Rupeshkumar Prabhakar Chavan
Mumbai
Summary
Dynamic Logistics Coordinator at Beckman Coulter India Pvt Ltd, adept in invoice management and vendor coordination. Proven track record in enhancing process efficiency and ensuring compliance through meticulous data management. Strong communicator with expertise in Oracle GRN management, driving timely resolutions and fostering vendor relationships for seamless operations.
Overview
11
11
years of professional experience
1
1
Certification
Work History
Logistics Coordinator
Beckman Coulter India Pvt Ltd
Kurla (W)
10.2013 - Current
- Managed invoices for international vendors, including DHL Express, Dignity, Expeditors, DHL Logistics, JAS, DHL Supply Chain, and PISPL
- Verified invoices for accuracy, ensuring proper documentation was maintained for each shipment
- Kept detailed records in Excel, including invoice amounts, vendor information, and shipment dates
- Stored invoice PDFs on the server for easy access and reference
- Updated invoice data in the Bulk Uploader and Finnovate systems, ensuring timely and accurate updates
- Managed local vendor invoices from suppliers such as Accutech, Aoste India, Benetech, and Bluenest Services
- Verified invoices against purchase orders (POs) and supporting documents to ensure proper cost allocation
- Organized and stored invoices in PO-wise folders for easy retrieval and auditing
- Updated Finnovate with local purchase invoice details and ensured compliance with procurement processes
- Maintained and updated the Provision Tracker files, ensuring all invoices were accounted for and reconciled
- Coordinated with the MISRA team to inform them of errors related to GRN processes in Oracle and provided timely solutions
- Followed up with vendors to ensure timely payment and resolution of any discrepancies in invoice details
- Worked closely with L&D vendors to ensure all vendor qualifications and agreements were in place and up to date
Education
Bachelor of Commerce - T.Y.B. Com
Manav Bharati University
01.2017
Skills
- Invoice Management
- Vendor Coordination
- Data Entry & Maintenance
- Oracle GRN Management
- Process Improvement
- Communication
- Training in Invoice Management & Vendor Coordination
- Oracle and Finnovate System Training
Training
- Training in Invoice Management & Vendor Coordination
- Oracle and Finnovate System Training
Affiliations
- Enjoy playing and following cricket
- A keen interest in playing carrom
- Actively engage in playing table tennis
Accomplishments
- "Best Team Wins" Award: Recognized with the "Best Team Wins" award for exceptional support in submitting invoices and resolving discrepancies, ensuring timely payments to suppliers. This contribution helped maintain smooth processes with suppliers, which, in turn, enabled timely deliveries to customers. Awarded by Elizabeth for demonstrating dedication and efficiency in logistics and vendor coordination.
- "Win as One" Award: Awarded the "Win as One" recognition for outstanding contributions in several key areas:
- Vendor Qualification Leadership: Took the lead in completing the vendor qualification process for multiple key vendors (PN Writer, Sequel Logistics, Indian Merchant Chambers, JAS Forwarding), and have now mastered the vendor qualification process.
- Process Improvement: Proactively created a comprehensive Excel file with essential links for MIS, Planning, Warehousing, Imports, and Local Purchase, ensuring seamless workflow in the absence of team members.
- Document Management Excellence: Demonstrated exceptional document management skills by retrieving and organizing 300 BOEs from 2016-2017 for the Finance team’s Tran 1 assessment, helping save approximately 80 Lakhs.
- Recognized for identifying BOEs for GST Input Tax Credit (ITC) claim of Rs. 2.7 crore in close coordination with the Evaluenz team and KPMG. This initiative was crucial in ensuring compliance and optimizing financial recovery.
Certification
- Address: Bldg. No. A1, Flat No. 203, 2nd Floor, Saraf Chowdhary Nagar, Thakur Complex, Kandivali (E), Mumbai – 400101
- Date of Birth: 6th April 1985
- Gender: Male
- Marital Status: Married
- Languages Known: English, Hindi, Marathi
Disclaimer
I do hereby state that the above-mentioned information is true to the best of my knowledge & belief.
References
References available upon request.
Timeline
Logistics Coordinator
Beckman Coulter India Pvt Ltd
10.2013 - Current
Bachelor of Commerce - T.Y.B. Com
Manav Bharati University
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