Sai Phanindra Koka

• Over 5+ years of SAP VIM experience encompassing functional consulting, solution implementation, upgrades, rollouts, system reviews, and support.
• Proficient in SAP ERP Finance and SAP S/4 HANA Finance, specializing in Accounts Payable, Vendor Invoice Management, with exposure to SAP MM and ARIBA Interface.
• Onsite experience in Sweden from June 2023 to March 2024, collaborating closely with client.

VolvoCars Project:-

Demonstrated experience in Open Text VIM 7.0, 7.5, 7.6 SP1, 20.4 SP6 & 23.4 - All Green Field implementation, Rollout, Support and Testing activities and its integration with ICC, IC4SAP, BCC & IES which included experience in the following:-

Configuration of VIM and its related components such as OTAS, OTCS, IES, ARIBA with XI/PIPO interface and ARIBA with CIG interface and VIM FIORI apps.

• I was part of PRIMEREVENUE installation integration which is new add-on to SAP and manages in-house payments.
• We have designed/integrated 3rd party portal BRIGHTFLAG with VIM to eliminate the manual posting of legal invoices and automated entire solution.
• Configuration of SAP Archive Doc Types for Early and Late Archiving scenarios to store paper and emailed invoice images and start VIM DP Workflows using both Business Center Inbound configuration and Incoming Document Handler.
• Configuration of Paper and Email Invoice channels for processing invoices through VIM.
• Configuration of EDI/IDOC channel for processing invoices in VIM by mapping Invoice IDOC fields to VIM header and line-item fields.
• Configuration of DP Doc Type, Process types & Process options. VIM Role Configuration to correctly route workflows to Indexer, AP Processor, Buyers, Receivers, etc.
• Configure VIM Business Rules, logic modules, pre-process exit and process option BDC according to swim lanes.
• VIM Administrator tasks such as Role maintenance, Rule maintenance, SAP Inbox substitutes setup, Reassigning work items, etc.
• Non-PO Invoice Approval set up using VIM's Approval Flow settings, Chart of Authority maintenance for VIM Level Based Approval as well as use of custom approval procedures.
• Custom extension for level-based approval of PO invoices to be able to choose exact approver in COA with G/L and Cost center combinations.
• Central reporting configuration
• Approval Notification Emails and Reminder Emails
• Troubleshooting & resolution of SAP VIM Workflow errors such as workflow routing errors, agent determination errors, system crash errors, tax errors, etc. by use of SAP Workflow logs and diagnostic tools.
• Production support for VIM and ICC/IES related issues, troubleshooting, root cause analysis and resolution for invoice posting failures.
• Support of VIM version upgrade.
• User training, Unit testing, UAT support and PGL support in implementation projects.
• Installation, Migration and Version Upgrade of ICC/BCC and IC4S/CC4S.
• Single handedly Implemented FIORI solution for usage of VIM FIORI apps such as Approve Invoice, Confirm Price and Quantity, Enter Cost Assignment etc..,
• Configure FIORI Task Apps using VIM service modules, new system aliases, maintaining Perspectives of FIORI apps.
• Resolved several FIORI issues with missing services and authorization's by working closely with Security team and suggesting them the possible fix in SAP roles.
• Collaborated with internal teams to develop customized solutions that addressed unique client needs.
• Enhanced team performance by implementing training programs and fostering a collaborative work environment.
• Presented findings and recommendations to executive-level stakeholders, effectively communicating key insights and action plans.

Project 1 :- VolvoCars

• Extensive experience in Open Text VIM 7.0, 7.5, 7.6 SP1, 20.4 SP6 & 23.4, including greenfield implementation, rollout, support, and testing activities.
• Proficient in configuring VIM and related components such as OTAS, OTCS, IES, ARIBA integration with XI/PIPO interface and ARIBA with CIG interface, and VIM FIORI apps.
• Implemented PRIMEREVENUE for in-house payments management and integrated the 3rd party portal BRIGHTFLAG with VIM to automate legal invoice processing.
• Configured SAP Archive Doc Types for Early and Late Archiving scenarios, as well as Paper and Email Invoice channels and EDI/IDOC channel for invoice processing.
• Expertise in configuring VIM Business Rules, logic modules, pre-process exit, process option BDC, and VIM Role Configuration for workflow routing.
• Established Non-PO Invoice Approval settings, custom extension for level-based approval of PO invoices, and central reporting configuration. Resolved SAP VIM Workflow errors, provided production support for VIM and ICC/IES-related issues, and supported VIM version upgrades.
• Conducted user training, unit testing, UAT support, and post go-live (PGL) support for implementation projects.
• Installed, migrated, and upgraded ICC/BCC and IC4S/CC4S, and implemented FIORI solution for VIM FIORI apps, resolving FIORI issues and optimizing authorization.

Project 1 :- SANOFI

• Gained hands-on experience in various OpenText products and resolved different production issues.
• Gained solid Knowledge on Service Now Ticketing tool and working based on SLA's.
• Implemented TCO Log Parser tool which stores the count of particular occurrence of keywords from log file into DB so that support teams can use this data in the future to perform log analysis as these logs are key interface between user and the application.
• Worked in all AMS activities ranging from ticket monitoring, resolving defects, raising change requests, extending functionality, roll outs of new company codes/regions, country specific customization, creating custom reports, release support, tests script development, ALM testing, year-end monitoring, and functional support to RPA developers for automation project.
• Identified the Root Cause of several Issues and created multiple RCA/KB documents to help the team understand the issues better.
• Organized multiple Knowledge Transfer sessions within the team to share the application specific knowledge (Technical & Functional) to keep the newly joined team members skilled on different issues.
• Executed the application DR (Disaster Relief) activity in a span of 18 Hours together with the infrastructure team by scheduling the Control M Jobs and drafting a proper plan.
• Performed an in-depth analysis on the application outage patterns through Qlik Sense and HP- BSM tool's and suggested the Business Application Monitoring alerts to be configured as a part of the
• CSI-Hackathon so that the relevant teams are notified on application outage well ahead before there is any issue identified by the end-users to take prior action.
• Provided the application related Audits on time and received appreciation from the client and the PWC firm auditors.

Project 2 :- HITACHI

• Was responsible for preparation of blueprint for Green field implementation of VIM flow for Hitachi client.
• Had discussion with the client and conducted workshops to make business understand the VIM approver the RFP.
• Prepared user guides and presentations for VIM End-End flow and the overall architecture blueprint based on the client infrastructure.
• Experienced in testing and creating POCs, work on GAP/enhancements of new SAP & non-SAP based solutions for custom process designs.

Project 3 :- HERSHEY'S

• Configuration of SAP Archive Doc Types for Early and Late Archiving scenarios to store paper and emailed invoice images and start VIM DP Workflows using both Business Center Inbound configuration and Incoming Document Handler.
• Configuration of DP Doc Type, Process types & Process options, VIM Role Configuration to correctly route workflows to Indexer, AP Processor, Buyers,
  Receivers, etc.
• Configure VIM Business Rules, logic modules, pre-process exit and process option BDC according to swim lanes.
• VIM Administrator tasks such as Role maintenance, Rule maintenance, SAP Inbox substitutes setup, Reassigning work items, etc.
• Non-PO Invoice Approval set up using VIM's Approval Flow settings, Chart of Authority maintenance for VIM Level Based Approval as well as use of custom approval procedures.
• Custom extension for level-based approval of PO invoices
• Performed End-to-End Implementation of VIM solution to India Business by integrating the solution with Business Center for SAP (BCC).
• Worked with development teams to correct problems and run test scenarios.
• Reviewed project specifications and designed technology solutions that met or exceeded performance expectations.
• Assisted the product owners and the team in refining the product backlog items/user stories and UAT scenarios.
• Created knowledge assets such as AID, HLD, FS and White paper on various topics.
• Approval Notification Emails and Reminder Emails.
• Troubleshooting & resolution of SAP VIM Workflow errors such as workflow routing errors, agent determination errors, system crash errors, tax errors, etc. by use of SAP Workflow logs and diagnostic tools.
• Performed several enhancements around Withholding Tax and Baseline date features to automatically populate the data eliminating the manual efforts of AP Team.
• Fixed the issues related to business place field which is specific to India by performing customization in a standard BADI during the background posting of document.
• Customized the Vendor Advance Pop-up feature in VIM Indexing screen so that AP processor know if there is already an advance that is paid to the vendor.
• Handed-over the entire solution with proper documentation and KT to the Support team post Hyper-care phase after ensuring that the solution is stabilized.
• Fixed the issue related to direct-tax posting with NPO documents specific to India by performing debug on the NPO Posting workflow using the standard Object in SAP.
• Implemented the SNOTE as suggested by SAP to meet the legal requirement in India of having the HSN/SAC code passed to accounting document after it is posted into system via VIM.
• Performed the enhancements around the Inbound reception of documents to assign the VIM workflow for dedicated agents based on the Reception email ID.

• Worked as Intern and gained complete tour of whole process that is involved in backing up and maintaining infrastructure to ensure application's 24*7 availability.
• Accepted tasks and documented status using ticketing system, time reports and email.
• Identified and reported problem devices and replaced defective parts.
• Moved and installed shelves, power strips, rails, servers, switches and other equipment.
• Reviewed network design and set up copper and fiber-optic cabling infrastructures.