Sapna Anandkumar
Assistant Manager - IT Fin Ops
Bangalore
Summary
To gain a challenging position in a growth-oriented organization that will utilize professional experience towards proving excellent service and be a part of team in success of that organization Accomplished Assistant Manager with in-depth experience consistently rising through ranks. Well-versed in sales, personnel management, accounting and inventory management. Dedicated to complete knowledge of company products and services for optimized customer service.
Overview
17
17
years of professional experience
13
13
years of post-secondary education
5
5
Languages
Work History
Assistant Manager(IT FIN OPS)
DTDC Express Limited
Bangalore
08.2017 - Current
- Vendor Management (RFP, RFQ, HW, SW, Service, Resource, Infrastructure, etc), AMC Management (HW, SW, Service, Resource, Infrastructure, etc), Purchase Management (HW, SW, Service, Resource, infrastructure, etc), Delivery & Installation Management (HW, SW, Service, Resource, Infrastructure, etc), Various MIS Report Preparation & Circulate on demand, Inventory Management (Collect data in template, consolidate, validate & publish), Purchase History Management (Maintain Branch wise PO details in XLS file), Other admin and finance related tasks, Project management and follow up on tasks, Preparing reports and submission of analysis reports to management, Cost optimization, Cloud cost monitoring, IT Fin ops management, Budget Preparation and cost control mechanism, Preparation of Fin ops data/MIS on monthly basis, Verification and Scrutiny of the Data.
Team Secretary
Cyril Amarchand Mangaldas
Bangalore
07.2015 - 07.2016
- Preparing, formatting and printing bid documents, mandate letters, working group lists, firm profile and presentations with the help of concerned associates, Formatting offer documents, transaction agreements, due diligence reports, opinions and certificates, including formatting of financial statements, Supervising the electronic and physical filing for the team and coordinating with the filing department for this purpose, coordinating with IT team for creation of workgroup email IDs and matter/document creation for new matters, Searching and downloading offer documents from the SEBI and stock exchange websites for computer library, Preparing and maintaining Billing and Recovery statements for the team regularly, Managing all types of the stationary for the team from time to time, Coordinating travel arrangements for team members where necessary, Coordination for meetings and booking of conference calls and conference rooms, Assisting team for any breakdown or difficulty with phone, blackberry, computer, or other infrastructure/facilities, including coordinating with the admin or HR departments for this purpose, Preparing the draft bill in timely manner after clearing from Partner and sending it to accounts department for final printing and dispatch, Coordination with dispatch department in relation to documents sent to clients, Preparing closing binders and CDs with the advice of concerned associates and with the assistance of the IT department, Handling printer related problems for the team, Coordination with the corporation communication department and also outside sources where necessary for colour printing related works, Coordination with the photocopier department and also outside sources where necessary, for copying and spiral binding, Coordinating with litigation secretarial staff and also outside sources where necessary, for arranging for stamp paper when required, Ensuring filling up of time entry details by every associate – including filling up details for partners and principal associates, Other Responsibilities: Handle complete travel arrangements (both domestic and international) in terms of forex, visa, tickets, hotel/guest house arrangements, transportation, timely settlement of travel expenses etc, Maintain diaries/calendars, schedule and coordinate appointments, responding to routine correspondence appropriately, Maintain stock of business cards for the team members, Organize and coordinate important meetings and conferences, functions, etc, Any other work assigned by team members, Inform admin/ housekeeping/ pantry/ reception etc
- About late meetings or on a holiday
Sr.Executive-IT Administration(PA To GM)
DTDC Courier and Cargo Ltd
Bangalore
08.2012 - 07.2015
- Manage calendar of the General Manager, Assisting in his daily routine, coordinating with the Senior Management, Arranging Meetings, Planning and scheduling meetings and appointments, Upkeep of Appointments, Travel Arrangement (Domestic/International), Drafting letters / Emails, Preparing presentation Preparing reports in Excel(make necessary reservations of meeting rooms incase meetings are in office), Coordinate to fix meetings as per instructions from HOD, Managing projects and conducting research, Email management, Claims reimbursement management, Expenses reimbursements Management(whole team), General filing of important documents/ reports/ approvals/ cheque copies/ bills etc
- For records as per requirement, Provide telephone coverage – answer executive phones, take accurate messages, know executive’s whereabouts at all times, handle urgent calls with appropriate judgment, Making of Purchase requests, Purchase Orders for all the zones of Company in SAP, Assistance in making reports of entire purchase process and filling accordingly, Coordination between the branch offices and the head office in regards to the purchases and other details, Handling entire purchase process including vendor management, Preparation of payment release notes and so on in SAP, Handling ID creation and password reset, Working on recruitment for Outsourcing of candidates and also direct role candidates for IT team, Other admin and finance related tasks.
Business Coordinator (Secretary to Chief Operating Officer)
AOJ Media Pvt Ltd
Bangalore
01.2011 - 05.2012
- Manage logistics of marketing staff travel such as hotel, transport and vehicle booking, Secretarial Assistance to the COO of the company, Email management, Assisting in COO's daily routine, Calendar Management, Travel Management, Making of reports such as daily reports, Weekly reports and Monthly reports for all the zones of marketing executives, Assistance in Aoj Expo such as calling clients, interaction about the stall rates and so on, Coordination between the branch office and the head office in regards to the subscription and other details, Handling front office and petty cash, Other admin and finance related tasks.
Admin Associate(Secretary to the Project Director)
Karnataka Health Promotion Trust
Bangalore
03.2008 - 01.2011
- Secretarial Duties, Handle complete travel arrangements (both domestic and international) in terms of forex, visa, tickets, hotel/guest house arrangements, transportation, timely settlement of travel expenses etc, Maintain diaries/calendars, schedule and coordinate appointments, responding to routine correspondence appropriately, Email Management, General Administration, Manage logistics of staff and fieldworker travel such as hotel, transport and vehicle booking, Manage logistics of meetings, workshops and trainings, Assist with recruitment of field teams for surveys, Finance-related tasks, Liaise with finance/ admin departments for travel and other settlements, Manage financial payments for fieldworkers during surveys, Prepare work orders, purchase orders, process bills and liaise with accounts office, Research-related tasks, Manage data entry for studies as required, Help in preparation of text, tables and graphics for study reports, Maintain project filing system, project books and CDs, Manage data and system back-ups, Other, Handling petty cash account and purchases, Stationary purchases and distribution, Coordinating with the branch offices in liaise with the arrangements, Housekeeping and vehicle arrangements.
CSR/CSA
I2I Telesource Pvt Ltd/Sparsh Bpo
Bangalore
06.2007 - 03.2008
- Making calls and interaction with the clients, Demonstration of the product, Generating leads and preparation of the reports, Coordinating with the team heads and operational units, Product clarifications and team work, Documentation of the leads generated by the team members.
Education
MBA - Business Management
Karnataka State Open University
Bangalore, Karnataka 07.2019 - Current
BBA - Business Administration
Tamil Nadu Open University
Bangalore, Karnataka 07.2009 - 08.2012
Some College (No Degree) - Secretarial/ Commercial Practice
GiridharRamNarayan Institute of Commercial Practic
Bangalore, Karnataka 07.2004 - 06.2007
SSLC -
PVP Girls High School
Bangalore, Karnataka 06.2001 - 04.2004
Skills
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Accomplishments
- Completed call centre training
- Completed office automation and soft skills training under the supervision of RVTI a central govt unit
- Completed junior grade and senior grade typewriting {speed 45wpm}
- Completed junior and senior grade shorthand {speed 120wpm}
Disclaimer
I hereby declare that the above-mentioned information is correct to the best of my knowledge and promise to submit all the original documents at the time of interview.
Timeline
MBA - Business Management
Karnataka State Open University
07.2019 - Current
Assistant Manager(IT FIN OPS)
DTDC Express Limited
08.2017 - Current
Team Secretary
Cyril Amarchand Mangaldas
07.2015 - 07.2016
Sr.Executive-IT Administration(PA To GM)
DTDC Courier and Cargo Ltd
08.2012 - 07.2015
Business Coordinator (Secretary to Chief Operating Officer)
AOJ Media Pvt Ltd
01.2011 - 05.2012
BBA - Business Administration
Tamil Nadu Open University
07.2009 - 08.2012
Admin Associate(Secretary to the Project Director)
Karnataka Health Promotion Trust
03.2008 - 01.2011
CSR/CSA
I2I Telesource Pvt Ltd/Sparsh Bpo
06.2007 - 03.2008
Some College (No Degree) - Secretarial/ Commercial Practice
GiridharRamNarayan Institute of Commercial Practic
07.2004 - 06.2007
SSLC -
PVP Girls High School
06.2001 - 04.2004
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