Rupini K
Bengaluru
Summary
Proven leader and expert in financial management, adept at streamlining operations for Randstad India Private Limited. Excelled in accounts receivable, enhancing cash flow through effective collection strategies and meticulous record reconciliation. Skilled in QuickBooks and Microsoft Excel, with exceptional communication abilities, I led teams to exceed performance goals, demonstrating a keen attention to detail and a commitment to process improvement.
Overview
10
10
years of professional experience
Work History
Assistant Manager - Credit & Collection
Randstad India Private Limited
Bengaluru
01.2024 - Current
- Accounts Receivable Management: Monitored and managed outstanding balances to ensure timely payments and reduce debtor days.
- Payment Processing: Accurately and efficiently processed incoming payments and maintained updated financial records.
- Credit Risk Assessment: Evaluated client creditworthiness by analyzing financial statements, credit scores, and payment history.
- Payment Collection: Implemented effective strategies to recover overdue payments while maintaining positive client relationships.
- Aging Report Analysis: Prepared and analyzed monthly aging reports to identify overdue accounts and prioritize collection efforts.
- Dispute Resolution: Investigated and resolved client disputes related to invoices, payments, credits, and deductions promptly.
- Customer Support: Addressed customer inquiries regarding payment status, account balances, and billing issues.
- Client Account Reconciliation: Reconciled customer accounts, resolved discrepancies, and ensured accurate account information.
- Credit Policy Compliance: Enforced company credit policies and ensured adherence to regulatory and contractual requirements.
- Reporting and Analysis: Generated and presented receivables and collection status reports to senior management regularly.
- Collaboration: Partnered with sales, invoicing, and finance teams to streamline billing processes and resolve issues.
- Process Improvement: Identified inefficiencies in the receivables process and implemented improvements to enhance cash flow and minimize bad debts.
Assistant Manager - Commercial Operations
Randstad India Private Limited
Bengaluru
07.2022 - 12.2023
- Invoice Management: Process and send invoices, adjustments, credit memos, and debit memos to customers accurately and on time for Indian and overseas clients, handling 5,000 employees monthly.
- Accounts Receivable Reporting: Prepare detailed monthly aging reports and collections activity summaries to monitor overdue accounts and improve cash flow.
- Record Maintenance: Maintain up-to-date records of invoices, payments, and account statuses to ensure accurate financial tracking and reporting.
- Payment Tracking: Develop and implement efficient systems to monitor the payment status of customer accounts and follow up on overdue payments via calls, emails, or letters.
- Purchase Order Compliance: Implement and manage rigorous PO tracking processes to ensure billing accuracy and adherence to client agreements.
- Dispute Resolution: Collaborate with customers and internal teams to promptly address and resolve issues related to invoices, payments, and account discrepancies.
- Financial Documentation: Create financial documents, including journal entries, accruals, and other reports related to invoicing and billing processes.
- Process Optimization: Participate in initiatives to improve billing practices, streamline workflows, and enhance accuracy and efficiency in invoice generation and cash application.
- Vendor Payment Processing: Ensure timely processing of vendor payments as per contractual terms and maintain compliance with agreements.
- Cross-Department Collaboration: Work closely with other departments to resolve accounts receivable or payable issues and ensure seamless operations.
Team Leader
Powered Book Keeping Solutions Pvt. Ltd.
Bengaluru
11.2020 - 07.2022
- Responsible for overseeing the day-to-day operations of the team, distributing the workload evenly amongst team members and making sure motivation and performance levels are maintained
- Managing and supervising a team of 5 personnel during the day to day operations as well as training exercises
- Allocating daily jobs and workloads
- Training new team members
- Acting as a resource for other team members
- Managing team performance and progress
- Enforcing all company approved polices and procedures
- Constantly looking for ways to improve processes
- Monitoring the performance of team members
- Taking action to correct and team's shortcomings
- Managing and monitoring team's production log
- Giving prompt and accurate information on individual team member performance
- Attending and participating in team meetings
- Ensuring a clean, safe and friendly working environment
- Reporting to senior managers
Senior Accounts Executive
Powered Book Keeping Solutions Pvt. Ltd.
08.2017 - 10.2020
- Managing American accounts in QBO, Preparing invoices & Bills, Managing payments and receipts
- Categorization of Expenses and income, Reconciliation of accounts, managing un-cleared & unreconciled items
- Preparation of Clarification logs, Reconciliation reports
- Calculation of salary on hourly basis and manual payroll calculation
- Addition of employees
- Processing Payroll for the clients though different payroll processors like ADP, Gusto, Patriot etc
- Management of A/R and A/P
- Preparation of reports on Accrual and on cash basis
- Preparation of accounts and generation reports on the basis of class
- Managing inventory on day to day basis
- Managing payments received from third party apps and tracking payments receivable
- Filing sales taxes monthly & Quarterly based on the client's need
- Preparing & Filing 1099 at the yearend
Process Associate
Infocon International ltd.
03.2015 - 06.2017
Education
MBA - Finance & Human Resources
Lorven International Institute of Management Studies
Bengaluru10-2020
B.com - Accounting & Taxation Group
Vijaya Evening College
Bengaluru01.2017
PUC -
Vijaya PU College
Bengaluru03-2014
SSLC -
R S P A Vidya Kendra
Bengaluru04-2012
Skills
- Accounts Receivable
- Purchase Orders Tracking
- Good Communication
- Microsoft Office
- Record Reconciliation
- QuickBooks
- Cash Application
- Financial Records and Reporting
- Invoice Processing
- Bookkeeping
- Updating Spreadsheets
- Collection Strategy Development
- Financial Statement Analysis
- Account Reconciliation Proficiency
- Follow-up Strategies
- Team Supervision
- Attention to Detail
- Leading Team Meetings
- SOP Adherence
- Tally (Specialization in Taxation)
- Xero
- Mentoring
- SAP (Beginner)
- attention to detail
- leading team meetings
- SOP adherence
- MS Office
- Tally - specialization in taxation
- QuickBooks
- Xero
- Mentoring
- Leading team meetings
- attention to detail
- leading team meetings
- SOP adherence
- MS Office
- Tally - specialization in taxation
- QuickBooks
- Xero
- Mentoring
- Leading team meetings
Languages
- English
- Kannada
- Telugu
Accomplishments
- Recognized for quick learning, adaptability, and attention to accuracy.
- Promoted to Team Leader for consistently demonstrating leadership, exceptional performance, and the ability to drive results in a fast-paced environment.
- Commended for dedication, commitment, and reliability in delivering results.
- Received client appreciation for precise and thorough investigations in financial records.
- Received appreciation from internal client partners and senior management for resolving client issues promptly and collecting long-overdue payments through regular interactions with clients.
- Proficient in Microsoft Excel, with accolades for managing complex tasks effectively and efficiently.
- Good communication skills, ensuring clarity and professionalism in interactions.
- Demonstrates flexibility and a positive attitude towards diverse work environments and responsibilities.
- Highly dedicated, approaching all tasks with honesty and integrity.
- Optimistic, resilient, and capable of performing effectively under pressure.
Timeline
Assistant Manager - Credit & Collection
Randstad India Private Limited
01.2024 - Current
Assistant Manager - Commercial Operations
Randstad India Private Limited
07.2022 - 12.2023
Team Leader
Powered Book Keeping Solutions Pvt. Ltd.
11.2020 - 07.2022
Senior Accounts Executive
Powered Book Keeping Solutions Pvt. Ltd.
08.2017 - 10.2020
Process Associate
Infocon International ltd.
03.2015 - 06.2017
MBA - Finance & Human Resources
Lorven International Institute of Management Studies
B.com - Accounting & Taxation Group
Vijaya Evening College
PUC -
Vijaya PU College
SSLC -
R S P A Vidya Kendra
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