SANGEETA CHAUDHARY
Senior Executive Administration
Gurugram
Summary
FACILITY Facility – Sr Executive PROFILE Competent & diligent, Office Coordinator, Administration, Facility, offering comprehensive experience of almost 9 years, With Omnia Technologies Pvt Ltd, Peregrine Guarding Pvt Ltd, Gurgaon & G4s Secure Solution Pvt. Ltd (Airbnb India). Excellent temperament to multi-task and coordinate various activities under high pressure and time constraints, with a positive and motivated outlook Analytical abilities & creativity to build-up competitive advantage and contribute to the growth of the business. Aspiring for challenging assignments in Coordinator, Admin, Business Development & Relationship & Team Management with leading organizations. Innovative thinker and excellent leadership qualities & Efficient in communicating well in writing and verbal both.
Overview
9
9
years of professional experience
Work History
Senior Executive - Administration
Ferns N Petal Pvt Ltd
Gurgaon
02.2023 - Current
- Processed travel expenses and reimbursements for executive team and senior management group.
- Facilitated training and onboarding for incoming office staff.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Worked with senior management to initiate new projects and assist in various processes.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors.
- Maintained professional, organized, and safe environment for employees and patrons.
- Controlled costs to keep business operating within budget and increase profits.
- Communicated clearly with employees, suppliers and stakeholders to keep everyone on same page and working toward established business goals.
- Collaborated in timely processing of billing and accounts receivables.
- Worked closely with others to accomplish timely invoicing and accounts receivables.
- Prepared detailed documents and reports in adherence administrative processes.
- Monitored and ordered office supplies to keep office stocked with resources necessary to function smoothly.
- Maintained databases and contact lists to keep important contact information accurate and up to date.
- Answered phone calls and responded to inquiries from customers, vendors and other external contacts.
- Provided backup to front desk to step in to assist with various tasks whenever employee was absent or at lunch.
- Resolved issues through active listening and open-ended questioning, escalating major problems to manager.
- Served as point of contact for internal and external customers seeking support and information.
- Communicated with general managers and facility teams regarding upcoming repairs and projects.
- Directed vendors, facilities staff, and service providers as required to create efficient and non-disruptive work environment.
- Conducted regular facility inspections to identify repair needs or improvements.
- Negotiated with vendors to secure cost-effective pricing and terms for facility-related services and supplies.
- Updated tracking system monitoring facilities-related materials, supplies and equipment.
- Built relationships with vendors and contractors to support timely and cost-effective services.
- Scheduled, coordinated and supervised all facility-related tasks and activities to monitor performance.
- Monitored and enforced budget for all facilities-related activities to reduce unnecessary expenses.
- Collaborated with contractors, vendors and stakeholders to support on-time projects completion.
- Managed and coordinated all facilities maintenance and repair projects within time and budget constraints.
- Collaborated with other departments to foster efficient use of facility space and resources.
- Created and implemented operational policies, processes and procedures to keep facilities running smoothly.
- Developed and oversaw budgets for facilities and worked within cost restraints.
- Oversaw building automation system and monitored HVAC, security and audio-visual systems, maintaining functionality of equipment.
- Maintained facility grounds, equipment and safety compliance.
- Ordered, maintained and distributed supplies and inventory..
- Negotiated contracts with vendors to obtain favorable and cost-effective terms and conditions.
- Established and maintained relationships with external vendors for prompt restocking of needed items and supplies.
- Prepared reports and schedules with accuracy.
- Ordered, maintained and distributed supplies and inventory.
Admin Cum Front Desk Executive
G4s Secure Solution Pvt. Ltd
02.2020 - 02.2023
- Preparing of Vendor Bills & Checking out of vendor bills Maintaining the records of all vendors' statuary doc
- Making MIS Reports (Electricity Exp, Food Exp, Couriers Exp, Transport Exp, Fuel Exp Etc)
- Issuing Employee ID Cards and Access Cards
- Stock Inventories & record maintaining
- Recorded notes from office meetings and distributed agendas to employees
- Maintained accurate client records and provided office employees with assistance
- Monitoring overall operations across Food, Housekeeping, Mails, Courier and Transportation
- Resolving employee issues by responding to queries received via mails or calls
- Arranged travel plans, prepared itineraries, processed expense reports, and tracked budgets and expenses
- Expense reporting, travel logistics (domestic & international) for team and visitors from other site locations, schedule meetings that may include tele, video conferencing, emails correspondence on behalf, calendar management, PowerPoint presentations, arrange on & off-site meeting logistics, catering request and coordinate hotel, ground transportation and other special requests
- Send out communications on behalf of HR department
- Reconcile monthly purchasing card for HR department purchases
- Process employee’s payroll, benefits enrollment information within computer HR database applications
- Develop and constantly keep knowledge of computerized tools, databases, communications techniques used in human resources
- Administration budget maintenance and approval, including travel expenses and scheduling arrangements of corporate leadership and oversight of employee expense accounts
- Involved in all aspects of Human
- Resources including benefits, timekeeping, payroll, and recruiting and new hire orientation
- Greeted visitors and customers upon arrival, offered assistance, and answered questions to build rapport and retention.
- Controlled cash and credit card payment transactions at front desk to successfully reduce errors.
- Greeted guests at front desk and engaged in pleasant conversations while managing check-in process.
- Contacted housekeeping staff and maintenance department to resolve issues with guest rooms.
Assistant Manager Coordination
Peregrine Guarding Pvt Ltd
Gurgaon
02.2018 - 02.2020
Admin Cum Front Desk Executive
Omnia Technologies Pvt Ltd, Haryana
Gurgaon
09.2014 - 01.2018
Education
Bachelor of Arts -
Maharishi Dayanand University
12th - undefined
HBSC
10th - undefined
HSBC
COMPUTER SKILS - undefined
Advance Computer Course - undefined
Shokeenda Institute
Skills
AND COMPETENCIESundefined
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Senior Executive - Administration
Ferns N Petal Pvt Ltd
02.2023 - Current
Admin Cum Front Desk Executive
G4s Secure Solution Pvt. Ltd
02.2020 - 02.2023
Assistant Manager Coordination
Peregrine Guarding Pvt Ltd
02.2018 - 02.2020
Admin Cum Front Desk Executive
Omnia Technologies Pvt Ltd, Haryana
09.2014 - 01.2018
Bachelor of Arts -
Maharishi Dayanand University
12th - undefined
HBSC
10th - undefined
HSBC
COMPUTER SKILS - undefined
Advance Computer Course - undefined
Shokeenda Institute
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