Ruby Jabeen Zaidi

Work History

Agilent Technologies India Pvt Ltd

03.2014 - Current

Company Overview: MNC manufactures measuring instrument.
Drafting letters, preparing documents, and distributing memos.
Arranging for interview and arranging induction for new joinee.
Handling incoming / outgoing calls, maintaining all the correspondence, and filing them.
Faxing, printing, photocopying, filing, and scanning.
Nationally managing and organizing business travel, itineraries, and booking accommodation for Managers, AVP and Director.
Maintaining records of incoming & outgoing courier.
Monitoring office inventory, office stock and ordering supplies as necessary.
Coordinating with vendors for quotations and following enquiry.
Responsible for purchase orders, challan preparation and dispatching the shipment to the desired location.
Raising of purchase orders and invoice tracking, bill processing.
Maintaining Vendor and customer records.
Creating and modifying documents using Microsoft Office.
Setting up and coordinating meetings and conferences.
Involvement in social media implementation.
Updating, processing and filing of all documents.
Coordinates and arrange trainings programs.
MNC manufactures measuring instrument.

AMI Tech India Pvt Ltd

01.2012 - 01.2013

Company Overview: A product engineering company focused to deliver end to end solutions for automation in the power and utility space.
Updating of Purchase orders & Implementation of orders.
Coordination with Clients regarding the orders and dispatches, rates and other discussions.
Maintains Files regarding purchases, sales, Couriers, Sales Tax & Transporters.
Negotiate with the Transporters for the dispatches of order goods in bulk.
Participate in Online Auctions held for few clients.
Negotiate with the suppliers for the products rates.
Executed record filing system to improve document organization and management.
Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments.
Coordinated, scheduled, and arranged meeting and travel calendars, including business and social events.
Created detailed expense reports and requests for capital expenditures.
Coordinated travel arrangements, including booking airfare, hotel, and ground transportation.
Tracked and recorded expenses and reconciled accounts to maintain accurate, current, and compliant financial records.
Arranged rapid office equipment repair and maintenance with vendors.
Created presentations and proposals for use in meetings, assisted in bookkeeping and produced budget reports.
A product engineering company focused to deliver end to end solutions for automation in the power and utility space.

Kewalsons

Delhi

01.2011 - 01.2012

Company Overview: ISO 9001 leading manufacturer, Distributors & Supplier of Safety Products and Industrial Safety Equipment.
Supervising the work of office juniors and assigning work for them.
Handling incoming / outgoing calls, correspondence and filing.
Faxing, printing, photocopying, filing and scanning.
Monitoring inventory, office stock and ordering supplies as necessary.
Responsible for purchase orders.
Raising of purchase orders and invoice tracking.
Creating and modifying documents using Microsoft Office.
Setting up and coordinating meetings and conferences.
Handling of Government Tenders till get the Order for the Products., Joined Kewalson as Office assistant, Later Promoted as a Assistant Sales Coordinator.
Awarded by Best Employee of the year -Admin.
ISO 9001 leading manufacturer, Distributors & Supplier of Safety Products and Industrial Safety Equipment.