Safiulla Khan

As Sr. Manager – Administration

Responsibilities

· Plan and coordinate administrative procedures and systems and devise ways to streamline processes.

· Recruit and train personnel and allocate responsibilities and office space.

· Assess staff performance and provide coaching and guidance to ensure maximum efficiency.

· Ensure smooth and adequate flow of information within company to facilitate other business operations.

· Manage schedules and deadlines.

· Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints

· Monitor costs and expenses to assist in budget preparation.

· Oversee facilities services, maintenance activities and trades persons (e.g., electricians)

· Organize and supervise other office activities (recycling, renovations, event planning etc.)

· Ensure operations adhere to policies and regulations.

· Keep abreast with all organizational changes and business developments.

Also includes:

1. Ensure all operations are carried out in appropriate, cost-effective way.
2. Find ways to increase quality of customer service.
3. Implementing and working on projects given by top management.
4. Build and maintain relationships with all department heads, external partners, and vendors to make decisions regarding operational activity and strategic goals.
5. Uphold organization policies and standards and ensure upstanding reputation of company is maintained through instilling various procedure, ensuring legislative regulations are followed.
6. Work closely in human resources to lead team within integrity and establish and maintain trusting, inclusive, and productive environment. In addition, work in conjunction with human resources to streamline security protocols and solve any issues arising.
7. Present reports asked by management.
8. To ensure safety rules are followed in office. Stop all unsafe practice. Providing safety guards to prevent accident.
9. Liaisoning with all external parties such as government offices, power line office, municipal water offices to manage all utilities and taking over public relations for company
10. Assist in administering and controlling entitlements of contractors, part-time and full-time staffs,
11. Assist in providing direction to HR on interpretation and application of policies, regulations and rules and regulations in Ethiopia,
12. Support in developing HR planning strategies, which consider immediate and long-term staff requirements in terms of numbers and skill levels;
13. Assist HR in reviewing policies, procedures and recommend changes as required,
14. Complete control, guidance, and strategy implementation for all security related issues in plant to ensure smooth running of factory and no theft
15. Assist in ensuring personnel policy is understood by respective staff
18. Complete supervision and control over local purchases.
19. Management of residential canteen including budgeting, grievance and others issues
20. Follow up for Vehicle maintenance and transport management which includes repair status, parts procurements, arrangement of substitute vehicle to avoid stopping work, etc.
21. Other than above, any tasks allocated by company.

JOB DESCRIPTION pertaining to Capital Purchase & Administration

Sr. Manager- Capital Purchase & Admin

Developing, leading, and executing purchasing strategies tracking and reporting key functional metrics to reduce expenses and improve effectiveness crafting negotiation strategies and closing deals with optimal terms.

Job brief

As a Purchasing Manager, responsible for sourcing equipment, goods and services and managing vendors. Perform strategic procurement activities across multiple categories of spend, search for better deals, and find more profitable suppliers.

Responsibilities

• Develops a purchasing strategy.
• Reviews and processes purchase orders.
• Manages other members of the purchasing team.
• Maintains records of goods ordered and received.
• Negotiates prices and contracts with suppliers.
• Builds and maintains relationships with vendors.
• Selects prospective vendors and negotiates contracts.
• Evaluates vendors based on quality, timeliness, and price.
• Schedules deliveries and ensures timely fulfilment of orders.
• Researches and evaluates vendors to compare pricing and services.
• Coordinates with fellow managers to monitor inventory and determine supply needs.
• Ensures quality of procured items and addresses problems when they arise.
• Keeps up with trends in procurement.
• Travels to vendor locations.

Strategy and Development

• Contribute to the creation and implementation of best practice procurement vision, strategy, policies, processes, and procedures to aid and improve operational performance General and Task Management
• Ensure that purchasing policies and processes are in place to meet business objectives and operational needs in terms of price, quality and delivery targets and which enables the company to function and compete effectively in the market.
• Create and review opportunities to implement best practice purchasing policies, processes and procedures to aid and improve business performance and deliver best value and business savings.
• Evaluate the challenges faced by the business and take action to mitigate risks and develop opportunities.
• Ensure purchasing policy, guidelines and any associated documents are in place and updated when required.
• Utilize appropriate resources including Supplier Development to ensure appropriate Supplier partnerships and delivery of sourced products.
• Develop creative and innovative procurement processes (eProcurement)
• Provide management reports and key performance data and monitor cost savings.
• Manage relationships with suppliers and select and develop new suppliers.
• Negotiate and manage contract terms with suppliers to ensure value for money, quality standards and delivery terms with technical and operational input from stakeholders and colleagues
• Review and negotiate existing agreements to optimise commercial terms
• Work with suppliers and have a process in place to measure effective performance, quality and compliance. Measure against KPI criteria if these exist.
• Ensure professional and consistent supplier management is applied across the supply base in line with the purchasing policy.
• Ensure parts are sourced in full and aligned to production schedules and customer requirements.
• Ensure that the function operates in accordance with any health, safety and environmental policies and procedures to ensure the safety and wellbeing of staff and visitors People Management
• Manage, Training and develop high performing purchasing and cost estimating teams that meet agreed objectives and which deliver best practice results, added value and continuous improvements.
• Set departmental objectives/KPIs and review and assess ongoing performance of direct reports
• Report on achievement of targets and identify any actions required
• Input to and hold responsibility for department budget Relationship Management.
• Develop and maintain strong relationships with internal and external stakeholders to ensure optimal performance
• Stay current and up to date on any changes that may affect the supply and demand of needed products and materials and advise others of any impact.

Contribute to new business initiatives and projects and review and communicate the impact on purchasing activities.

JOB DESCRIPTION pertaining to Ferro Alloy(Silico-manganese) - Logistics:

Manager-Commercial

Roles and Responsibilities:

Ø Coordinate with the sales department pertaining to sales orders.

Ø Based on the purchase orders from the buyers, arrange for transportation and plan dispatch of the material as per the requirement.

Ø Sales and dispatch include both Domestic and Export

Ø Deal with the contractors as far as loading is concerned.

Ø Invoice preparation-includes both VAT & Excise

Ø Deal with Excise Superintendent to seal containers and sign the documents as far as export material is concerned.

Ø Preparing ARE-1 form and Annexure -C form.

Ø Filing Excise monthly returns

Ø Filing monthly sales statement.

JOB DESCRIPTION pertaining to MS Steel:

Purchase Officer

Objectives: To provide a high-quality service pertaining to Steel Manufacturing and Sales and to achieve maximum customer satisfaction. Create a supportive work environment driven by people centric values.

Ø Ensuring in providing best quality Fe 500 grade MS Steel

Ø To cascade and accomplish day to day work to the entire.

Ø Processing of purchase requests, providing images / proof of transactions in all legal cases and payments.

Ø Responsible for handling process – work requisitions allocation of work, streamlining the workflow, interaction with business area.

Ø Took initiative and responsibility to improve new joinees performances by continuous monitoring their performance thus facilitates continuous improvement through the identification, implementation and sharing of best practices.

Additional responsibilities:

Ø To handle team in absence of Production Manager.

Ø Preparing daily, weekly, and monthly Production and Sales reports.

Ø Responsible for procurement of various consumables required for production.

Ø Direct or Indirect involvement in purchase of MS Scrap of various qualities required for production.

Ø Performing quality check for purchased items and ensuring the quality standards are met consistently.

Achievements:

Ø Achieved and exceeded centers target and have always been ahead of the learning curve.

Ø Met and exceeded quality standards and consistently maintained accuracy.

JOB DESCRIPTION pertaining to manufacture of Ferro Alloy:

Technical Assistant

Roles and Responsibilities:

Ø Looking after Procuring Indirect Materials i.e., purchase of consumables and spares

Ø The responsibility included planning and procurement of Consumables and Machine spares against the indents being raised from production dept, maintenance, quality, It and other related dept’s.

Ø This included price negotiations, finalizing the payment terms & conditions, Costing, Material Follow up, maintaining inventory control according to fixed norms.

Ø Exploration of new and alternate suppliers with techno competitive rates for spares as well as consumables.

Ø And, related documentation works as Preparation of Purchase orders, vendor evaluation reports, rate matrix for comparison of various spares and consumables, Daily inventory report and preparing buying trends for total purchase which in turn would help in budgetary plan for succeeding year.

Ø Developing long-term partnerships with suppliers; managing day-to-day supplier performance to ensure meeting of service, cost, and delivery of material at right time with quality norms.