Sajana Stephen Edward
Bengaluru
Summary
Dynamic Executive Assistant with a proven track record at LinkedIn India, excelling in schedule coordination and event planning. Adept at enhancing operational efficiency through meticulous calendar management and strong analytical skills. Committed to fostering team collaboration and achieving organizational goals while ensuring seamless communication across departments.
Overview
17
17
years of professional experience
Work History
Executive Assistant
Linkedin India (Via Acesoft Labs)
Bengaluru
01.2024 - Current
- Monitored incoming emails, ensuring prompt responses to all inquiries.
- Executed special projects for executive team and board members.
- Updated databases with current information to enhance data accuracy.
- Collaborated with cross-functional teams to achieve organizational goals.
- Screened phone calls for executives to prioritize clients and filter spam.
- Organized conferences and seminars as directed by executives.
- Communicated regularly with administrative, human resources, and finance teams on projects.
- Managed complex calendars, appointments, and travel arrangements for executive team.
Department Assistant
Novo Nordisk GBS
Bengaluru
09.2022 - 06.2023
- Monitored inventory of departmental supplies and replenished items to enable normal operations.
- Typed and distributed correspondence to internal and external partners to maintain good communications flow.
- Maintained departmental personnel records and recorded adjustments and additions to keep updated files.
- Organized and coordinated conferences and monthly meetings.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Filed paperwork and organized computer-based information.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for Stakeholders, Management and Team.
- Coordinated events and worked on ad hoc projects like Company's Working Group as Spoc.
- Utilized Coupa and Concur applications daily.
- Handled meetings where Stakeholders and Management were involved as well as helped in the needs of Workshop for the Team.
- Identified needs and coordinated plans for travel and out-of-town offsite.
- Handled Team's Onboarding & Exit from the company.
- Creating presentations, pivot table.
- Rack daily expenses and prepare weekly, monthly, or quarterly reports.
- Format information for internal and external communication - memos, emails, presentations, reports.
- Act as an office manager by keeping up with office supply inventory.
- Working closely with Team Mangers to keep track of project progress, funds utilized.
- Managing Expenses and other filing systems effectively.
- Prepare reports & analysis on the Hiring Status, On -Call Allowance of the Team to the Management.
- Approach Vendors for Quotes (negotiate rates) & Invoices for the Team.
- Roaster Management of the whole Team.
Project Coordinator
GM EDUCOM Pvt Ltd
Kochi
06.2017 - 10.2018
- Tele coordinating with schools pan India.
- Coordinating travel plans to different schools.
- Handling a team of junior subordinates.
- Worked in coordinating video programs for students in the field of art, dance, core subjects, etc.
- Created video content for the programs and presented it.
- Supervised projects from start through delivery by prioritizing needs and delegating assignments.
- Prepared meeting agendas and minutes for distribution and record keeping.
- Keeping projects and schedules by managing deadlines and adjusting workflows.
- Maintained database and spreadsheets with accurate inventory and status.
EXECUTIVE ASSISTANT
SKYLINE TECHNOLOGIES LLC
ABU DHABI
06.2012 - 08.2013
- Tele Sales
- Handling and Preparation of Quotations and Tenders
- Drafted agendas, recorded minutes, and generated documents to facilitate meetings.
- Provided on boarding and training for new support staff.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Entered data into system and updated customer contacts with information to keep records current.
- Maintained office supplies inventory by checking stock and ordering new supplies.
- Maintained daily report documents, memos, and invoices.
- Reviewed and balanced daily bank deposits and deposit report.
- Recorded daily financial transactions using QuickBooks and handled payments of accounts.
- Scheduled appointments and conducted follow-up calls to clients.
- Handled daily scheduling tasks and provided administrative support for entire department.
- Screened visitors and issued badges to maintain safety and security.
- Created and updated records and files to maintain document compliance.
P.A. to M.D.
U.G. FREIGHT SERVICES LLC
ABU DHABI
04.2008 - 11.2008
- Learned new skills and applied to daily tasks to improve efficiency and productivity.
- Delivered services to customer locations within specific timeframes.
- Worked with customers to understand needs and provide excellent service.
- Created spreadsheets using Microsoft Excel for daily, weekly, and monthly reporting.
- Identified issues, analysed information, and provided solutions to problems.
- Actively listened to customers' requests, confirming full understanding before addressing concerns.
- On boarded new temps by entering employee information into systems.
- Proved successful working within tight deadlines and fast-paced atmosphere.
- Monitored company inventory to keep stock levels and databases updated.
- Handled accounts and petty expenses of the company.
- Scheduling meetings and travel arrangements.
Education
M.B.A - Finance
Sikkim Manipal University
01.2015
B. Com -
Madurai Kamraj University
01.2010
Skills
- Microsoft Office Suite
- Coupa and Concur
- Administrative skills
- Analytical skills
- Goal orientation
- Account reconciliation
- Documentation management
- Schedule coordination
- Dependability
- Responsibility
- Cheque handling
- Petty cash management
- Travel coordination
- Telephone communication
- Screening calls
- Calendar organization
- Event planning
- Team collaboration
- Logistics and schedule management
- Travel planning
Affiliations
- Gardening
- Travelling
- Event Planner
Timeline
Executive Assistant
Linkedin India (Via Acesoft Labs)
01.2024 - Current
Department Assistant
Novo Nordisk GBS
09.2022 - 06.2023
Project Coordinator
GM EDUCOM Pvt Ltd
06.2017 - 10.2018
EXECUTIVE ASSISTANT
SKYLINE TECHNOLOGIES LLC
06.2012 - 08.2013
P.A. to M.D.
U.G. FREIGHT SERVICES LLC
04.2008 - 11.2008
M.B.A - Finance
Sikkim Manipal University
B. Com -
Madurai Kamraj University
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