Sandeep Singh
Bareilly
Summary
I have been into operations (Facilities & Administration) all through my carrier. I have good experience in setting and implementing processes and procedures for Admin and Facilities. I also have the knowledge of setting up new facilities. With experience in planning, leading and delivering large scale projects, expertise in process orientation, process improvement through benchmarking and safety adherence. Expertise in streamlining admin processes and removing the process variances through Knowledge management, documentation & process automation. I have a proven track record of developing & defining processes, standard operational procedures and admin policies, planning & implementing effective control measures to control running costs.
Overview
12
12
years of professional experience
Work History
Deputy Manager Admin
Aditya Birla Renewables Limited
Savarkundla Amreli
06.2022 - Current
- Ensuring Robust governance and assurance around company laid process and policies. Building a cost-conscious culture by Innovating in cost saving measures.
- Housekeeping, Horticulture, Pest controlling, café management, Event management, Security Management , Transport Management & Budget management.
- Property management , Facility Management & Project management.
- Establishment of guest house and new office.
- Creating a safe place to work by ensuring health, safety, and wellbeing of employees. Identified and recommended changes to existing processes to improve accuracy, efficiency,and responsiveness of customer service department.
- Managing employee engagement activities as well as various policies for employee welfare.
- Liaising with Government Departments as well as other agencies for telephones, water, power , municipality catering , Police, Transporter and etc.
- Interacted with vendors, contractors, and professional services personnel to receive orders, direct activities and communicate instructions.
- Planned and executed events for employees and clients, including managing logistics, budgeting and vendor relations.
- Created and updated physical records and digital files to maintain current, accurate and compliant documentation. Scheduled appointments and meetings, organized materials and prepared rooms.
- Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels. Monitored premises, screened visitors, updated logs and issued passes to maintain security.
- Created detailed expense reports and requests for capital expenditures.
- Managing employee engagement activities as well as various policies for employee welfare Interacted with vendors, contractors, and professional services personnel to receive orders, direct activities and communicate instructions.
- Vendor Bill Certification - Checking all compliance documents like PF, ESI ,WC Policy, Workmen Register, Wages Register, Advance Register, Loss & Damage Register, Recovery Register , Professional Tax.
- Client management & Billing & MIS in SAP.
- Planned and executed events for employees and clients, including managing logistics,budgeting and vendor relations.
- Travel & Accommodation – Domestic travel, fleet & shuttle services
- Managed and maintained electronic and paper-based filing systems to keep essential documents and information easily accessible and organized.
Admin Executive
Adani Green Energy, AGEL
Chitrakoot UP & Ratlam MP
04.2020 - 06.2022
- Handling General Administration
- Establishment of guest house and new office.
- Housekeeping, Horticulture, Pest controlling, café management, Event management, Security Management & Budget management.
- Property management , Facility Management & Project management.
- Handling MIS & Centralized billing
- Management Process and SOP formation
- Budget Planning, Event Management Canteen Management
- Tour and Travel management - Travel & Accommodation – Domestic travel, fleet & shuttle services
- Procurement and Supply of office essentials
- Guest house and Club Management, & Accommodation
- Management.HR compliance documents
- Courier Management & Telecom Management.
- Liaising with Government Departments as well as other agencies for telephones, water, power , municipality catering , Police Transporter and etc.
- Vendor Bill Certification - Checking all compliance documents like PF, ESI ,WC Policy, Workmen Register, Wages Register, Advance Register, Loss & Damage Register, Recovery Register , Professional Tax.
- Managed and maintained electronic and paper-based filing systems. to keep essential documents and information easily accessible and organized.
- Critical equipment management – DG ,Transformer, HVAC, Fire Alarm Panel , HVAC- Chillers (Air cool), Servo & Online UPS.
Admin Executive
Bundle Technologies Pvt Ltd Swiggy
Bareilly ,
03.2019 - 03.2020
- Maintained protocol throughout routine work days and special events.
- Planned and executed events for employees and clients and managed logistics and vendor relations.
- Scheduled appointments and meetings, organized materials and prepared rooms.
- Manage vendor procurement process in accordance with Client and Bundle Technologies Pvt Ltd (Swiggy) Procurement T & C .
- Repair & Maintenance
- Critical equipment management – DG ,Transformer, HVAC, Fire Alarm Panel , HVAC- Chillers (Air cool), Servo & online UPS.
- Mail room & Recreational area management & Housekeeping, decontrolling, Horticulture, Front Desk management .
- Client management & Billing & MIS in SAP.
- Housekeeping – General cleaning, Pantry Service, Façade cleaning , Horticulture & pest control .
- HT & LT panel maintenance
- HVAC – Chiller Plant, Fire Fighting equipment management, pumps & motors .
- Liaoning with electricity & Municipality department & other government authirities.
- Parking area management.
- Managing soft service, equipment maintenance, emergency management, vendor management .
- Building repo with client and stake holder management.
- Achieve key performance indicator & SLA.
- Managing Mail Room & Front Desk.
Zonal Admin Executive
Vodafone Mobile Services Limited, Bareilly
Bareilly & Haldwani
01.2016 - 03.2019
- Performed various administrative functions, including filing paperwork, delivering mail, sorting mail, office cleaning and bookkeeping.
- Critical equipment management – DG ,Transformer, HVAC, Fire Alarm Panel , HVAC- Chillers (Air cool), Servo & Online UPS.
- Property management Facility Management & Project management.
- Soft FM- HK, Horticulture, pest controlling, mail room, front desk ,visitor management.
HARD FM - R & M, Technical service, vendor management, plant & machinery management
Travel & Accommodation – Domestic & international travel, fleet & shuttle services
Business Continuity plan: Leading BCP team, Emergency preparedness. - Budget management.
- Mail room & Recreational area management.
- Managing Co work spaces and seating requirement.
- Better place to work : Have ensured the conducive ,safe and secure workplace my introducing 3E principles i.e Educate ,Engage & Ensure. Connecting last mile for feedback.
- Building security, housekeeping, horticulture, Pest controlling, café management, Event management
- Maintains supplies inventory by checking stock to determine inventory level anticipating needed supplies; placing orders for supplies; verifying receipt of supplies.
- Handling complete Facilities & Infrastructure set up and liaising with Vendors, Consultants and Contractors for the same
- Reviewing records and reports to determine compliance with company operational expectations
- Prepare Inventory of all infrastructure related assets and disposal of obsolete items on monthly basis
- Checking of all CCTV Cameras & AC's functioning and encase of any issue getting it rectified by the electrician
- Handling all procedures of trading including handling various formalities, documentation for clearance of consignments and logistics
- Maintaining travel arrangements for employees, maintaining records of fuel consumption,Electricity consumption data .
- Heading activities in coordination with the internal / external departments for ensuring smooth & efficient operations
- Liaising with Government Departments as well as other agencies for telephones, water, power , municipality catering and discounts on Travel / Telephones / Taxi bookings and keep management posted about expenditure of various departments.
- HSW : Health Safety & Wellbeing
- Tool box talk ,Defensive driving training ,PGI ,Thermography ,Risk Analysis ,PTW
- Fire safety, First Aid, Lockout/Tag out
- 3 working standard - Electrical ,work @ height & Driving ,9 ASRs.
Admin Coordinator
Weblink. In Pvt. Ltd
Nagar
04.2011 - 08.2013
- Handle Entire Administration arrangements like Stationary, Conveyance, Office Equipment's,
EPABX, Telephones, Time Office & Other Personnel related Administration activities with
reporting to Director. - Undertake general administration works-Ticketing and Stay Arrangements Domestic and international, Visa, Forex, Car rental arrangement, Vehicle management, AMCs, Mails & Couriers, Petty cash, Office boys, General Purchase, Stocks, Payment for Basic Services / Bills.
- Handling printing related jobs,e.g. Visiting cards, Letter heads in coordination with Vendors.
- Managed and maintained electronic and paper-based filing systems to keep essential documents and information easily accessible and organized.
- Repair & Maintenance
- Critical equipment management – DG ,Transformer, HVAC, Fire Alarm Panel , HVAC- Chillers (Air cool), Servo & Online UPS.
- Purchase of Stationery, Office Furniture and equipment at the minimum possible price.
- To adopt all measures, practices and procedures to ensure proper dispatch of documents and parcels both, within and out of the office and deal with postal authorities and courier
agencies. - Identified and resolved operations challenges to promote alignment with business strategy. To procure and maintain telephone and lease lines and actively liaise with concerned officials in case of failure of any of these.
- To enter into maintenance contracts for the upkeep of office utilities like UPS, DG, AC, EPABX, Photocopying activities, electricity installations, etc.
- Handle all Employees attendance through Biometric Machine Punching Machine and Resolve his /her attendance related problem.
- Bills and invoices receivables/approving and passing to account department for Payment of all vendors and contractors.
- Resolve administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
Education
PGDM- HR - Human Resources Management
MIT
Pune Maharashtra12.2021
10+2 -
Kakori Shaheed Inter College
Kakori Shaheed Inter CollegeBachelor of Arts - English & Political Science
M.J.P. ROHILKHAND UNIVERSITY
Jalalabad Shahjahanpur 06.2008
Skills
- Database coordination
- Administrative management
- Appointment scheduling
- Employee time sheet processing
- Documents filing
- Database administration
- Governance
- Accounts payable and receivable
- Executive presentation
- Development
- Budgeting & Forecasting
- People Management
- Cost Control
- Process Improvement
- Project Administration
- Guest House & New Office Setup
- SAP
Timeline
Deputy Manager Admin
Aditya Birla Renewables Limited
06.2022 - Current
Admin Executive
Adani Green Energy, AGEL
04.2020 - 06.2022
Admin Executive
Bundle Technologies Pvt Ltd Swiggy
03.2019 - 03.2020
Zonal Admin Executive
Vodafone Mobile Services Limited, Bareilly
01.2016 - 03.2019
Admin Coordinator
Weblink. In Pvt. Ltd
04.2011 - 08.2013
PGDM- HR - Human Resources Management
MIT
10+2 -
Kakori Shaheed Inter College
Bachelor of Arts - English & Political Science
M.J.P. ROHILKHAND UNIVERSITY
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