Rutuja Parag Dalvi

• Act as the main point of contact for global mobility requests, gathering details from HRBPs and reviewing them against mobility policies and visa tracking processes.
• Inform managers of mobility request outcomes and coordinate sponsorship determinations with the Head of Employee Relations and the Mobility Committee.
• Work with external providers to manage costs, timelines, and implementation for relocations to countries without existing legal entities.
• Coordinate legal and tax advice with external providers and collaborate with the Head of Reward for salary benchmarking.
• Oversee operational aspects of global mobility, including IT setup, facilities coordination, payroll updates, HRIS adjustments, and contract preparation.
• Manage visa-related processes, including new applications, renewals, cancellations, and tracking to ensure compliance with immigration laws.
• Provide support for benefits adjustments during relocation and facilitate smooth repatriation for returning employees.
• Maintain and update the mobility case tracker, including tracking visa costs and changes in legislation for compliance.
• Conduct risk assessments for international assignments, propose mitigation strategies, and ensure business continuity by addressing workforce gaps.
• Strengthen collaboration across HR departments globally and lead training initiatives on global mobility best practices.

Key Achievements:

• Process Automation:
  Designed and implemented an automated visa process tracking system with auto-notifications and reminders for employees and HRBPs.
  Successfully integrated mobility automation with the TA Greenhouse platform, training the Talent Acquisition team on Right-to-Work (RTW) compliance and automation workflows.
  Linked mobility automation with HR Operations’ JIRA platform, training the team on accurate data entry and proper use of automated fields.
• Error Management: Regularly audited reports, promptly identifying and rectifying errors to maintain data integrity.
• Stakeholder Engagement: Introduced new automation features to HRBPs, providing training on workflow and notification systems for better understanding and adoption.
• Employee Support: Developed a comprehensive Global Mobility FAQ and immigration checklist to simplify processes and enhance employee understanding.
• Process Optimization: Created a standardized mobility request form to streamline request management and improve efficiency.

• Lead and manage global HR projects, including implementing a background screening process and the train HR Operations team on new Sage lightning mode changes
• Oversee the full employee lifecycle, including processing leave requests (e.g., maternity/paternity), role changes, and updates in the HRIS (Sage People).
• Maintain data integrity by auditing HR data and ensuring the HRIS system is 100% accurate.
• Streamline HR processes, benefits administration, and leave policies across the EMEA region, ensuring consistency and compliance.
• Manage payroll operations for UAE, Sweden, Spain, and Norway, ensuring timely and accurate payroll Resolve daily employee JIRA tickets.
• Create and implement standardized contract templates to ensure consistency across the organization.
• Analyze HR data to identify trends and recommend actions for operational improvements.
  Ensure business continuity by handling multiple HR projects simultaneously, meeting deadlines and budget constraints.
  Provide regular updates and reports to senior management on HR project progress and key initiatives.

Key Achievements:

• BGV Provider Onboarding: Successfully onboarded a new Background Verification (BGV) provider for the EMEA region, streamlining the background screening process.
• Standard Operating Procedures (SOPs): Created and standardized SOPs for all countries, improving operational efficiency and ensuring compliance with local regulations.
• Global Onboarding: Designed and developed a comprehensive global onboarding deck to ensure consistency and a smooth onboarding experience for employees worldwide.
• Leave Management Project: Managed and executed the Annual Leave Carryover and Usage project, optimizing leave policies and ensuring alignment with regional regulations.
• Pre-Onboarding Communication: Collaborated with the internal communications team to create and implement pre-onboarding communications, enhancing the new hire experience.
• EMEA Country Guide: Developed a comprehensive EMEA country guide to provide employees with essential information regarding HR policies, benefits, and regulations.
  HRIS Data Accuracy: Led the HRIS data correction project to ensure accuracy in employee data, eliminating empty or incorrect fields and maintaining data integrity.

Company Overview: Employee Strength: 1200+

• Lead the end-to-end implementation and ongoing management of HRMS platforms (BambooHR, Oracle HCM), ensuring the accuracy, integrity, and timely updates of employee data, system configurations, and new entries.
• Guide and oversee the seamless migration from Oracle HCM to BambooHR, ensuring a smooth transition, effective data migration, and full integration with minimal operational disruption.
• Independently integrated multiple entities acquired through mergers and acquisitions into the system, ensuring full operational readiness with all policies successfully implemented and aligned.
• Provide daily support for HR systems, addressing employee queries related to HRIS and ensuring smooth operation.
• Partner with department heads and hiring managers to assess staffing needs, manage international recruitment, and create employment contracts.
• Formulate, implement, and maintain HR policies across the organization, ensuring consistency and compliance.
• Oversee workforce planning, performance management, training, recognition, and grievance handling for assigned entities in South Africa, Zambia, Kenya, Botswana, and the Middle East.
• Facilitate employee engagement activities, including rewards and recognition, celebrations, and events.
• Present HR updates and key metrics in monthly EXCO and OPCO meetings.
• Support HR due diligence processes and address related queries.

Key Achievements

• Global Employee Handbook: Designed and successfully launched an employee handbook for 25 global entities, ensuring consistency and clarity in company policies and expectations.
• Standardized HR Policies: Formulated and implemented standardized HR policies across all integrated domestic and overseas entities, ensuring alignment and compliance with local and global regulations.
• HRIS Implementation: Led the successful implementation of BambooHR for 1,200+ employees, streamlining HR processes and improving data management and employee experience.
• Employment Contract Standardization: Standardized country-specific employment contracts, ensuring consistency and compliance across multiple regions.
  Process Automation: Transitioned HR processes from traditional manual methods to a modern, automated system, significantly improving efficiency, accuracy, and overall HR operations.

• Lead the successful implementation of Spine HRMS Software, training employees on the use of employee modules for leave applications and other HR-related tasks.
• Run parallel payroll to ensure smooth integration and accurate data transfer between systems.
• Maintain data integrity within the HRMS by proactively running queries, identifying discrepancies, and analyzing data to ensure accuracy and consistency.
• Manage the full talent acquisition process, partnering with hiring managers to meet staffing needs and ensure the recruitment of top talent.
• Provide ongoing support to employees by addressing HR-related queries and oversee attendance management, ensuring accuracy and timely tracking of employee attendance.

• Manage the recruitment process, ensuring timely and efficient hiring to meet organizational staffing needs.
• Oversee attendance tracking, ensuring accuracy and compliance with company policies.
• Administer payroll, ensuring timely and accurate compensation for all employees.
• Train new hires (engineers) on the core HRIS modules of HR Mantra, ensuring they are proficient in providing training to HR Mantra clients.
• Provide detailed product training to the sales team on the HR software, enabling them to effectively present and sell the product to potential clients.