Sandesh Sanjay Shelar

Accounting Taxation & General Compliance Invoice Processing Workflow

• Manage JIO Project and Agency Payroll System of manpower more than 68K.
• Release offer letter of selected candidate PAN India.
• Co-ordinate with vendors for offer letter, invoice, payment, compliance, etc.
• Publish attendance report daily.
• Solve queries of employees regarding salary, reimbursement, PIP, contract extension, contract closer, etc.
• Verify Pay sheet and approve it to raise invoice.
• Punch and approve service entry of invoice in SAP.
• Follow up with Finance team for payment.
• Prepare provision and budget monthly basis.
• Auditing reimbursement claims & payment processing with salary Cycle.
• Publishing MIS report of audited reimbursement claim with State HR head, to inform associates.
• For online Reimbursement, coordinate with IT teams to resolve / trouble shoot any error reported for smooth running online reimbursement portal & app.
• Associate onboarding

● Auditing

• Scrutinize various types of invoices, including Tax Invoice, Excise Invoice, Government Authority Payments, and Work Contract Invoices.
• Ensure all invoices are processed in accordance with internal policies and regulatory guidelines.
• Coordinate with suppliers or internal departments to rectify incomplete or inaccurate invoice details.
• Conduct audits of processed invoices to validate data accuracy before releasing for payment.
• Approve and release verified invoices for payment using the ERP system (SAP).
• Taxation & General Compliance
• Process invoices in SAP, ensuring correct GL postings and tax treatment.
• Verify and confirm the accurate accounting of TDS, Service Tax, Work Contract Tax, and Excise in ledgers.
• Manage advances provided to vendors as per contract terms and ensure adjustments during final payments.
• Process ad hoc vendor payments under special conditions after necessary approvals.
• Scrutinize recovery amounts and deductions when processing final contractor invoices.
• Review and verify closure documents submitted by vendors against contractual obligations.
• Taxation & General Compliance
• Ensure TDS deductions are applied correctly in compliance with statutory regulations.
• Handle timely and accurate payment to government authorities for applicable taxes.
• Obtain necessary approvals from designated authorities before processing payments or exceptions.
• Address and resolve queries related to vendor invoices from internal teams or vendors.
• Follow up with non-responsive suppliers regarding invoice discrepancies or clarifications.
• Invoice Processing Workflow
• Perform invoice scrolling, document management system (DMS) attachment, and validation against applicable Sales Tax or Service Tax regulations.
• Cross-reference invoices with Purchase Orders (PO) or Work Orders (WO) for validation.
• Execute complete processing of invoices within the ERP environment, ensuring accuracy and compliance.