SAHIL RATRA
D-1, 214-215, 2nd Floor, Sector-11, Rohini, Delhi
Summary
Reliable Manager demonstrating a high level of ownership and initiative. Possessing exceptional work ethic and desire to go above and beyond to exceed company expectations. Offering a knack for building productive working relationships. Successful in fast-paced, deadline-driven environments to manage goals and team development. History of thriving in team-oriented environments.
Overview
13
13
years of professional experience
Work History
Admin Manager
Codleo Consulting Pvt Ltd
Delhi
10.2023 - Current
- Developed and executed detailed event plans, including timelines, budgets, staffing requirements, and logistics.
- Organized and facilitated vendor meetings to ensure the successful execution of all events.
- Coordinated with the marketing team for promotional materials for each event.
- Managed event staff onsite during each event to ensure smooth operations.
- Organized venues, budgets, guest lists, catering, and event timelines.
- Developed relationships with vendors to facilitate quality service at competitive rates while maintaining financial responsibility within budgets.
- Paid and settled vendors, venues, staff, and contracted services.
- Researched potential vendors to identify cost savings opportunities related to office supplies or services.
- Monitored office inventory to maintain supply levels.
- Organized and maintained documents, files, and records.
- Managed a busy calendar for the executive team, planning and preparing meetings and communications.
- Streamlined office processes and procedures to boost profits and productivity and facilitate continuous improvements.
- Coordinated with executive staff to ensure deadlines were met in a timely manner.
- Pitched in to help with office tasks during busy periods and staff absences.
- Selected catering services for different types of events, balancing cost, menu, and term options against client demands.
- Oversaw the maintenance of office equipment, supplies, and facilities.
- Supervised a team of administrative assistants tasked with coordinating travel arrangements, scheduling appointments, and providing customer service support.
Manager Admin
My Money Mantra (has part of Raaj Khosla and Co. Pvt Ltd.)
04.2022 - 09.2023
- Solid knowledge of staff management and inventory tracking
- Significant experience working within an office environment
- Proficient in the use of office software programs and applications
- Adept at resolving staff issues and ensuring succinct office operations
- Immense ability to efficiently process multiple office tasks
- Strong ability to coordinate internal and external communications
- Ability to work flexible schedules and overtime when necessary
- Tracked and processed all invoices and purchase orders
- Maintained inventory of supplies and restocked supplies as necessary
- Assisted the manager with overseeing all office operations
- Made arrangements for facility repairs and routine cleanings
- Developed an efficient mail-sorting process
- Maintained a record of all office activities
- Performed clerical and administrative work as assigned
- Worked with other departments
- Trained and mentored new office staff (Housekeeping and Office boy).
Admin Manager / Sr. Accounts Executive
Wao Holidays Pvt Ltd
03.2019 - 03.2020
- Management of office equipment
- Maintaining a clean and enjoyable working environment
- Handling external and internal communication or management systems
- Managing Clerical or other administrative staff
- Organizing, arranging and coordinating meetings
- Sorting and distributing incoming and outgoing posts
- Coordinating with Vendors and third parties
- Acting as HR (Recruiting people)
- Strategic Management
- Employee's training and Development
- Analyze wage and salary reports and data to determine competitive compensation plan
- Recruit, interview, test and select employees to fill vacant positions
- Travel Management Field work like visit to bank, govt departments and consultants
- Ensuring that the office is well-maintained, organized, and secure
- Arranging both internal and external employee events.
Admin Executive / Accounts Executive
Sahibji Travels and Tours Pvt Ltd
06.2011 - 02.2019
- Managing administrative activities in coordinating with internal & external departments for seamless business operations
- Administrative Support: Provision of adequate Human Resource, Office utilities, Logistics arrangements, Facilities maintenance, tackling all disciplinary issues with suitable action, Conduct of Timely Meetings, Vendor Management, issuing of necessary Orders, Circulars & Notices, Monitoring the work of outsourced staff
- Record Management: Maintenance of Company Records chronological records with segregation and grading of top priority correspondences, Classification of Files, Documentation, Archives etc
- Liaison and Coordination: Liaison with Govt
- Departments and Ministry for the compilation, circulation, and dissemination of required information
- Dexterously handled employee services like negotiation of facilities management, cafeteria, mobile phones, data services etc
- Prepare annual budgets for all departments at all sites
- Ensure /cost implication, motivation and training of team to maintain costs within budgets
- Hold responsibility for service-quality standards and adherence to budgetary restrictions of Security
- Vendor Management: Negotiates and collaborates with vendors for providing Housekeeping and Security services within budget and as per quality standards
- Manage and supervise coordination within support services to deliver on required quality standards & as per Standard Operative Procedures
- Provide a safe & secure environment in the office premises for associates and customers Planning all security protocol and monitoring systems, material management, emergency systems etc.
Education
Bachelor of Arts - Political science and history
Swami Vivekanand Subharti University
XII -
NIOS
X -
NIOS
Skills
- Handling Team
- Admin Related Tasks
- Administration
- Time Keeping
- Transportation Management
- Petty cash management
- Office Administration
- Cafeteria management
- Travel management
- Achieving the goals by the set deadline
- Performance Management
- Strategic Planning
- Contract Management
- Negotiation
- Verbal and written communication
- Time Management
- Staff Management
- Expense Tracking
- Operations Management
- Team leadership and supervision
- Catering Coordination
- Supplier Relations
- Venue Selection
- Expense Control
- Event Billing
- Vendor coordination
- Schedule Management
- Continuous Improvement
- Vendor Relationship Management
- Supply Management
- Vendor Management
- Budget Management
- Travel Coordination
- Menu Planning
Accomplishments
The Most Loyal Employee award at Sahibji Travels and Tours Pvt Ltd in 2015.
The most punctual employee award at Codleo Consulting Pvt Ltd in 2023.
Languages
Hindi
First Language
English
Intermediate (B1)
B1
Punjabi
Beginner
A1
Timeline
Admin Manager
Codleo Consulting Pvt Ltd
10.2023 - Current
Manager Admin
My Money Mantra (has part of Raaj Khosla and Co. Pvt Ltd.)
04.2022 - 09.2023
Admin Manager / Sr. Accounts Executive
Wao Holidays Pvt Ltd
03.2019 - 03.2020
Admin Executive / Accounts Executive
Sahibji Travels and Tours Pvt Ltd
06.2011 - 02.2019
Bachelor of Arts - Political science and history
Swami Vivekanand Subharti University
XII -
NIOS
X -
NIOS
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