Sakshi Singhal

1. Quotation Preparation:

• Create quotations using software, as per client requirements.
• Share the quotations with clients, and follow up when needed.

2. New Vendor registration:

• Fill out and submit vendor registration forms as per the company’s format or portal.
• Follow up to complete the registration process and get vendor code confirmation.

3. Order Management:

• Check work orders received from clients, and match them with internal records.
• Assign projects to the team as per the work order requirements.
• Conduct weekly meetings with internal teams to track progress.
• Ensure the timely completion of work as per client expectations.
• Maintain a master data record of all projects within the company, including their financial status, and progress updates.

4. MIS Reporting (Forecast vs. Actual):

• Prepare reports comparing planned targets with actual achievements.
• Share these reports with management to help in tracking performance and decision-making.

5. Billing to Clients:

• Prepare and send accurate invoices to clients on time.
• Ensure all invoices are complete, with proper details, and supporting documents.

6. Payment Follow-Up and Account Reconciliation:

• Follow up with clients for pending payments through emails and calls.
• Link received payments with the correct invoices.
• Maintain and regularly update the list of outstanding payments (debtors list).
• Reconcile accounts with clients to ensure that all payments and invoices match.
• Share account statements with clients periodically for confirmation.
• Escalate long-pending or disputed cases to management, if required.

1. Handle Overall Account Payables Tasks:

• Checking and verifying vendor bills, and communicating clearly with vendors to maintain good relations.
• Pay vendors on time via net banking, NEFT, cheques, and RTGS, in compliance with company rules and payment terms.
• Reimburse employees for expenses after checking and getting approval.
• Keep accurate records of all payments and reimbursements.

2. Payroll compliance:

• Verify the monthly payroll shared by HR, including salaries and deductions.
• Check ESIC and EPF contributions with the consultant for accuracy.
• Ensure all payments are processed as per statutory compliance and deadlines.
• Maintain records of payroll and statutory payments for audit and reporting purposes.

3. GST and TDS Compliance:

• Checking and finalization of data, and sharing accurate data with the Chartered Accountant (CA) for timely return filing.
• Ensure payment of GST and TDS challans within due dates.
• Maintain proper records of filings and challan payments for audit purposes.

4. Budgeting and Planning:

• Allocate funds based on priorities and approved plans.
• Support management in effective financial planning and decision-making.

5. Bank Reconciliation:

• Identify and resolve mismatches between bank entries and the book of accounts.
• Ensure all receipts, payments, charges, and interests are correctly recorded.

6. Billing to Clients:

• Prepare and send accurate invoices to clients on time.
• Ensure all invoices are complete, with proper details, and supporting documents.
• Coordinate with clients for any billing-related queries or clarifications.

7. Payment Follow-Up and Account Reconciliation:

• Follow up with clients for pending payments through emails and calls.
• Link received payments with the correct invoices.
• Maintain and regularly update the list of outstanding payments (debtors list).
• Reconcile accounts with clients to ensure that all payments and invoices match.
• Share account statements with clients periodically for confirmation.
• Escalate long-pending or disputed cases to management, if required.

• Checking vendor bills and maintaining accurate records of accounts payables.
• Data entry in Zoho Books software.
• Petty Cash Handling.
• Preparation of invoices and sending them to clients via email and courier.
• Maintaining accurate records of accounts receivables.
• Follow up with clients for payments via calls and emails.
• Checking and finalization of GSTR1, and reconciliation of GSTR2B.
• Preparation of monthly TDS statements.
• Provide accurate data to CA for filing GST and TDS returns.

• Assisting in daily accounting tasks.
• Data entry in Tally.
• Maintaining accurate financial records in soft, as well as in hard.
• Petty Cash Handling.
• Preparation of invoices and sending them to clients via email and courier.
• Payment reminders, emails, and letters to clients.