Rutuja Samag

Payroll Management :

- Managing end-to-end payroll processing for over 500 employees across multiple pay groups in the US and three pay groups from Canada.

- Administering both weekly and bi-weekly payroll cycles, ensuring accuracy and compliance with company policies and regulatory requirements.

Reporting and Compliance:

- Handling over 20 reporting activities on a weekly and bi-weekly basis.

- Prepared and provided C240 and Form 20 as per client and requester requirements.

- Conducted year-end payroll activities for 2023 for both US and Canada, ensuring timely and accurate reporting.

Special Projects and Testing:

- Led the testing project for new payroll systems for US and Canada, successfully completed within two months.

- Managed special FOIP payment off cycles for US and Canada in 2024.

Garnishment and ACH Processes:

- Managing the end-to-end garnishment process for US and Canada employees, handling an average of 30 cases daily.

- Handling ACH processes for reissuing missing checks and direct deposits for US and Canada employees, managing over 10 cases daily.

Daily Operations:

- Reviewing and managing daily off-cycle payroll activities to ensure all issues were addressed promptly and accurately.

• Responsibility of monthly payroll processing, of 2000 Nos. of employee of 4 different Clients (Mind pool, Loud cloud, ADM agro, Manganite)
• Client relationship handling – Setting up the payroll, updating them with important dates and communicating with their employees via Email and resolving client queries including their employees.
• Answering Pay queries, overtime, salary calculation, tax deduction bonuses, maternity/ paternity.
• Payroll Processing- Calculating employee’s salary monthly.
• Maintaining client’s data and updating them as per the due dates.
• Also included the post payroll activities.- Issuing pay slips/ uploading, emailing, posting as per respective clients.
• Understand and manage the Time and Attendance system
• Preparing employment records and manual payments
• Processing PF return online and linked their employees on the PF portal site.
• Online ESIC return on ESIC site as per the location based employee also adding their employees on ESIC portal.
• Handled End to end year end activities and processed the investments of employees as per the guidelines and law.
• Processing of IW return for international employee.
• Participating in the verification of all payroll related reports

• Responsibility of monthly payroll processing, of 950 Nos. of employee of 2 different Clients (Tech Mahindra & L&T) based in South Africa.
• Auditing of payroll system entries and monitoring of time & attendance entries
• Preparing employment records and manual payments
• Processing of master file changes (for approx. 500+employees), hours, and other employee related data & ensuring the accuracy of information received
• Provide quality and courteous service to employees and other team members that we work with throughout the Company
• Understand and manage the Time and Attendance system
• Assist in Production of Periodic Reporting (Including Year-end activities)
• Solving Help Desk queries relating to South Africa payroll
• Create reports for upper level management
• Manage day to day payroll relationship with 3rd party provider for International payrolls
• Participating in the preparation & distribution of pay slips to all employees
• Participating in the verification of all payroll related reports
• Perform payroll operations with minimal errors and maximum efficiency and resolve most problems with minimal support from the operations manager