SARANYA KARTHIK

Resourceful Human Resources offers employee relations and business management expertise paired with first-rate communication and problem-solving abilities. Strategic and well-rounded professional seasoned in managing and overseeing various aspects of HR. Commended for building trusting relationships within organization to support business needs.

• OmniComm eClinical Solutions Pvt Ltd (Anju Software Lifesciences Pvt Ltd), HR Admin & Office Manager, 09/2018, Present, HR Operations, Handled a team of 4 members from APAC and US, Working with onboarding documents, Working on Leave Management with the help of ADP tool, Preparation of offer letter & Appointment letters, Experience, Promotion, Relieving letter, Confirmation & Increment letters, Working with Payroll team for salary payout, Worked for Vendor Management, Maintaining FNF, PF MIS for exited employees, Maintained Compliance HR Register, Working with third party for background verifications etc., Grievances Handling and Policy Implementation, Solving day to day queries across India independently related to attendance, salary, Leaves, PF, Insurance Benefits on timely and effectively, Responsible for preparing Salary structures at all level positions as per Grades & Structures, Formulation and implementation of various HR policies across the company, Onboarding & Offboarding process, Taking care of Onboarding process for the new hires, Verification of necessary documents at the time of joining (Experience, Relieving Letters, Pay slips, Academic Certificates, & Photo ID Proof etc.), Taking care of exit formalities etc.
• Algorithm Informatics Pvt Ltd, Executive Management & Assistant, 02/2015, 08/2018, Experience in performing progressively responsible administrative duties for CEO in a fast-paced environment, Experience must include responsibility for drafting correspondence, presentations, minutes, assembling agenda books, making travel arrangements using online resources and apps, preparing detailed itineraries, etc. to support with frequent travel and meeting commitments, Handle information and manage documents including storage, circulation, etc pertaining to CEOs office, To opt for and suggest cost effective solutions keeping in mind quality & speed of work, Receive and screen telephone calls, emails, letters, and visitors, answer routine questions and furnish information as necessary, Monitor creditors ageing and ensure payments are made on a monthly basis, Monitor and ensure the payments are made for valid agreements, Ensure support extended to external and internal auditors during audits with necessary documents to carry out their work effectively
• Algorithm Informatics Pvt Ltd, HR Generalist and Office Co-ordinator, 02/2015, 12/2016, Handling Recruitment, conducting interviews and issuing offer Letters, Induction and joining formalities, Payroll, Maintenance of records of Attendance and leave, Handling of employee relations and grievances, Drafting correspondence Letters, Maintaining company documents, Co-ordinate the travel, monitor emails, answering incoming calls and meeting arrangements, Handle daily administrative tasks for V.P as well as provide support for V.P’s external involvement, Booked hotels and flights for VP and executives, Prepared Cheques & Invoices, Payment Released, Correspond for incoming requisitions forms in a timely manner, Prepared monthly report in XLS, Made travel arrangements for staff, Produced all accounts receivable invoices for appraisals and court appearances, Voucher reimbursement, General office duties such as printing, faxing, large volume filing and data entry, Maintained Employee register book, Maintained Employee Database in Excel Sheet, Joining Formalities, Prepared Offer letter, revision letter, Professional Tax filling, TDS filling
• Evolv Clothing Company Pvt Ltd, Administrative Executive/Secretary, 01/2013, 01/2015, 2 years of experience in air ticketing, Visa, Travel Insurance, Forex, Supervising general day to day administrative operations, Equipment & Facilities Maintenance, Vendor Identification & Management, to manage and co-ordinate the entire admin activities, Attentively transcribe dictations, Correspond for incoming requisitions forms in a timely manner, Assisted other department directors as time permitted, Prepared monthly report in XLS, Made travel arrangements for staff, Organized and maintained report files and cross reference card files, Produced all accounts receivable invoices for appraisals and court appearances, Voucher reimbursement, General office duties such as printing, faxing, large volume filing and data entry, Co-ordinate the travel, monitor emails, answering incoming calls and meeting arrangements, Handle daily administrative tasks for V.P as well as provide support for V.P’s external involvement, Booked hotels and flights for VP and executives, Helped accounts department with cheques and invoices, Prepared requisitions for contracting and maintenance work, Maintained Office drivers, Securities and housekeeping records, Arranged Birthday Greeting card & cakes for all staff, Maintained Employee register book, Visitor Management, Prepare invite letters or necessary travel documents for the visitors, Arrange airport and office transport for the visitors, Conference rooms reservation and organize meetings, Organize various workshops/trainings ensure the necessary logistics, Calendar Management, Manage calendar for VP’s and keeps track of the calendar schedules, Sending meeting invites , accept invites and manage conflicts based on priority, Act as a liaison with other Departments/outside agencies, including high-level staff such as VP, Executives, Managers and staff, Handle confidential and information and explain policies, Resource Management /Vendor Management, Create Purchase orders for all the partner resources on quarterly basis, Monthly PO accruals to be done and maintain tracker and send it to Finance, Coordinate with vendor /procurement team for resources rate and category details, PO details to be sent to the vendors and finance quarterly basis, On boarding, Badge ID creation, issuing access/ID cards, floor access ,seating, and System arrangement, Induction sessions for new hires, Ensure resource fill up their timesheets, track the hrs worked for the billing purpose, Off boarding, Clearance, Terminating the badge in HR records, closing PO's, 'NO Due' authorization to be sent to vendor, Logistics, Order & issue stationery, Ordering laptops, SIM Cards, phones, any hardware stuffs...etc, Prepare and submit expense reports on a monthly basis to Finance, Vendor payment requests and route them to finance and necessary follow ups, Blocking Conf rooms for the meetings, Arrange late night cabs /food and ensure pantry /weekend work, Ensure Conf room facilities chairs /phones/projector are maintained properly and conduct weekly audit and report issues to respective teams, Maintain intercom and group mailing list
• Changepond Technologies Pvt Ltd, Admin Executive, 05/2007, 01/2011, 3.8 years of experience in air ticketing (both International & Domestic), Visas, supervising general day to day administrative operations, Equipment & Facilities Maintenance, Vendor Identification & Management, to manage and co-ordinate the entire admin activities, Provide advice to all staff regarding Travel policy and procedure, Coordinate with project managers and HR when clarifying travel details, Conduct research on various airline, hotel and car rental rates in commonly visited cities where the company has offices and secures the most cost effective deals, Accredited the travel agencies with the best cost effective deals for individual and group travel, Provide the travel itinerary and costing to immediate superiors of staff traveling, Update HR databases on employee travels, Facilitate and expedite the issuance of passports and travel documents to employees traveling for the first time, Pay all travel and visa fees on behalf of the employee charged to project, Remind returning employees to complete travel expense reports, Determine from Program schedules travel requirements for all staff teaching offshore, Book all travel and accommodation and approved work related special requests, Prepare package of travel information for staff prior to travel (including insurance, location maps, contact details etc), Liaison with academic staff living offshore regarding special travel requirements, Troubleshooting: follow up with travel provider regarding customer feedback, Process travel insurance claims, Arrange Forex for the traveler (USD,GBP,EURO, CHF, AUS etc), Process Travel invoices and submitted to accounts

• Date of Birth: 03/11/1987
• Gender: Female
• Nationality: Indian
• Marital Status: Married

• English
• Tamil
• Hindi

I hereby confirm that all the details furnished above are true to the best of my knowledge and consciousness.

• CHRMP - HR Analytics
• Udemy - Completed Certification course in Human Resources Management