SANGEETA CHAUDHARY
Senior Executive Administration
Gurugram
Summary
FACILITY Facility – Sr Executive PROFILE Competent & diligent, Office Coordinator, Administration, Facility, offering comprehensive experience of almost 9 years, With Omnia Technologies Pvt Ltd, Peregrine Guarding Pvt Ltd, Gurgaon & G4s Secure Solution Pvt. Ltd (Airbnb India). Excellent temperament to multi-task and coordinate various activities under high pressure and time constraints, with a positive and motivated outlook Analytical abilities & creativity to build-up competitive advantage and contribute to the growth of the business. Aspiring for challenging assignments in Coordinator, Admin, Business Development & Relationship & Team Management with leading organizations. Innovative thinker and excellent leadership qualities & Efficient in communicating well in writing and verbal both.
Overview
9
9
years of professional experience
Work History
Senior Executive - Administration
Ferns N Petal Pvt Ltd
Gurgaon
02.2023 - Current
- Processed travel expenses and reimbursements for executive team and senior management group.
- Facilitated training and onboarding for incoming office staff.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Worked with senior management to initiate new projects and assist in various processes.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors.
- Maintained professional, organized, and safe environment for employees and patrons.
- Controlled costs to keep business operating within budget and increase profits.
- Communicated clearly with employees, suppliers and stakeholders to keep everyone on same page and working toward established business goals.
- Collaborated in timely processing of billing and accounts receivables.
- Worked closely with others to accomplish timely invoicing and accounts receivables.
- Prepared detailed documents and reports in adherence administrative processes.
- Monitored and ordered office supplies to keep office stocked with resources necessary to function smoothly.
- Maintained databases and contact lists to keep important contact information accurate and up to date.
- Answered phone calls and responded to inquiries from customers, vendors and other external contacts.
- Provided backup to front desk to step in to assist with various tasks whenever employee was absent or at lunch.
- Resolved issues through active listening and open-ended questioning, escalating major problems to manager.
- Served as point of contact for internal and external customers seeking support and information.
- Communicated with general managers and facility teams regarding upcoming repairs and projects.
- Directed vendors, facilities staff, and service providers as required to create efficient and non-disruptive work environment.
- Conducted regular facility inspections to identify repair needs or improvements.
- Negotiated with vendors to secure cost-effective pricing and terms for facility-related services and supplies.
- Updated tracking system monitoring facilities-related materials, supplies and equipment.
- Built relationships with vendors and contractors to support timely and cost-effective services.
- Scheduled, coordinated and supervised all facility-related tasks and activities to monitor performance.
- Monitored and enforced budget for all facilities-related activities to reduce unnecessary expenses.
- Collaborated with contractors, vendors and stakeholders to support on-time projects completion.
- Managed and coordinated all facilities maintenance and repair projects within time and budget constraints.
- Collaborated with other departments to foster efficient use of facility space and resources.
- Created and implemented operational policies, processes and procedures to keep facilities running smoothly.
- Developed and oversaw budgets for facilities and worked within cost restraints.
- Oversaw building automation system and monitored HVAC, security and audio-visual systems, maintaining functionality of equipment.
- Maintained facility grounds, equipment and safety compliance.
- Ordered, maintained and distributed supplies and inventory..
- Negotiated contracts with vendors to obtain favorable and cost-effective terms and conditions.
- Established and maintained relationships with external vendors for prompt restocking of needed items and supplies.
- Prepared reports and schedules with accuracy.
- Ordered, maintained and distributed supplies and inventory.
Admin Cum Front Desk Executive
G4s Secure Solution Pvt. Ltd
02.2020 - 02.2023
- Preparing of Vendor Bills & Checking out of vendor bills Maintaining the records of all vendors' statuary doc
- Making MIS Reports (Electricity Exp, Food Exp, Couriers Exp, Transport Exp, Fuel Exp Etc)
- Issuing Employee ID Cards and Access Cards
- Stock Inventories & record maintaining
- Recorded notes from office meetings and distributed agendas to employees
- Maintained accurate client records and provided office employees with assistance
- Monitoring overall operations across Food, Housekeeping, Mails, Courier and Transportation
- Resolving employee issues by responding to queries received via mails or calls
- Arranged travel plans, prepared itineraries, processed expense reports, and tracked budgets and expenses
- Expense reporting, travel logistics (domestic & international) for team and visitors from other site locations, schedule meetings that may include tele, video conferencing, emails correspondence on behalf, calendar management, PowerPoint presentations, arrange on & off-site meeting logistics, catering request and coordinate hotel, ground transportation and other special requests
- Send out communications on behalf of HR department
- Reconcile monthly purchasing card for HR department purchases
- Process employee’s payroll, benefits enrollment information within computer HR database applications
- Develop and constantly keep knowledge of computerized tools, databases, communications techniques used in human resources
- Administration budget maintenance and approval, including travel expenses and scheduling arrangements of corporate leadership and oversight of employee expense accounts
- Involved in all aspects of Human
- Resources including benefits, timekeeping, payroll, and recruiting and new hire orientation
- Greeted visitors and customers upon arrival, offered assistance, and answered questions to build rapport and retention.
- Controlled cash and credit card payment transactions at front desk to successfully reduce errors.
- Greeted guests at front desk and engaged in pleasant conversations while managing check-in process.
- Contacted housekeeping staff and maintenance department to resolve issues with guest rooms.
Assistant Manager Coordination
Peregrine Guarding Pvt Ltd
Gurgaon
02.2018 - 02.2020
Admin Cum Front Desk Executive
Omnia Technologies Pvt Ltd, Haryana
Gurgaon
09.2014 - 01.2018
Education
Bachelor of Arts -
Maharishi Dayanand University
12th - undefined
HBSC
10th - undefined
HSBC
COMPUTER SKILS - undefined
Advance Computer Course - undefined
Shokeenda Institute
Skills
AND COMPETENCIESLeading by example, providing clear management and leadershipGood office management skills and computing skillsOrganizing maintenance of systems, document records, space management, etcGood knowledge of MS Office, Power Point, Report writing Etc
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
swipe to browse
Timeline
Senior Executive - Administration
Ferns N Petal Pvt Ltd
02.2023 - Current
Admin Cum Front Desk Executive
G4s Secure Solution Pvt. Ltd
02.2020 - 02.2023
Assistant Manager Coordination
Peregrine Guarding Pvt Ltd
02.2018 - 02.2020
Admin Cum Front Desk Executive
Omnia Technologies Pvt Ltd, Haryana
09.2014 - 01.2018
Bachelor of Arts -
Maharishi Dayanand University
12th - undefined
HBSC
10th - undefined
HSBC
COMPUTER SKILS - undefined
Advance Computer Course - undefined
Shokeenda Institute