Sainath Sengunthar

Accounts Receivable Management.

• Invoice Management: Monitor invoices to ensure timely payment from clients.
• Payment Processing: Record and reconcile incoming payments, ensuring accuracy in financial records.
• Account Reconciliation: Conduct regular account reconciliations to identify discrepancies and resolve issues promptly.
• Customer Communication: Communicate with clients regarding outstanding invoices, payment terms, and account statuses, fostering positive relationships.
• Reporting: Generate and analyze reports on accounts receivable performance, aging reports, and collection forecasts for management.
• Collections: Follow up on overdue accounts through calls, emails, and letters, employing effective negotiation skills.
• Data Entry: Maintain accurate and organized records of all transactions, ensuring data integrity in financial systems.

Accounts Payable Management.

• Payment Preparation: Prepare and execute payments to suppliers via checks, electronic transfers, ensuring timely and accurate disbursement.
• Account Reconciliation: Reconcile accounts payable transactions and assist in month-end closing processes.
• Record Maintenance: Maintain organized records of all accounts payable documents, including invoices, contracts, and correspondence.
• Audit Support: Assist with internal and external audits by providing necessary documentation and explanations of accounts payable processes.
• Financial Reporting: Prepare reports on accounts payable aging and cash flow forecasts for management review.
• Process Improvement: Identify opportunities for process improvements and implement best practices to enhance efficiency and accuracy.

Fund Flow Management.

• Cash Flow Analysis: Monitor and analyze cash flow trends to ensure sufficient liquidity for operational needs and strategic initiatives on a monthly basis.
• Budgeting and Forecasting: Develop and maintain budgets and forecasts for fund allocation, ensuring alignment with organizational goals.
• Fund Allocation: Oversee the allocation of funds to various departments and projects, ensuring optimal use of resources.
• Financial Reporting: Prepare and present detailed financial reports on fund flow and cash position to senior management.
• Investment Management: Evaluate investment opportunities and make recommendations based on fund availability and risk assessment.
• Preparation of Bank Reconciliation statement on a monthly basis.
• Process Improvement: Identify areas for process enhancements in fund flow management, and implement best practices to increase efficiency.

Fixed Asset Management.

• Asset Tracking: Maintain accurate records of fixed assets, including acquisition, depreciation, and disposal, using asset management software.
• Depreciation Management: Calculate and record depreciation for fixed assets in compliance with relevant accounting standards and company policies.
• Asset Valuation: Conduct regular assessments of asset values and ensure accurate reporting in financial statements.
• Reporting: Prepare detailed reports on fixed asset performance, including asset utilization and depreciation schedules.
• Collaboration: Work with finance, procurement, and operations teams to ensure effective asset acquisition and lifecycle management.
• Audit Support: Assist in internal and external audits related to fixed assets by providing necessary documentation and explanations.

Other Key Activities

• Month-end closing activities, such as depreciation posting, provision entries, bank reconciliation, etc.
• Issuance of Bank Guarantees to the customers, as per the terms agreed in the Purchase Order.
• Any other accounting-related activity, such as assisting in external audits and banking requirements, etc.

Accounts Payable. Expense Reimbursement

Roles:

• Invoice Processing: Review, verify, and process vendor invoices.
• Payment Processing: Prepare and execute payments tTo vendors on time.
• Vendor Management: Maintain relationships with vendors, resolve disputes, and address inquiries.
• Record Keeping: Ensure accurate and timely entry of payables into the accounting system.
• Reconciliation: Reconcile accounts payable records with vendor statements and internal records.

Responsibilities:

• Ensure all invoices are properly approved before payment.
• Track and manage outstanding invoices and payment due dates.
• Maintain organized records of all transactions and communications.

Roles:

• Expense Report Review: Assess and verify employee-submitted expense reports for accuracy and compliance.
• Policy Compliance: Ensure that reimbursements adhere to company policies and procedures.
• Reimbursement Processing: Initiate payments for approved expense reports promptly.
• Record Keeping: Maintain accurate records of all reimbursements processed.

Responsibilities:

• Communicate with employees regarding any discrepancies in submitted expense reports.
• Provide guidance on company expense policies and procedures.
• Monitor and report on trends in employee expenses to management.
• Assist in the audit of expense reports and reimbursements, as needed.

• Handling accounts of europe clients such as Ireland, UK, Italy, & UAE.
• Accounts Payable :- Invoice processing, payment processing, employee reimbursement.
• Payroll:- Checking the payroll file of clients on monthly basis and forward it the manager for approval

Vendor's invoice accounting.

Verification of vendor invoices to ensure they are complying with PO/Contract/MSA, GST, etc.

Ensuring that the quantity, rate, and taxes mentioned in the invoice match with the Goods Receipt and Inspection Note and the signed hardcopy of the PO randomly basis.

Ensuring that the invoice has been approved by the concerned persons (like HOD, QC, etc.).

Ensuring proper deduction of TDS while booking the invoices, ensuring proper filing and archiving of the invoices and booking documents, and vendor account reconciliation.

Follow up with the Purchase Dept. For pending invoices, AMC, and PO, i.e. Rate and Qty. Mismatch invoice