IRFAN KHAN
Borivali west
Summary
Dynamic Sr. Manager with extensive experience at Leadspire Consulting, excelling in strategic leadership and budget management. Proven track record in contract negotiation and implementing travel management software, driving significant cost savings. Adept at fostering teamwork and collaboration, while enhancing operational efficiency and employee well-being through innovative solutions.
Overview
9
9
years of professional experience
1
1
Certification
Work History
Sr.Manager
Leadspire Consultng Pvt Ltd
10.2023 - Current
- Provide strategic leadership for the Administration function, overseeing travel, facilities, vendor management, and corporate services for a multi-location workforce.
- Direct annual budgeting, cost optimization initiatives, and high-value contract negotiations, delivering significant savings while maintaining service excellence.
- Spearhead large-scale office space planning, infrastructure upgrades, and workplace design projects to enhance productivity and employee well-being.
- Implement advanced administrative and travel management systems, driving process automation and data-driven decision-making.
- Lead crisis and risk management initiatives, ensuring business continuity, safety compliance, and operational resilience.
- Build, mentor, and inspire a high-performing administrative team, setting clear KPIs and fostering a culture of accountability and efficiency.
- Partner with senior leadership and cross-functional teams to deliver major corporate events, strategic projects, and organizational change initiatives.
Manager – Administration
SkillTree Consulting Pvt Ltd
12.2022 - 10.2023
- Coordinate travel arrangements for employees and corporate clients, which may involve booking flights, hotels, transportation, and other travel-related services.
- Establish and maintain relationships with hotels, airlines, car rental companies, and other travel service providers.
- Develop and enforce travel policies and procedures to ensure that employees and clients follow company guidelines for booking and managing travel arrangements.
- Utilize travel management software and systems to streamline booking processes, track reservations, and generate reports for analysis and decision-making.
- Manage contracts with travel service providers, ensuring that agreements are current and favorable for the company.
- Ensure that the organization's facilities are well-maintained, clean, and safe.
- Manage day-to-day office operations, including the procurement of office supplies, equipment, and furniture.
- Develop and manage the budget for the administration department, including cost control and expense tracking.
- Implement and enforce health and safety policies and procedures to maintain a safe and secure work environment for employees.
- Plan and optimize office space to accommodate the needs of employees and departments efficiently.
- Oversee the organization's records management including document retention and disposal policies.
- Coordinate and manage company events, meetings, and conferences, including logistics, catering, and audio-visual equipment.
- Hire, train, and supervise administrative staff, such as receptionists, office assistants, and maintenance personnel.
Assistant manager – Security and Administration
INOX Corporate Office
12.2021 - 12.2022
- Key role in arranging and managing travel for INOX Corporate travelers as per company travel and stay policy.
- Co-ordination with various vendors and parties involves (Such as ticketing, hotels and ground transportation) to ensure everything is align to ensure smooth travel experience.
- Responsible for coordinating and overlooking for Logistic movement on PAN India basis to ensure all company policies and protocols are followed.
- Handling and managing entire corporate office administration work solely.
- Responsible for all clerical work related to employees – Travel and stay expense settlement, local claims and other claims settlement’s and ensure all are in accordance to company policies.
- Managing and overlooking PAN India hotel and Car billings.
- Key role in processing outsourced security guard’s attendance and salary on Pan India basis.
- Responsible for coordinating with guard agencies if any query arises.
- Key role in Security billing and ensuring guard salaries are processed and disbursed as per time line.
- Ensuring all data management for security salaries and attendance.
- Responsible for passing service entries (SES) in SAP for proper security guard salary invoicing.
- Well versed in using SAP for passing necessary entries for administration related task.
SR.TRAVEL CONSULTANT
Riya Travel and Tours (I) Pvt Ltd
04.2019 - 12.2021
- Handled the centralized Travel Desk from client location as an implant.
- Responsible for arranging travel of varied modes and stay for all the corporate travelers.
- Responsible for group booking if arises.
- Responsible for taking decisions when prices are relatively high in accordance to the travel policy.
- Sole point of contact for all travel related queries 24/7.
- Communicated clearly with other operatives to ensure high-performing production-line output.
TRAVEL CONSULTANT
Riya Travel and Tours (I) Pvt Ltd
11.2016 - 03.2019
- Quoting fare for the Corporate Clients.
- Itinerary making for international travelers.
- Making confirmed reservations for the corporate travelers.
- Assisting for Visa related queries.
- Work professionally and independently in providing travel services by email, phone and in person.
- Arranging MASS for the VIP/CIP travelers.
- Ensure that all booking procedures followed industry standards.
- Informing schedule changes to the Clients.
- Responsible for checking UN/TK/HX segments and taking necessary actions.
- Ensure all billing is done with proper GST and other details in respect of corporate booking.
- Explained Airline policies regarding purchases, cancellations and transfers.
- Maintaining Daily Sales Report (DSR) on a daily basis.
- Processing refunds with correct penalty as per Airline policies.
Education
BACHELOR OF COMMERCE -
GHANSHYAMDAS SARAF COLLEGE OF ARTS & COMMERCE
Mumbai01.2016
Skills
- Strategic leadership
- Budget management
- Contract negotiation
- Travel management software
- Event coordination
- Teamwork and collaboration
- Microsoft Office Suite
- SAP software
- Airline reservation systems
Languages
- Well versed in English
- Fair knowledge of Hindi
- Fair knowledge of Marathi
Awards Appreciations
- Certificate of Appreciation, Handling a group booking of DHFL Corporate, 09/01/17
- Certificate of Appreciation, Appreciation received from client end, 08/01/17
Certification
- Amadeus reservation system
- Galileo system
Languages Known
Hindi
First Language
English
Proficient (C2)
C2
Marathi
Upper Intermediate (B2)
B2
Timeline
Sr.Manager
Leadspire Consultng Pvt Ltd
10.2023 - Current
Manager – Administration
SkillTree Consulting Pvt Ltd
12.2022 - 10.2023
Assistant manager – Security and Administration
INOX Corporate Office
12.2021 - 12.2022
SR.TRAVEL CONSULTANT
Riya Travel and Tours (I) Pvt Ltd
04.2019 - 12.2021
TRAVEL CONSULTANT
Riya Travel and Tours (I) Pvt Ltd
11.2016 - 03.2019
BACHELOR OF COMMERCE -
GHANSHYAMDAS SARAF COLLEGE OF ARTS & COMMERCE
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