SANTOSH SHINGARE
Juhu Santacruz (West)
Summary
Highly organized and detail-oriented Assistant Administrative Manager with expertise in administrative operations. Skilled in implementing efficient systems and procedures, building strong professional relationships, and providing exceptional support to teams. Adept at streamlining processes and enhancing operational efficiency. Committed to leveraging administrative expertise to drive the organization towards achieving its maximum potential and strategic objectives.
Overview
16
16
years of professional experience
Work History
Assistant Manager- Admin
Rurash Financials Pvt Ltd
01.2024 - Current
- Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
- Oversee facilities services, maintenance activities
- Supervision of Pantry staff and facility management staff
- Prepare, maintain, and organize the documents for the Demat account opening
- Follow up with clients regarding documents and the account opening procedure
- Keeping records of attendance of employees and making a salary statement accordingly
- Handling Front Office Desk & Visitor Management.
- Maintenance of office equipment’s PC Printers, etc., and monitoring AMCs, Insurances, AC, Pest Control, House Keeping, Security, Fire Extinguishers, Water Purifiers. Due dates for any bill payments and other recurring activities, Staff Notices, and Leave applications. Statutory Compliance management.
- Manage the cafeteria along with kitchen equipment, cutlery, etc., with the Inventory.
- Updating the Assets List of the company.
- Monitoring office muster and keeping track of leaves of office staff / late coming / OT logging procedures/lunch time.
- Vendor Management & Office Administration (Adequacy of stationery/Provisions/Refreshment/Adequacy of Sub Staff), Courier & Dispatch (Inward/Outward/Outstation)/also making record of local maintenance.
- All types of vendor Quotation finding & Comparison statement.
- Air-Road-Train Tickets Bookings and Web Check-in.
- Receiving requisition for Employee ID card, visiting cards & Co-ordination the same with HRD & the person (New).
- Mentored junior staff members in their professional development by offering guidance/support in their assigned roles.
- Scheduled office boys shifts to ensure proper task management.
FreeLancer
Self-Employed
04.2020 - 01.2024
- All Types of Government, BMC Licensing Work, Documentation and Online Form Submission.
- Event Coordinator.
- Property Licensing.
- Inward and Outward Communication with Government Offices (State and Central).
- Travel Management.
- Other Administration Job.
- Managed multiple task simultaneously while maintaining a high level of attention to detail and organization.
- Analyzed user feedback to gather input and identify areas required for improvement.
Assistant Manager- Admin & Purchase
Ambuja Cement Ltd-SCI International Securities Ltd
01.2013 - 03.2020
- Company Overview: (SCI International Securities Ltd.)
- Handling Day to day-to-day office Management activities.
- Handling Front Office Desk & Visitor Management.
- Maintenance of office equipment’s PC, Printers, etc., and monitoring AMCs, Insurances, Due dates for any bill payments, and other recurring activities.
- Ensure & control the general Administration.
- Manage Housekeeping services, security Team, electrical team & other Manpower for facility management.
- Manage the cafeteria along with kitchen equipment, cutlery, etc., with the Inventory.
- Maintaining a record of AMC (AC, Pest Control, House Keeping, Security, Fire Extinguishers, and Water Purifiers, etc.) and taking care of the corporate office.
- Updating the Assets List of the company
- Monitoring the office register and keeping track of leaves of office staff / late coming / OT logging procedures/lunch time.
- Vendor Management & Office Administration (Adequacy of stationery/ Provisions/Refreshment/ Adequacy of Sub Staff), Courier & Dispatch (Inward/ Outward/ Outstation)/ also making record of local maintenance.
- Air-Road-Train Tickets Bookings and Web Check-in
- Prepare purchase orders for Admin material requisition.
- Coordinate to organization's delivery of material to the required locations.
- Preparing and maintaining a record tracker for all rental agreements
Accounts Assistant
Nikhil Adhesives Ltd
03.2011 - 12.2012
- Entering Purchases and Sales Bills with proper authorization.
- Handling banking-related jobs daily.
- Maintaining inventory records of inwards/outwards inventory.
- Performed administrative and clerical duties such as word processing, data entry.
- Maintained an organized filing system for easy access to financial documents, improving overall efficiency.
Office Executive
Multicare Services India Pvt. Ltd
05.2009 - 02.2011
- Maintaining records for various Suppliers, Follow-up for making payments.
- Collection of payments from Clients.
- Preparation of Salary slips & various other related financial instruments.
- Handling banking-related jobs daily.
- Keeping Records of employees’ data.
- Managed confidential documents, maintaining a secure filing system to protect sensitive information.
- Maintained a clean and orderly work environment, contributing to increased employee satisfaction levels within the office space.
- Facilitated smooth transitions during employee onboarding by preparing necessary paperwork and equipment ahead of time.
Education
B.COM - Bachelor of Commerce
University of Mumbai
Mumbai03.2009
Diploma In Office Automation & Graphics - Office Automation & Graphics
Keerti Computer Institute
Mumbai, India04.2006
Tally 9 -
Keerti Computer Institute
Mumbai, India01.2009
MS-CIT -
Keerti Computer Institute
Mumbai, India10.2011
Skills
- Vendor Management
- Administration Management
- Facility Management
- Transport Operations
- Travel Coordination
- Cafeteria management
- Cost Control
- Event Coordination
- Money handling
- Decision-making
Accomplishments
- Cost Reduction
Expert Reduced office expenses by effective Vendor negotiations and budget management.
- Events Coordination Success
Successfully coordinated corporate events, improving client satisfaction
- Compliance Project Completion
Facilitated completion, BMC licensing, and enhanced compliance efficiency.
STRENGTHS
- Work Ethic
Hardworking and eager to learn
- Interpersonal Skills
Observant and a good listener
- Mindset
Positive thinker
LANGUAGES
Marathi
Hindi
English
Timeline
Assistant Manager- Admin
Rurash Financials Pvt Ltd
01.2024 - Current
FreeLancer
Self-Employed
04.2020 - 01.2024
Assistant Manager- Admin & Purchase
Ambuja Cement Ltd-SCI International Securities Ltd
01.2013 - 03.2020
Accounts Assistant
Nikhil Adhesives Ltd
03.2011 - 12.2012
Office Executive
Multicare Services India Pvt. Ltd
05.2009 - 02.2011
B.COM - Bachelor of Commerce
University of Mumbai
Diploma In Office Automation & Graphics - Office Automation & Graphics
Keerti Computer Institute
Tally 9 -
Keerti Computer Institute
MS-CIT -
Keerti Computer Institute
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