S Manivannan

· Preparation of yearly expenditure budget for three locations with respect to previous year’s expenditure and necessary provisions for current year.

· Preparation of monthly MIS report and analysis of expenditure.

· Proper explanations in monthly review meeting for expenses incurred more than the budgeted value.

· Expenditure comparison statement Last year VS Current year of all locations with respective reasons for increase on monthly basis.

· Preparation of minutes of meeting of monthly production review meeting and forward to the participants for their necessary action. Periodical follow up on actions taken on the points discussed and updating in next month’s review.

· Preparation of daily production report with cumulative production and forward to respective divisions.

· Preparation of batch wise monthly process loss statement for all the departments and products with reasons for process loss exceeds more than the standard permitted process loss.

· Preparation of department wise monthly, quarterly and yearly yield statement with costing for all the locations compared with Last year.

· Coordination in preparation of new project and capital expenditure estimates with respective costing details.

· Preparation of project estimates and get it approved by the management by raising job orders for creation, modification, upgradation and refurbishment of departments, purchase of capital assets, equipments and other major factory related expenditures.

· Execution of the approved job order by raising of related purchase orders, follow up of advance payment, checking & passing of the bills with related back papers and approvals for making final payment.

· Maintenance of project work register with details of nature of work, purchase order, bill and payment details.

The project exceeds the sanctioned amount to intimate the concern, estimate the further increase with respective reason, make necessary amendment and get it sanctioned by the management.

· Updation of status with necessary remarks and progress of job order’s to the management on monthly basis.

· Calculation of return on investment related to specific job or project work.

· Maintenance of month and year wise details of production value, dept wise quantity of production, critical expenses and over all overheads of all locations.

· Monthly analysis of ageing wise inventory lying in stock of all locations and to check whether the materials are expired, physically available, to get the details from supply chain for which product the material to be consumed, whether the product is in live or discontinued, if discontinued to check can be used for other products, alternative use or at any other locations.

· With respect to ageing analysis to get remarks of top level management in monthly inventory meeting whether to sell, destroy or retain the non moving materials and update the concern division heads on the decisions taken in the meeting.

· Preparation of division wise destruction report with respective quantity with value for materials decided for destruction and forward for necessary corporate approvals. After necessary approvals to forward the copy of the approved destruction report to material stores and quality depts. for their necessary action.

· With regards to the sales projections received from various divisions, to prepare the details of department of production, location of production and convert the requirement in pack size to numbers with respective products pack size and forward to concerned locations the product wise projection for the financial year to plan their manufacturing capacity.

· With the prepared projection statement to update the locations achievement on monthly basis against the projection made for the financial year.

· Need to present the product and location wise projection vs production achieved report against the forecast made during the year.

· Preparation of yearly product and department wise production details of all locations with total no. of batches, batch size in nos / ltrs / kgs, produced qty, released qty and % of rejection incurred in the financial year and forward to corporate for fixing % of permitted loss allowed for each product for current financial year. After fixing the % of permitted loss to circulate to the departments and locations for following the revised norms.

· Currently as an additional responsibility taking care of maintaining of proposed new factory facility project expenses.

· Follow up of schemes and programs from the vendor and business.

· Getting information and documents from Business for calculation of claims.

· Preparation of calculation and working for ascertainment of claim as per vendor’s requirement.

· Preparations of Debit notes for ascertained claims and forward with the necessary supporting documents required by Vendor.

· To follow up with vendor for payments with in the credit period for the claim launched.

· To address the clarifications in the debit note if any.

· Need to coordinate with the business for any approvals required by the vendor in respect to any deviation in the claims.

· Forwarding of debit note details, collection report, outstanding reports and margin analysis to Business persons in weekly and monthly basis which are forwarded to Vendors.

· Sending of outstanding details to Vendor in weekly basis and follow up for the status for the outstanding claims.

· Reconciling of vendors claims on monthly basis and get it confirmed.

· Handling of process audit in the monthly basis and to check whether the claims sent by other biz accounts are as per the process manual sent by vendor.

· Attending of queries raised in the process audit on monthly basis.

· Sending sell-in, sell-thro and inventory report to Vendor on weekly basis.

· Ledger Scrutinizing.

· Creditors and Debtors reconciliation.

· Preparation of statements for monthly accounts closing.

· Reports Generation for Statutory Auditors.

· Monthly Sales Tax Return workings.

· Reconciliation of Inter Branch Accounts (11 Branches all around India)