Summary
Overview
Work History
Education
Skills
Languages
Hobbies and Interests
Affiliations
Languages
Accomplishments
Certification
Timeline
Generic
Saachi Sachin Parab

Saachi Sachin Parab

Kandivali East

Summary

Dynamic Executive Assistant with a proven track record at ANAROCK Capital Advisors, adept at coordinating high-stakes meetings and managing travel logistics. Skilled in database administration and client liaison, I excel in supporting teams with precision and efficiency, ensuring seamless operations and timely execution of strategic initiatives. Recognized for enhancing communication and organizational effectiveness.

Overview

23
23
years of professional experience
1
1
Certification

Work History

Executive Assistant to Managing Director & CEO – Investment Banking

ANAROCK Capital Advisors Pvt. Ltd.
Mumbai
01.2018 - Current
  • Prepared and distributed information memorandums with Capital Markets Team across India.
  • Compiled and circulated weekly meeting minutes to CM team nationwide.
  • Scheduled and coordinated road shows for international and domestic clients.
  • Managed quarterly distribution of internal reports via Salesforce, reaching approximately 30,000 clients.
  • Handled travel and visa bookings for Reporting Manager and key team members.
  • Executed general secretarial duties, including email management and filing processes.
  • Drafted correspondence based on briefs from Reporting Manager.
  • Served as point of contact for business unit during manager's absence.

Executive Assistant to Managing Director – Capital Markets

JLL Property Consultants (India) Pvt. Ltd.
06.2008 - 12.2017
  • Strategic Initiatives
  • Arranging/aligning/scheduling of internal & external meetings & events
  • Database handling – scanning of visiting cards & update client database
  • Prepare and distribute information memorandums with Capital Markets Team Pan India
  • Draft correspondence in accordance with brief given by Reporting Manager
  • Prepare, compile and circulate Pan India weekly meeting minutes to CM team
  • Scheduling and coordinating road shows for overseas and domestic clients
  • Onboarding new vendors – ensuring all necessary finance and legal requirements are fulfilled
  • Assist CM team in raising invoices, follow up on TDS certificates
  • To ensure timely payments of subscriptions/conferences
  • Secretarial Duties
  • Managing travel and visa bookings for partner and the team members as per their requirement.
  • Coordinating and organizing for team and client meetings (Booking the conference room, organizing for tea/coffee/lunch / arranging for visiting passes)
  • Email management – to ensure quick response to the unread emails
  • Travel arrangements for reporting manager & team (International & Domestic travel)
  • Provide administrative support to the business unit
  • Act as point of contact for business unit when manager is out of the office
  • Priorities all work and complete tasks in a timely and efficient manner
  • Prepare and manage travel expenses
  • Prepare and manage media planning in coordination with Marketing team
  • Completion of tasks on timely basis
  • Tracking expense reimbursements and payments for the reporting manager & key members.

Secretary to the Sales Manager

The Oberoi, Group
06.2006 - 06.2008
  • Administrative & Secretarial functions:
  • Coordinating with sales executives
  • Expense report processing
  • Drafting letters/contracts /emails for clients
  • Filing confidential/non-confidential records.
  • Compiling sales figures, Monthly reports
  • Sending events on guest queries and follow up on the same
  • Sending invitations for PR events / functions.
  • Sending monthly newsletters/happenings to customers
  • Tracking of follow-ups with the executives
  • Document preparation – brochures, presentation materials, sales kits etc.
  • Coordination with the outbound Trident Hilton hotels for conferences/ banquet halls/reservations and block bookings.
  • Coordination on printing material with corporate office.
  • Efficiently handling the distribution of – Calendars, Corporate gifts, Diwali Sweets, Christmas cakes to customers
  • Travel Arrangements (Domestic Travel)
  • Database:
  • Collation of client database
  • Birthday & Anniversary database
  • Guest / customer interaction:
  • Hotel reservations, corporate rates, connections points.
  • Negotiation of rates and providing information on packages and conference details.
  • Assisting walk –in guests for any query regarding rates / rooms.
  • Virtual calling - hotel information, holiday packages, happenings etc.
  • Telecalling corporate accounts for business potential and relationship building.
  • Achievements:
  • Have received “Employee of the month for efficiently handling the job assigned.
  • Have been rated “Excellent” in my yearly appraisals.

Secretary to Executive Director

Indepesca Overseas Pvt. Ltd.
01.2005 - 01.2006
  • Handling calls
  • Taking dictation
  • Drafting letters of renewal, quotation etc
  • Handling petty cash
  • Operating Tally 5.4

Trainee Secretary to Senior Manager, Treasury Dept/Purchase Dept

Pfizer India limited
04.2002 - 03.2003
  • Executed all secretarial duties, maintaining organized documentation and efficient office operations.
  • Processed journal entries in Sun system, ensuring accurate financial records.
  • Assisted in administrative tasks to support team efficiency during internship.

Education

Bachelor of Commerce -

SNDT Women’s University
03.2006

SSC -

BPM High school
03.2000

Diploma - Commercial & Secretarial Practices

S.N.D.T Women’s University

Skills

  • Meeting coordination (includes arranging entry passes, F&B, sometimes logistics
  • Travel logistics (domestic and international)
  • Database administration
  • Expense tracking
  • Client liaison
  • Database management
  • Document preparation
  • Email organization
  • Support the Capital Markets team with administrative work
  • Event coordinator

Languages

English, Hindi, Marathi

Hobbies and Interests

  • Music, Dance, reading non fiction books/novels
  • Pursuing Kathak from Shambhavi Nrityalal – appeared in 5th year (Madhyam Purna)

Affiliations

  • Currently pursuing Madhyam Purna (level 5) in Kathak

Languages

English
First Language
Hindi
Elementary (A2)
A2
Marathi
Intermediate (B1)
B1

Accomplishments

  • Received an appreciation award for best performance in 2018
  • Pillar of Strength Award for FY 20-21
  • Award received 'Above & Beyond' for best performance in April 2025

Certification

  • completed Madhyam Pratham (4th level) in Kathak - Banaras Gharana from Shambhavi Nrityalay

Timeline

Executive Assistant to Managing Director & CEO – Investment Banking

ANAROCK Capital Advisors Pvt. Ltd.
01.2018 - Current

Executive Assistant to Managing Director – Capital Markets

JLL Property Consultants (India) Pvt. Ltd.
06.2008 - 12.2017

Secretary to the Sales Manager

The Oberoi, Group
06.2006 - 06.2008

Secretary to Executive Director

Indepesca Overseas Pvt. Ltd.
01.2005 - 01.2006

Trainee Secretary to Senior Manager, Treasury Dept/Purchase Dept

Pfizer India limited
04.2002 - 03.2003

Bachelor of Commerce -

SNDT Women’s University

SSC -

BPM High school

Diploma - Commercial & Secretarial Practices

S.N.D.T Women’s University

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Saachi Sachin Parab