SAILESH NARAYAN MOHANTY
Deputy Registrar, GR I
Goa
Summary
General Administration, Facilities Management, Infrastructure Management, Relationship Management Operations with a high growth-driven organisation. EXECUTIVE SYNOPSIS A competent professional with around 21 years of rich experience in General Administration. Currently working with BITS Pilani, K. K. Birla Goa Campus, as Deputy Registrar. Extensive experience in General Administration functions including Asset Management, Facilities Management, and Infrastructure Management. Sound knowledge of interfacing with Regulatory Authorities. Adroit in coordinating projects for the set up of Facilities with the accountability for strategic utilization & deployment of available resources to achieve organizational objectives. Deftness in managing the entire gamut of Materials Management activities including budgeting, cost control, monitoring inventory levels, stock management, liaison with vendors for timely procurement of various items. Possess good communication skill, excellent leadership, relationship management and analytical skills. Ability relate to people across hierarchical levels for smooth project execution.
Overview
24
24
years of professional experience
Work History
Deputy Registrar, GR I
BITS PILANI K K Birla Goa Campus
Goa
06.2016 - Current
- Conducting meetings of various bodies and committees of the Institute such as General Body, Board of Governors, Finance Committee, Senate, Research Board, Examination Committee, etc
- Maintenance of up-to-date Records of the Institute such as papers of Institute land and Maps, other properties and rules and regulation etc
- Correspondence with external agencies such as UGC, DEC, AIU, ACU, MHRD, Registrar of Societies, other universities etc
- Signing of Various collaboration/ agreements/MoUs
- Issuing of Degrees/Diplomas, Medals, verification of degree etc
- Administration, Establishment, Legal, Tax and finance
- Conducting Annual Convocation and the various programmes / functions of the BITS
- Engagement of contractual / outsourcing agencies to carry out various jobs
- Preparing highlights for Annual Report
- Deployment & monitoring the services of shops, eateries, counters & other commercial agencies engaged on BITS campus
- Registered individuals for services, moving over 30 applications through processing.
- Updated computer system with latest information to keep records current and accurate.
- Performed wide-ranging administrative, financial and service-related functions.
- Verified paperwork accuracy and checked for completion prior to processing.
- Streamlined office operations by effectively monitoring and addressing client correspondence and data communications.
- Shall exercise such other powers and perform such other duties as may be determined by the Competent Authority from time to time.
Senior Administrative Officer
Silicon Institute of Technology
Bhubaneswar
08.1999 - 07.2013
- Student admission and maintaining the detailed database of the student admitted through different entrance examination
- Coordination with the State Govt. OJEE entrance committee for filling of the seats through different quota of seats following the procedure laid by Govt. of Odisha.
- Liaising with the University for Issuance of the registration no to the admitted students.
- Supervising day to day administrative matters, inclusive of managing complete business correspondence, monitoring budget (income and expenditure) on weekly and monthly bases.
- Liaising with various Govt. authorities for securing approvals for smooth execution of projects. Maintaining good working relations with local police for corporate security.
- Arranging conferences, seminars, parties and annual get together at the office.
- Segregating duties and allocating them to the office boys for its timely completion.
- Governing the housekeeping function, entailing the purchase of stationary and gift items, office automation equipment for the office staff for proper inventory control.
- Managing complete facilities (stationary), infrastructure set up, lease renewal and finalisation of lease for new office premises.
- Ensuring effective space management for maximum use of office space.
- Overseeing the interaction with different departments for executing the maintenance and AMC of all equipment to view overall efficiency.
- Administering the operations for establishing new systems and processes in the operation, including energy conservation methods.
- Generating reports / files on a regular basis for the smooth running of the Institute. Maintaining database of confidential files.
- Drafting HR policies and implementing the same after getting necessary approvals.
- Inviting quotations from different vendors & compared the quotes on the basis of cost and quality and prepared the agreements as per the company procedure.
- Developing and devising cost effective sources, commercial negotiations and price fixation, component development, supply compliance and contracts management.
Senior Administrative Officer
Silicon Institute of Technology
Bhubaneswar
08.1999 - 07.2013
- DUTIES COVER
- General Administration
- Student admission and maintaining the detailed database of the student admitted through different entrance examination
- Coordination with the State Govt
- OJEE entrance committee for filling of the seats through different quota of seats following the procedure laid by Govt
- Of Odisha
- Liaising with the University for Issuance of the registration no to the admitted students
- Supervising day to day administrative matters, inclusive of managing complete business correspondence, monitoring budget (income and expenditure) on weekly and monthly bases
- Liaising with various Govt
- Authorities for securing approvals for smooth execution of projects
- Maintaining good working relations with local police for corporate security
- Arranging conferences, seminars, parties and annual get together at the office
- Segregating duties and allocating them to the office boys for its timely completion
- Facility Management
- Governing the housekeeping function, entailing the purchase of stationary and gift items, office automation equipment for the office staff for proper inventory control
- Managing complete facilities (stationary), infrastructure set up, lease renewal and finalisation of lease for new office premises
- Ensuring effective space management for maximum use of office space
- Overseeing the interaction with different departments for executing the maintenance and AMC of all equipment to view overall efficiency
- Administering the operations for establishing new systems and processes in the operation, including energy conservation methods
- Documentation
- Generating reports / files daily basis for the running of company operations
- Maintaining database of confidential files
- Drafting HR policies and implementing the same after getting necessary approvals
- Commercial Activities
- Inviting quotations from different vendors & compared the quotes on the basis of cost and quality and prepared the agreements as per the company procedure
- Developing and devising cost effective sources, commercial negotiations and price fixation, component development, supply compliance and contracts management.
Education
MBA - HR & Marketing
DDCE, Sambalpur University
Sambalpur 01.2005 - 12.2006
PG Diploma - System Management
SQL Star International
Bhubaneswar 08.1996 - 01.1998
Bachelor of Law -
Utkal University
06.1994 - 07.1997
Master of Arts - History
Utkal University
Bhubaneswar 05.1995 - 07.1996
Bachelor of Arts - History
Utkal University
Bhubaneswar 05.1991 - 06.1994
Intermidiate - General
Council of Higher Education
Bhubaneswar 07.1989 - 06.1991
Diploma - Trade Restaurant & Counter Service
Institute of Hotel Management Catering Technology
Bhubaneswar 07.1989 - 06.1990
Skills
Bookkeeping
undefinedAccomplishments
- Resourcefully achieved overall saving in all the admin related expenses
- Active in charging integrated material management on system
- Attended / presented several request for quotation, evaluation and award of contract
- Significantly implemented the process control system on shop floor for different processes
- Long Service award for:
- 5 Years from Silicon Institute of Technology, Bhubaneswar
- 10 Years from Silicon Institute of Technology, Bhubaneswar
- PAST ASSOCIATION
- Aug’89 to Jul’90 Trainee Oberoi Hotel now Trident Hilton
- Mar’98 to Jul’99 Assistant cum Instructor Institute of Management, Bhubaneswar.
Timeline
Deputy Registrar, GR I
BITS PILANI K K Birla Goa Campus
06.2016 - Current
MBA - HR & Marketing
DDCE, Sambalpur University
01.2005 - 12.2006
Senior Administrative Officer
Silicon Institute of Technology
08.1999 - 07.2013
Senior Administrative Officer
Silicon Institute of Technology
08.1999 - 07.2013
PG Diploma - System Management
SQL Star International
08.1996 - 01.1998
Master of Arts - History
Utkal University
05.1995 - 07.1996
Bachelor of Law -
Utkal University
06.1994 - 07.1997
Bachelor of Arts - History
Utkal University
05.1991 - 06.1994
Intermidiate - General
Council of Higher Education
07.1989 - 06.1991
Diploma - Trade Restaurant & Counter Service
Institute of Hotel Management Catering Technology
07.1989 - 06.1990
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