RUPESH KUMAR SRIVASTAVA

• ROLE: Reporting to CEO & Managing Director TATA Steel Ltd.
• Successfully managing overall administrative & secretarial activities of the CEO & MD’s Office. Extending administrative support to the CEO & MD
• Screening & attending Telephone calls to CEO & MD.
• Ordering office supplies required for Director’s office
• Receive, sort, prioritize, redirect, answer, forward and otherwise deal with all correspondence to CEO’s Office.
• Ask for, prepare & follow-up data from the concerned, required for CEO’s Office.
• Preparation of itinerary, arranging Air/Rail ticketing, Visa & Forex for hassle-free travel and hotel stay within India & abroad.
• Arranging boarding pass, managing Loyalty Flyer memberships.
• Preparation of Payment approvals and follow-up for payments to Vendors.
• Preparation of Travel claims, submission and follow-up with F&A team for timely reimbursement for Director.
• Credit card and Mobile bills reimbursement.
• Taking Dictations & Typing Letters, filing, and keeping confidential records, collation of information required by the CEO from time to time.
• Hospitality and Guest Relations
• Sending & Downloading E-mails, Fax, Internet browsing, Seminars & Conferences, Registrations & subscriptions etc.
• Liaison with any official /outside people for assigned task/ instruction from CEO’s office.
• Co-ordination with internal departments & follow-up with Project Office, Regd. Office, follow-up with other Group Companies and Heads of the various Departments for pending activities.
• Internal Office Accounts, checking bills, Payments.
• Helping Finance Dept. whenever necessary in day-to-day activities w.r.t to financial institutions, Banks etc.
• Any other specific time bound and confidential assignments & corporate level key tasks.
• Member of the Wellness Team of CEO & MD's office.

Calendar Management-

• Booking Meeting rooms and arrange for Audio and Video conference calls with support from IT team.
• Scheduling appointments, direct reports, phone calls, meetings, travel arrangements and other calendar setups.
• Coordinate / arrange appointments with visitors & immediate direct reporting team.
• Prepare agendas and make arrangements for committee, board, and other meetings.

Stakeholder Management-

• Internal- Facilitate good communication between the boards committees, senior management and non-executive directors and shareholders.
• External- Ministers and Bureau crates ,Shareholders & External Agencies, Management of various social & Educational bodies (XLRI, IIT, KGPT,XIMB,IMA,ISA and other).

• Identify training needs, design, conduct, and evaluate training courses and activities
• Prepare and update training materials and reports
• Handle assigned projects
• Provide training and development to cadre trainees in TSL and when required, outstation as well
• Recruit trade apprentices (TA) annually
• Conduct examinations as a Centre Superintendent
• Conduct induction classes for cadre trainees
• Impart training to TA trade apprentices in IT Module, jet trainee, and MT Management Trainee
• Maintain Daily Management (DM)
• Prepare monthly MIS for audit purposes
• Preparation and monitoring of X Matrix, Suggestion Management, and Safety Management
• First Aider role in the department
• IRQS Audit preparation and handling
• Interaction with departments for their requirements to enhance production
• Mentor technical exhibition and guide trainees in various projects
• Identify training needs for various departments at various locations of TSL

• Production department responsibilities- Control, Organize, monitor production operations as per plan, implement corrective action. Make recovery plan for delays.
• To ensure proper deployment of manpower for safe operation.
• Reducing energy consumption by effective implementation of operation practices.
• Responsible for complete documentation and implementation of Standard Operating Procedure (SOP) as per the Quality management system.
• Accountable to housekeeping & handling/storage of materials or consumables.
• Responsible to ensure the preventive maintenance of the Mill at scheduled intervals, suggest corrective/preventive action to improve Quality, Productivity & to reduce the downtime.
• Seeking guidance and instruction of unit in-charge in case of difficulty beyond control.
• Ensuring that the costs of the production department are kept under control through reduction in spoilage and/or wastage.
• Coil checking and stock maintenance
• Order sheet maintenance and planning for rolling
• Loading of coils in DMU (Entry line)
• Weld testing and quality control
• Mill setting and maintenance
• Production planning and coordination
• Responsible for Safety meeting organization
• Problem analysis and improvement initiatives

• EOT crane maintenance
• Mechanical preventive maintenance of cranes and hydraulic pumps
• Compressor maintenance
• Effluent Treatment Plant (ETP) operation and maintenance
• Safety toolkit meeting conduction