RUKHSAR BEGUM
Office Administrator
New Delhi,New Delhi
Summary
With over a decade of experience in the art world, my career is defined by a diverse skill set that encompasses various aspects of gallery operations. From executing exhibitions to providing curatorial support and maintaining client relations, I have contributed to all stages of exhibition planning and execution, including inventory management, artwork coordination, and offering insightful commentary to visitors. My strong administrative capabilities, including logistics coordination, schedule management, budgeting, and overseeing sales transactions, play a crucial role in ensuring the smooth and efficient operation of gallery activities. Creating a welcoming and engaging environment for both seasoned art enthusiasts and newcomers is a deep commitment. Additionally, excelling in managing the planning and logistics of cultural production projects and events, consistently meeting deadlines and budgets. Handling payments, preparing weekly/monthly budget reports, and ensuring prompt delivery of all project elements are among my responsibilities. Overall, providing comprehensive end-to-end event management services with a focus on high-quality execution.
Overview
13
13
years of professional experience
5
5
years of post-secondary education
2
2
Languages
Work History
Manager, Inherited Arts Forum | Assistant Manager, Exhibit320
Exhibit320
11.2020 - Current
- Company Overview: Inherited Arts Forum
- Plan, organize, and market exhibitions, managing public relations, client projects, and coordinating all aspects of execution, budgeting, and logistics
- Develop relationships with emerging and established artists, curate exhibitions, and promote individual artists' works
- Oversee artwork logistics, including national and international transportation, equipment rentals, and installation
- Grow and maintain a client base by tailoring communications and promoting exhibitions and artworks
- Liaise with artists, negotiate sales, and handle contracts and logistics with external partners
- Maintain accurate records and archives, catalog acquisitions, and update the gallery's website, Inherited Arts Forum.
- Developed and maintained relationships with customers and suppliers through account development.
- Improved safety procedures to create safe working conditions for workers.
- Achieved significant cost savings by renegotiating contracts with key vendors, without compromising service quality.
Assistant Gallery Manager
Exhibit320
07.2015 - 08.2018
- Coordinated exhibitions and public relations, fostered relationships with artists, and promoted their work
- Managed logistics for artwork transportation, installation, and equipment rentals
- Expanded client base, facilitated sales negotiations, and maintained records, including cataloging acquisitions
- Increased art sales through strategic marketing campaigns and targeted client outreach.
- Negotiated contracts with artists, securing favorable terms for both parties involved in each transaction.
- Conducted market research to stay abreast of trends in the art world, informing decisions about future exhibits and acquisitions.
- Monitored gallery visitor feedback to make data-driven decisions for improvements in the overall experience.
- Assisted clients with purchasing artwork, providing expert guidance on selecting pieces that fit their tastes and budgets.
- Maximized visibility of upcoming events through website updates, social media promotion, press releases, email blasts, and media partnerships.
- Established partnerships with local businesses to cross-promote events and draw in new clientele from various sources.
- Handled budgeting and financial planning to ensure the gallery operated within its means while still providing a high-quality experience for visitors.
- Implemented effective security measures to protect valuable artwork from theft or damage.
- Managed gallery operations, ensuring a smooth and efficient visitor experience.
- Boosted visitor engagement with interactive displays and educational programs.
Gallery Manager / Operations Executive
CAC (Center for Antiquity Collection), ASI Department
01.2013 - 01.2015
- Ensured smooth gallery operations, including promotion, advertising, and event management
- Managed gallery resources, planned exhibitions, and collaborated with curators to select artworks
- Developed relationships with artists and collectors, promoting exhibitions and shows
- Supervised documentation, cataloging, and preservation of artworks and antiquities
- Maintained disaster management plans and reports for monuments
- Assisted curators and museum technicians with collections management and artifact restoration
Gallery Manager / Operations Executive
The Children Resource Center (Museum)
01.2012 - 01.2013
- Managed gallery operations and exhibition planning, overseeing budgeting and resource management
- Promoted exhibitions and developed relationships with artists and collectors
- Cataloged and archived artwork and antiquities, maintaining permanent records
- Worked with curators and museum technicians to prepare and restore artifacts and documents
Education
M.A. - Archaeology and Heritage Management
Indraprastha University, Delhi Institute of Heritage Research & Management
01.2011 - 01.2013
B.A. (Hons) - History
University of Delhi
01.2008 - 01.2011
12th Grade - CBSE Board
Manav Bharti India International School
Skills
Proficient in Organization
Dependent
One Child
Personal Information
- Willing To Relocate: True
- Passport Number: U8926790
- Date of Birth: 03/30/91
- Marital Status: Divorced
- Visa Status: Eligible for work visa internationally
Timeline
Manager, Inherited Arts Forum | Assistant Manager, Exhibit320
Exhibit320
11.2020 - Current
Assistant Gallery Manager
Exhibit320
07.2015 - 08.2018
Gallery Manager / Operations Executive
CAC (Center for Antiquity Collection), ASI Department
01.2013 - 01.2015
Gallery Manager / Operations Executive
The Children Resource Center (Museum)
01.2012 - 01.2013
M.A. - Archaeology and Heritage Management
Indraprastha University, Delhi Institute of Heritage Research & Management
01.2011 - 01.2013
B.A. (Hons) - History
University of Delhi
01.2008 - 01.2011
12th Grade - CBSE Board
Manav Bharti India International School
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