Sangita Das

Purchase and Planning

- Coordination with the sales head for the forecast

- Plan the key material as per the forecast

- Coordinate with the international supplier for the material

- Plan all the Local EBOM material as per the plan

- Monitoring inventory levels to ensure that materials are available to meet production requirements

- Production Planning as per the material availability and demand of sales team

- Handling overall purchase of the company

- Achieve cost savings through negotiation and utilization of volume discounts.

- Handing the costing, pricing and commercial

- Monitor and control purchasing budgets and ensure cost-effectiveness in all procurement activities.

- Ensure procured goods and services meet or exceed the company's quality standards.

- Collaborate with quality control teams to address and resolve issues related to procured items

- Introduce new vendors to the organization and final as per requirement

- Coordinate with logistics teams to ensure timely and efficient delivery of goods

- Manage and arrange documents for the logistics team for the custom clearance

- Monitor and control expenses to ensure alignment with the budgeted figures

- Regularly update and maintain all planning documentation

- Provide timely reports on planning progress, achievements, and challenges to senior management

- Create Purchase order

Vendor Management

- Identify potential international and local vendors based on business requirements

- Oversee the onboarding process, ensuring all relevant documents, contracts, and agreements are in place.

- Arrange regular meetings with the big suppliers

- Cultivate and maintain positive relationships with vendors

- Ensure that products or services procured from vendors meet the set quality standards.

- Manage database of all the vendors

Coordination with Factory Team

- Daily meeting with the factory coordinator

- As per plan, set the target for the production

- Visit the factory twice in one week

- Weekly meeting with the factory team

- Solve the issues of the factory

-Review factory cost monthly and make it effective

Team Management and Internal Coordination

- Handling 7 departments i.e Purchase & Planning, QA, Production, Warehouse, R&D, Project, Support

- By Weekly meeting with all the team leaders of the departments

- Solve the issues of all the departments

- Review and monitor performance and evaluate quarterly

- Ensure the team has access to the necessary resources, tools, and training to complete their tasks effectively

- Develop a positive and collaborative team environment.

- Address and resolve any conflicts or disputes promptly and constructively

- Facilitate open channels of communication within the team, ensuring clarity in task expectations and goals

- Make processes and implement in the team for better performance

- Team assessment

Coordination with Finance and HR team

- Coordinate with the finance team for payments of all the vendors

- Coordinate with the finance team for LC process

- Coordinate with the finance for many types of documents

- Coordinate with the HR for hiring for team

- Coordinate with HR on behalf of team members

ERP using : Oracle

-Handling major existing customer accounts

-Sales team coordination and handling the sales team

- Coordinating between operation team and sales team

- Coordinating with vendors

- Prepare Customer presentation

- Vendor Management

- Establish and maintain relationships with third-party service providers (e.g., carriers, warehousing companies).

- Collaborate with suppliers and transporters for smoother operations

- Negotiate with carriers for cost-effective shipping rates

- Implement strategies to reduce logistics costs while ensuring operational efficiency

- Evaluate and monitor vendor performance to ensure service quality.

- Pricing for PTL customer

-Handing all the quotations and agreements of PTL customers.

- Generate the Invoices of customers.

- Making the performance report of the operation and sales team and submit to high level management

ERP using : Own developed ERP