S KALAIVANI
Chennai
Summary
To secure a challenging position as an Administration Senior Manager in the Consumer Electronics industry, leveraging expertise in facility management, vendor relations, and process optimization to drive operational efficiency and contribute to organizational growth and success.
Managed facility operations, including vendor relationships and procurement processes, ensuring smooth daily operations. Oversaw building infrastructure maintenance, ensuring compliance with safety regulations. Managed ticketing systems and travel arrangements for employees and events. Facilitated visa documentation processes for expats, ensuring compliance with immigration regulations. Implemented standard operating procedures across departments to ensure consistency and efficiency.
Overview
27
27
years of professional experience
1
1
Certification
Work History
Manager - Office Administration & General HR
Logitech Engineering Design
Chennai
06.2010 - Current
- As the Office Administration Manager & General HR at Logitech Engineering Design from June 2010 to present, responsible for overseeing all aspects of office administration, facilities management, vendor relationships, and procurement.Recruitment & Staffing.Employee Onboarding & Off boarding.HR Documentation & Records,Workplace Safety & Wellbeing
- Drove operational efficiency and ensured compliance with company policies and regulatory requirements.
- Played a key role in fostering a positive, productive, and safe work environment.
- Managed all aspects of facility management, including housekeeping, vendor relationships, and procurement, ensuring smooth and efficient daily operations.
- Oversaw the maintenance of building infrastructure, ensuring compliance with safety regulations and maintaining a secure and functional work environment.
- Administered office communication tools and technologies, maintaining confidentiality protocols while ensuring seamless information flow.
- Managed travel and event logistics, including ticketing, accommodation arrangements, and itinerary planning for both employees and events.
- Handled visa documentation processes, ensuring compliance with immigration regulations and facilitating smooth transitions for expats.
- Managed office supplies inventory, optimized procurement processes to reduce costs, and negotiated contracts with vendors to secure the best possible pricing.
- Scheduled and coordinated meetings, effectively managed conference room bookings, and facilitated internal communications and collaboration efforts.
- Oversaw the implementation of standard operating procedures across all departments, conducted regular operational checks to ensure adherence to company policies, and proactively addressed any identified discrepancies.
- Collaborated closely with key vendors (AC, Security, and DG services) to resolve AMC/CAMC-related issues, ensuring uninterrupted service delivery and optimal resource allocation.
- Participated in event planning activities, taking ownership of menu selection tailored to the target audience and specific event requirements.
- Monitored and ensured adherence to Service Level Agreements (SLAs) with vendors responsible for facility management, cafeteria, maintenance, and printing and stationery services, driving continuous improvement in service quality and vendor performance.
- Job posting, screening, and shortlisting candidates; scheduling interviews and coordinating with hiring managers; issuing offer letters, and managing onboarding processes.
- Facilitated induction and orientation for new hires, ensuring thorough documentation and system setup.
- Conducted exit interviews and managed full and final settlements for departing employees.
- Created and revised HR policies reflecting current labor legislation for organizational compliance.
Performed audits to uphold statutory requirements effectively.
Guided managers through structured performance reviews and feedback processes.
Facilitated team-building events and employee engagement programs for enhanced morale.
Maintained up-to-date employee records within the HRMS framework.
Provided necessary documentation, including experience and employment verification letters.
Compiled HR reports and dashboards to aid strategic decision-making. - Promoting safe and inclusive work environments; handling health and wellness initiatives; supporting POSH (Prevention of Sexual Harassment) compliance.
- Tracked attendance and leave, maintaining accurate records for all staff members.
- Coordinated with consultants for timely salary processing and compliance with statutory deductions.
- Managed employee benefits, including insurance and reimbursement programs, to enhance retention.
- Oversaw statutory deductions such as PF, ESI, and TDS to ensure regulatory compliance.
Administrator
NEC Electronics
05.2009 - 05.2010
- Served as Administrator at NEC Electronics from May 2009 to May 2010, gaining valuable experience in general administrative tasks and office support functions.
Admin Executive
Kodak India
Chennai
04.2007 - 03.2009
- Successfully performed administrative functions as an Admin Executive at Kodak India from April 2007 to March 2009, contributing to efficient office operations.
Admin Executive
GDA Technologies Ltd.
03.2004 - 03.2007
- Gained valuable administrative experience as an Admin Executive at GDA Technologies Ltd. from March 2004 to March 2007, developing foundational skills in office support and general administrative tasks.
Admin Executive
GMT
01.1999 - 01.2001
- Started career as an Admin Executive at GMT from January 1999 to January 2001, building a foundational understanding of administrative procedures and office support functions.
Education
MBA - Operations Management
Symbiosis
01.2017
BA - Political Science and Public Administration
Madras Christian College
01.1995
Skills
- Communication
- Collaboration
- Leadership
- Problem-solving
- Organization
- Time Management
- Adaptability
- Negotiation
- Relationship Building
- Detail-oriented
- Facility Management
- Vendor Management
- Procurement
- Contract Negotiation
- Budget Management
- Event Planning
- Travel Management
- Visa Processing
- Compliance Management
- Inventory Management
- Operational Efficiency
- Vendor & Stakeholder Management
- Process Improvement & Implementation
- Facility & Infrastructure Management
- Recruitment & Talent Acquisition
- Onboarding & Induction
Training & Development Coordination
- Statutory Compliance (PF, ESI, Gratuity, etc)
- Exit Management & Full-and-Final Settlement
Certification
- Diploma in Management Practices: Certificate in HR Practices, Madras Management Association, 2012-01-01
- Certification in Executive Secretary: Enhancing Executive Secretary Ship, Princeton Academy, 2005-01-01
Accomplishments
- Awarded Spotlight Award for ensuring a successful transition to work-from-home arrangements.
- Received Spotlight Awards with Special Recognition for contributions to team establishment and recruitment efforts.
- Recognized with a Spotlight Award and Special Recognition for exceptional contributions to recruitment efforts.
<Enter your own>
Date of Birth: 01/24/1976
Languages
- English
- Hindi
- Tamil
Hobbies and Interests
- Travel
- Reading
- Event Planning
- Organizing
Timeline
Manager - Office Administration & General HR
Logitech Engineering Design
06.2010 - Current
Administrator
NEC Electronics
05.2009 - 05.2010
Admin Executive
Kodak India
04.2007 - 03.2009
Admin Executive
GDA Technologies Ltd.
03.2004 - 03.2007
Admin Executive
GMT
01.1999 - 01.2001
MBA - Operations Management
Symbiosis
BA - Political Science and Public Administration
Madras Christian College
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