tax information checks (W-9, W-8), and banking detail verifications.
  • Assisted sourcing teams with supplier setup during sourcing events, and contract enablement.
  • Delivered weekly reports on open POs, vendor changes, and pending requests.
  • Ensured data accuracy by validating tax IDs, banking details, and legal documentation.
  • Partnered with sourcing and compliance teams to onboard vendors for local and global procurement.

Procurement Operations Buyer

IBM India Private Ltd
Bangalore
10.2018 - 09.2021
  • Process and manage over 500 POs monthly across multiple categories using SAP MM and S/4HANA.
  • Coordinate with requesters and vendors to confirm PO accuracy, pricing, and delivery timelines.
  • Monitor open PO reports, and follow up to ensure timely goods receipt and payment processing.
  • Entered and maintained purchase orders in SAP ECC based on internal requirements.
  • Created and maintained over 200 outline agreements (contracts and scheduling agreements) annually using SAP MM.
  • Uploaded and maintained vendor master data, source lists, and info records aligned with Outline Agreements.
  • Maintained outline agreements, scheduling agreements, and release strategies in SAP MM.
  • Verified contract pricing and terms during PR to PO conversion to ensure alignment.
  • Supported the end-to-end contract lifecycle within SAP MM for global indirect procurement.
  • Ensured contract compliance by aligning validity periods, pricing conditions, and delivery schedules with vendor terms.

Junior Associate

HCL Tech
Chennai
10.2016 - 10.2018
  • Conducted 2-way and 3-way matching for purchase orders, goods receipts, and invoices to identify mismatches or missing documentation.
  • Worked closely with the procurement and accounts payable teams to resolve pricing errors, quantity issues, and missing goods receipt cases.
  • Communicated directly with vendors to gather invoice clarifications, and expedite payment processing.
  • Prepared and maintained weekly blocked invoice reports and dashboards for internal stakeholders and leadership.
  • Perform 2-way and 3-way matching for invoice validation against purchase orders, and goods receipts.
  • Investigate and resolve invoice discrepancies related to price variance, quantity mismatch, or missing GRs.

Education

EPGDM - Lean Operations Management

Alliance Business School
Bangalore
04-2020

Bachelor of Engineering - Mechanical Engineering

Sri Muthukumaran Institute of Technology
Chennai
04-2015

Skills

  • Procurement Operations Management
  • Vendor Master Data Governance
  • Supplier onboarding and maintenance
  • ERP Systems (SAP MM, Ariba, MDGS, SAP SRM, S/4HANA)
  • Data Cleansing and Validation
  • Stakeholder and cross-functional collaboration
  • Outline Agreement Management (SAP MM)
  • Source List Management and Info Records
  • Procurement Reporting and Analytics
  • SAP PO Lifecycle Management (PR to PO)
  • Supplier Enablement in SAP Ariba
  • Supply chain management
  • Contract management

Languages

Tamil
First Language
English
Advanced (C1)
C1
Kannada
Beginner (A1)
A1
Hindi
Beginner
A1

Timeline

Procurement Professional

IBM India Private Ltd
10.2021 - Current

Procurement Operations Buyer

IBM India Private Ltd
10.2018 - 09.2021

Junior Associate

HCL Tech
10.2016 - 10.2018

EPGDM - Lean Operations Management

Alliance Business School

Bachelor of Engineering - Mechanical Engineering

Sri Muthukumaran Institute of Technology

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Ruapesh C