Sandeep Varma N

Experience Summary:
11 years of experience in HR, Payroll, Accounting , Taxation , Audits and client implementation, customer Support, with excellent communication and interpersonal skills .
Roles & Responsibilities:
• Leading a team of payroll professionals responsible for delivering high-quality customer/consumer experience through payroll processing.
• Oversee and supervise the payroll functions, ensuring pay is processed on time, accurately, and in compliance with statutory regulations.
• Managed a payroll team of thirteen employees and delegated tasks and duties.
• Team Handling includes monitoring their deliverables, provide feedback & coach team members.
• Conducting team meetings and guiding team on process related
challenges.
• Assess team workload and available resource to define priorities
accordingly.
• Ensure productivity is maximized through supervision, training, analysis,and feedback of performance data on a periodic basis Coach and lead Payroll related trainings and need based trainings as per training gaps.
• Conducting sessions with employees about payroll taxation, benefits etc.
• Identifying areas to streamline the process, initiating projects to save time and increase accuracy.
• Perform quality control audits to ensure accuracy every time and on time.
• Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions.
• Process and validate RSU & ESOP inputs and support employees on calculations.
• Responsible for continuous process improvements through root cause analysis and system enhancements.
• Preparing and monitoring the process maps, SOPs, checklist, RCCA etc.
• Provide prompt and efficient customer service to employees who have questions regarding their pay, deductions and/or the payroll process.
• Responsible for Quarterly ETDS returns filling and revised income tax filing.
• Ad hoc reporting, analysis, and reconciliation of people data with for HR, Finance, Accounting.
• Year-End Activity SPOC for investment proofs collections, queries from employees.
• Provide support in internal and external audits related to Payroll.
• Worked as a business analyst in implementing payroll systems into oracle PeopleSoft systems .
• Worked as a migration team lead in implementing multiple county payroll systems into oracle PeopleSoft systems .
• Supervising multiple country payroll processing's including Japan , India ,SriLanka , Dubai , brazil , malaysia , singapore etc .

Served as subject matter expert on various projects within the organization regarding payroll policies, procedures, and best practices.

• Developed comprehensive training materials for new team members, ensuring quick onboarding and consistent knowledge across the team.
• Assisted in the implementation of new payroll software platforms to streamline operations further while minimizing disruption to employees.
• Responsible for 20000 plus employees monthly regular payroll salary and year end processing .

• Roles & Responsibilities:
• Analyze and understanding of payroll process of clients as per the Migration data.
• Create company general information, Pay elements (Earnings and Position, Organization, Location etc.
• Pay element mapping of LWOP and statutory deductions like PF, PT, ESI .
• Formula creation in database as per the client requirement like leave .
• Perquisite calculation mapping like Car Perquisite, CLA and Loan .
• Prepare client payroll understanding document and share with the client for confirmation.
• Reports deployment as per the client requirement like Salary JV and Other reports.
• Reconciliation of investment declarations or proofs and share the Process live run and share the final deliverable and get the confirmation on the same.
• Enable the web payroll portal and presentation.
• Initiate payroll handover process support to the operation team Processing payroll and final Verification of deliverables.
• Timely issuance of Form 16 to employees and TDS certificates.

• Responsible for validation of all the statutory deductions (PF, ESIC, TDS, Professional Tax) and updating all Statutory Records.
• Generating, validating and submitting of PF, ESI, TDS and Professional Tax .
• Responsible in processing Income Tax deductions at Source on Quarterly .
• Fund (PF), ESI and PT annual reconciliations and filing.

Roles & Responsibilities:
• Responsible for processing, validating and quality checking of all
Accounts and audit related inputs.
• Experience in handling Quality control on the deliverables, planning and monitoring the activities of all the team executives.
• Responsible for processing Exit formalities of the candidate, Full and final settlements as per the client SLA's and providing the respective reports to manager.
• Responsible for validation of all the statutory deductions (PF, ESIC, TDS and Professional Tax) and updating all Statutory Records.
• Generating, validating and submitting of PF, ESI, TDS and Professional Tax advice to client for preparation of necessary cheque for deposit of the same to the credit of Respective Departments.
• Responsible in processing Income Tax deductions at Source on Quarterly basis and other monthly statutory related activities including Provident Fund (PF), ESI and PT annual reconciliations and filing.
• Responsible for statutory auditing of Banks and other financial institutions
and conducting annual audits as per the statutory requirements .
• Reconciliation of Salary Register with Payroll Inputs with 100% accuracy to maintain the 100% net pay out to all the employees.
• Responsible for processing and validating Full and Final Settlements.
• Reconciliation of TDS Statements with Proposals which has been
submitted by employees.
• Responsible for validating all documents submitted by the employees related to statutory
requirements including the tax proofs and reimbursement bills.
• Preparation and sharing the Salary Jvs and other payroll reports.
• Responsible for validating Investment Proof at the time of year.
• Preparation and verification of Tax related data for Form 16 and 12BA.
• Responsible for Quarterly ETDS returns filling and issuing form 16s to the employees
• Payroll related Communication mails, announcements regarding the Tax proofs and deadlines.
• Documenting the Payroll process and the logics of calculation for further references & internal audit purpose.