Summary
Overview
Work History
Skills
Educationtechnicaldetails
Summary
Personal Information
Languages
Timeline
Generic
Sarah Sandeep

Sarah Sandeep

Secunderabad

Summary

  • Executive Assistant:
  • Maintains a close and highly responsive relationship to the day to day activities.
  • Managing and organising active calendar meetings on a day-to-day basis proactively for global leaders/Leadership Team.
  • Participates in local leadership meetings and supports with agenda, circulating MOM and doing follow-ups with stakeholders on all the actions deliverables.
  • Serves as a liaison with organisers of events and takes of of the travel logistics/transportation/processing of visa documents and coordination for insurance and forex etc.
  • Organising logistics for town hall/team events/team outings.
  • Submitting expense claims /reimbursements in Concur.
  • Creating purchase orders/GR's/Invoicing/Liaoning with finance on payments (Eshop/Ariba)
  • Updating onboarding/offboarding in Workday tool for associates and closing the no dues.
  • Creating /Updating of distribution lists for generic mail id's.
  • Coordinating for interviews/screening/interviews in office.
  • Procurement of office material for training/events.
  • Raising tickets for stationery for the team and updating the tracker.
  • Reserving conference rooms for the leadership team.
  • Preparing documentations/presentations as per need.
  • Prioritise and completes support requests in timely manner (ie,IT/Facilities etc)
  • Updating of associates master data/processing of no dues /onboarding formalities.
  • Updating of Organogram as per requirement.
  • Vendor Management coordination , contract renewals for the external staff.

Overview

2
2
years of professional experience

Work History

Executive Assistant/Office Manager to Chairman

Shyam Arihant Group
Secunderabad
05.2021 - 12.2022
  • Maintained an up-to-date calendar of appointments, meetings, events, and conferences, ensuring all deadlines were met.
  • Drafted letters on behalf of the Chairman addressing various topics such as invitations or thank you notes.
  • Prepared agendas for meetings with internal staff members and external stakeholders.
  • Created expense reports for reimbursement of expenses incurred by the Chairman during business trips.
  • Coordinated travel arrangements for the Chairman including flights, accommodation, transportation, and itineraries.
  • Compiled data from various sources into meaningful reports that can be used by senior management.
  • Provided general office support such as answering phones, responding to emails, ordering supplies.
  • Developed and maintained filing systems for the Chairman's documents, correspondence, and other materials.
  • Set up meeting and event logistics for senior management and updated calendars.
  • Managed and tracked expenses to meet company budget requirements.
  • Managed daily invoices, reports and proposals.
  • Conducted research and collected and analyzed data to prepare reports and documents.
  • Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.
  • Compiled meeting agendas and supportive materials ahead of meetings.
  • Took detailed notes in meetings and disseminated information afterward.
  • Oversaw inventory control processes ensuring availability of supplies at all times.

Skills

  • Executive Assistant
  • Administration
  • Facility Management
  • Strong communicator
  • Relationship building
  • Calendar management
  • Meeting organization
  • Event coordination
  • Travel logistics
  • Visa processing
  • Insurance coordination
  • Forex coordination
  • Logistics coordination
  • Expense claims/reimbursements
  • Purchase orders/GR's/Invoicing
  • Liaoning with finance
  • Onboarding/offboarding in Workday
  • Distribution list management
  • Interview coordination
  • Procurement of office material
  • Stationery management
  • Conference room reservation
  • Documentation/presentation preparation
  • IT/Facilities support
  • Associates master data management
  • Organogram updating
  • Vendor management coordination
  • Contract renewals
  • Workflow management
  • Cost reduction
  • Reporting procedures
  • Systems and procedures development
  • Record keeping
  • Office layout
  • Budgetary requirements
  • Personnel requirements
  • Space allocation
  • Asset management
  • Leave and WFH record management
  • Employee engagement activities
  • Problem resolution
  • IT assets management
  • AMC administration
  • Stationery and office equipment management
  • Housekeeping supervision
  • Procurement management
  • Vendor networking
  • Administrative policy and procedure development
  • Equipment maintenance
  • Information provision
  • Project scheduling and assignment
  • Staff development
  • Client coordination
  • Purchase order and work order preparation
  • Vendor registration and evaluation
  • New joiner orientation
  • Fire drill coordination
  • Client visit coordination
  • Data and information provision for audits
  • Monthly report preparation
  • Conference/training room reservations
  • Vendor management and event coordination
  • Clubhouse maintenance
  • Communication management
  • Utility bill and occupant payment management
  • Transportation management
  • Housekeeping management
  • Security management
  • Pest control management
  • Landscaping management
  • Workspace allocation management
  • MS Office proficiency
  • Excel proficiency
  • PowerPoint proficiency
  • SharePoint proficiency
  • Ariba proficiency
  • Concur proficiency

Educationtechnicaldetails

Bachelors in BSC(Tourism and Hospitality Management), Madurai Kamaraj University, Proficient in MS Office / Excel/ PowerPoint/SharePoint/Ariba/Concur and other tools

Summary

Maintains a close and highly responsive relationship to the day to day activities., Managing and organising active calendar meetings on a day-to-day basis proactively for global leaders/Leadership Team., Participates in local leadership meetings and supports with agenda, circulating MOM and doing follow-ups with stakeholders on all the actions deliverables., Serves as a liaison with organisers of events and takes of of the travel logistics/transportation/processing of visa documents and coordination for insurance and forex etc., Organising logistics for town hall/team events/team outings., Submitting expense claims /reimbursements in Concur., Creating purchase orders/GR's/Invoicing/Liaoning with finance on payments (Eshop/Ariba), Updating onboarding/offboarding in Workday tool for associates and closing the no dues., Creating /Updating of distribution lists for generic mail id's., Coordinating for interviews/screening/interviews in office., Procurement of office material for training/events., Raising tickets for stationery for the team and updating the tracker., Reserving conference rooms for the leadership team., Preparing documentations/presentations as per need., Prioritise and completes support requests in timely manner (ie,IT/Facilities etc), Updating of associates master data/processing of no dues /onboarding formalities., Updating of Organogram as per requirement., Vendor Management coordination , contract renewals for the external staff., Maintain workflow by studying methods, implementing cost reductions and developing reporting procedures., Creates and revises systems and procedures by analysing operating practices, record keeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes., Allocated space for the employees and making assets like Desktop, Laptop, Mobiles, Desk Phone, Visiting Card & ID card arrangements., Maintained leave & WFH (work from home) record with email verification & biometrics check., Supervised employee engagement activities, event management, birthday celebrations., Got documents signed for invention assignment, separation & release agreement at the time of employee Joining & leaving the organisation., Resolves administrative problems by coordinating preparation of reports, analysing data, and identifying solutions., Maintained all IT assets record, updating it as per the floor map & allocating it to the employees., Administered AMC (Annual Maintenance Contract) for the UPS, air conditioners, domain renewal, computer-hardware, printers, pest control, biometrics, visitor software, fire existing wishers, water purifiers and so on., Prepared and maintained records for the stationery, housekeeping, IT stock availability & requirement., Supervised housekeeping work; verifying & maintaining cleaning, & building maintenance records., Managed the procurement of materials, stationery & office equipment; ensuring correct forecasting of supplies to maintain optimum inventory and developing & maintaining cordial relations with vendor base to get competitive rate., Identified & networked with cost-effective & reliable vendors for purchase of requisite materials at reasonable price., Participated in the development, implementation, evaluation and modification of administrative policies & procedures to optimise resource & capacity utilisation across various functions., Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques., Provide information by answering questions and requests., Completes operational requirements by scheduling and assigning administrative projects; expediting work results., Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities., Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies., Contributes to team effort by accomplishing related results as needed., Other duties include coordination with clients, hotel bookings and transportation etc., Preparing purchase orders and work orders., Maintain vendor details forms like vendor registration, feedback and vendor evolution., Taking care of New joined orientation., Conducting fire drills on half yearly basis., Taking care of Client visits., Provide needed data and information for both Internal and external audits., Preparing monthly reports., Reservations of conference / training rooms., Vendor management & Event Coordination., Club house maintenance., Communication., Procurement., Utility bills & occupant payments., Vendor payments., Transportation management & Housekeeping., Security., Pest control., Landscaping., Workspace Allocation.

Personal Information

  • Date of Birth: 03/19/80
  • Marital Status: Married

Languages

  • English
  • Hindi
  • Marathi
  • Telugu

Timeline

Executive Assistant/Office Manager to Chairman

Shyam Arihant Group
05.2021 - 12.2022

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Sarah Sandeep