Sanchana Vijayakumar

• Senior EA to the Managing Director. Managing complex calendar scheduling with focus on proper allocation of executive availability.
• Preparing meeting and travel agendas.
• Processing travel expenses and reimbursements with adherence to financial budgets and limits.
• Planning and executing global events like town halls, virtual townhalls, tech fests, global leadership visits, etc., involving a high number of global attendees and live stream production, coordinating remote location arrangements, booking meeting rooms in various global locations, etc.
• Work with the Chief of Staff and schedule monthly thematic meetings with various locations.
• Coordinating with in-person vendor visits and vendor leadership visits.
• Scheduled monthly and annual offsite visits with top national and international executives.
• Created appropriate documentation for members of the board and senior leadership before meetings.
• Created regular reports and updated internal databases.
• Enhanced communication between executives and staff by acting as a liaison and promptly addressing issues or concerns.
• Handled scheduling and logistics planning for conferences and monthly meetings.
• Assisted senior management with major initiatives and projects.
• Assisted in talent acquisition efforts through candidate screening, interview scheduling, and onboarding coordination for new hires within the organization.
• Handled confidential and sensitive information with discretion and tact.

1. EA to Dr. Raghul, Manager at Care & Cure Clinic.

2. Calendar Management.

3. Travel Management.

4. Preparing presentations and materials for medical conferences.

5. Assisted in the payroll process.

6. Arranged training sessions for staff nurses.

1. EA and Deputy Manager to the Group President, Chief Credit Officer, and Head of Credit Card Risk Management.

2. Calendar Management

3. Travel Management.

4. Financial claims and reimbursements.

5. System approvals.

6. Hiring and onboarding.

7. Assisted in analyzing annual review and ratings from the department.

8. Personal payments.

1. EA to two Managing Directors.

2. Calendar Management.

3. Travel Management.

4. Claims and reimbursements.

5. Review credit card reports and analyze fraud transactions.

6. Personal assistance.

1. EA to the CFO, Analyst at Olam Information Services.

2. Calendar Management.

3. Travel Management.

4. Reporting and analysis.

1. Tax advance associate in Global Delivery Services at Ernst & Young.

2. SME in the team, allocate work to team members, monitor team members' daily, weekly, and monthly utilization.

3. Part of Global Coordination Team and assisted EY counterparts from various parts of the world.

4. Assist tax return preparers with documentation.

5. Prepare, review, and send weekly and monthly reports to Norway, Finland, and Switzerland EY counterparts.

6. Train team members on One Global Process and other reports, review their work, track errors, and provide constructive feedback.

7. Conduct team meetings weekly and monthly to discuss teams' goals and achievements.

8. Efficiently managed work load during tax season three times and received exceptional feedback from clients and EY counterparts from Norway and Finland.

Project Associate Trainee, part of product coding team.