SAUBHIK CHATTOPADHYAY

Current Organization:-

DURATUF PRODUCTS PRIVATE LIMITED, KOLKATA

Career Path

April2015 to March2018 - Sr. Manager-Finance & Administration.

April2018 onwards - Head - Finance & Accounts.

Since April2015 to March2018, I was working as SR MANAGER-FINANCE & ADMIN. in DURATUF PRODUKT which products are Razors (Disposable, safety) & Blades, Rubber, Plastic, Electrical, Mechanical, Asbestos Products, S .S Items etc.

After that Company has change from Proprietorship to Private Limited Company and I have got promotion and transferred to Same Group of Company to “DURATUF PRODUCTS PRIVATE LIMITED “,KOLKATA from 1st April2018 onwards as “HEAD - FINANCE & ACCOUNTS”.

Here I am using now ZOHO Software Package and for that we have taken "ZOHO ONE LOGIN "which included ZOHO BOOKS for Accounting Purpose and ZOHO PEOPLE & ZOHO PAYROLL for HR Accounting and ZOHO CRM for Sales , ZOHO CLIQ for Internal Chats, ZOHO PROJECTS for making my Work Plan for the Financial Year and ZOHO Mail & ZOHO Desk for mail purpose.

My major job responsibilities are given below:-

In this Company I am looking after Accounts & Financial management. I am here responsible for ensuring proper accounting entries into the software, handling of e-mails, banking activities etc. In addition to I am also make reports regarding financial matters. I am also responsible for payment follow-ups and handling cases related to goods & service tax, professional tax & other statutory liabilities etc. I am responsible for handling the Branch Management. As I am also the Signing Authority of our all Bank Accounts, so I am also responsible for issuing Cheque to Vendors or Directors when it requires. Apart from that I have own Online User Id for doing online Banking work for fund transfer and online vendor payments and Tax Payments like TDS , GST , PF ESIC, PTAX etc. I am also doing GST Return of the Company and TDS Return. Also I am doing Export Deal Booking through FEXONLINE when export Remittance received from Export Customers.

The Role:

• Managing day-to-day operations within 03 persons finance department for our organization and comply with relevant rules & regulations with respect to Direct and Indirect taxation and Statutory Accounting and Audit.
• Preparing Annual and Monthly Budget and Analyzing financial statements against forecasts to prepare high-level variance analysis.
• Looking after after Fund Management of the Company and daily doing Banking work through online Banking and makes plans for Reserve Fund of the Company .Also doing Export Deal Booking against Advance Remittance through FEXONLINE.
• Making of Weekly MIS Financial Summary to find out Working Capital of Company.
• Looking after Company's Debtors and Creditors Management.
• Looking after Company's Statutory matters like GST, TDS , Income Tax , PF , ESIC, Professional Tax and Advance Income Tax etc.
• Looking after Company’s Loan and Investment related matter and doing all arrangement of documents after followup with Banks and other Finance Company
• Looking after Export procedure of the Company by checking and doing approval of Commercial Invoices and Shipping Bills and B/L documents etc. Also checking of the Duty Drawback Amount, IGST Value or LUT Scheme etc.
• Looking after MEIS License and RODTEP Scheme License Sales Related Work and doing followup with the party and negotiate Selling Rate.
• Looking after CAPEXIL Export Monthly Return and done Export Return before due dates of every month.
• Looking after some time for new Vendor Development part of the Company and attend meeting with them and make various plan for that for smooth operation
• Looking after Company’s TRADE MARK related Work and do all documents arrangement of that and send to Consultant for do the work.
• Looking after day to day Branch Operation Activity of the company and guide accordingly.
• Lastly I can say that till now I am also looking after Company’s Administrative part , for that I am looking after Staffs Attendance, Pay Roll Generation, Salary disbursement, Tour Bills Settlement, Planning and controlling over the expenses of office maintenance and stationery and employee’s welfare related expenses and incentives.

PE ELECTRONICS LIMITED Company which Brand Licensee of Philips Televisions in India and Electrolux Retail Appliances in India .

Here I have used SAP 710 Accounting package and my major job responsibilities was given below:-

The Role:

. Looked after Day to Day all Accounts and Commercial Activities of Kolkata Branch.

. Handled efficiently day to day functions; comply with relevant rules & regulations with respect to Direct and Indirect taxation and Statutory Accounting and Audit.

. Made MIS Reports and send to Business Head, Zonal Business Head and other Top level Managers Weekly and Monthly basis.

. Made Monthly Expense and Scheme Provision Reports for our Branch and send to Sr. Manager-Finance and other top level management.

. Looked after Branch Collections and achieve the Target of Branch Collections.

. Done day to day Bank/ RTGS /NEFT entries into SAP.

. Looked after Customers Outstanding from Aging Reports and settled the Outstanding.

. Taken Active part of Weekly and Monthly Sales Closing Activity to Achieve the Sales Target.

. Looked after Day to day billing in SAP and done billing in SAP when required.

. Done day to day Purchase Bills entry into SAP and done GRIR Clearing.

. Done day to day Expense Vendors Bills entry into SAP.

. Done monthly basis Employee’s Tour and Mobile Reimbursement Bills Entry into SAP.

. Released all Vendors and Employees Claims Weekly Basis

. Calculated the Incentive Schemes monthly basis and issued Credit Note to Customers.

. Done RAN-Replacement Entries into SAP.

. Done Customers &Vendors Account Clearing process after each transaction in SAP.

. Looked after monthly Stock Audit and Materials Management.

. Looked after Defective Stock Liquidation Quarterly basis.

. Looked after Stock Branch Transfer In and out process.

. Looked after Sales Tax (VAT/CST/WAYBILL/C-FORM) related Work.

. Issued WAYBILL to parties after online generation for stock transferred or CST Purchased.

. Calculated of Monthly VAT & CST Payable and make payment of that on time.

. Looked after VAT/CST/ENTRY TAX Returned Work Quarterly Basis.

. Looked after Professional Tax Payment and Annual Returns work.

. Looked after staffs Attendance and other Administrative operations work also.

. Looked after BBND Reports and do SRN –Sales Return entries into SAP.

. Reconciled the Customer Ledgers and take Balance Confirmations from the Customers Monthly basis.

. Looked after New Dealer or Distributors opening and Closing Activity.

. Looked after Logistic activity and WH operations and Transportation Schedule daily.

Nov’2011 to Dec’2013 at AADHAAR RETAILING LIMITED – FUTURE GROUP COMPANY AS “ASSISTANT MANAGER-FINANCE” GUJARAT.

This is the first store of cash and carry for Future Group which is in the name of AADHAR WHOLESALE.

As “Assistant Manager-Finance”, I have looked after all Finance Activity of Gujarat all Aadhaar Stores and Reporting to top level management of the company only

Here I was used SAP-ECC6 Accounting package and my major job responsibilities were given below:-

The Role:

. Handled efficiently day to day functions; comply with relevant rules & regulations with respect to Direct and Indirect taxation and Statutory Accounting and Audit.

. Taken a lead role in statutory Audits and preparation of statutory financial statements and ensuring the smooth Audit thereof.

. Made monthly MIS Reports and send to Sr. Manager-Finance and other top level management.

. Made Monthly Provision Reports for State and send to Sr. Manager-Finance and other top level management.

. Made monthly State P&L and send to Sr. Manager-Finance and other top level management.

. Looked after Fund Management and doing fund transfer to HO as per requirement through RTGS /FDS/ NEFT from Bank.

. As Authorized Signatory of the Company signed on all cheques / official documents.

. Payment of monthly TDS within the due date and filing of quarterly TDS return.

. Looked after Vendors Payments and released cheques as per outstanding.

. Review of payables and supervision of reconciliation of supplier accounts.

. Looked after all type of Sales Accounting like Franchisee Sales, SRO Sales, Horeka Sales, CNC Store Sales and Wholesale Sales and Institutional Sales.

. Looked after Sales Return and make Credit Note for the same.

. Looked after Cash Management-Sales Cash and Petty Cash banking and disbursement.

. Looked after all stores Agreement and License related work.

. Made Daily Sales Reports (Article wise and Day wise) for all type of sales for all stores.

. Review of Receivable A/c and Supervision of Reconciliation of Sales vs. Collection (cash/credit card) A/c

. Looked after Reconciliation between the Stocks vs. GRN vs. MIRO Reports.

. Looked after Manual Sales bills pending status and update that into REM billing system.

. Looked after other operational reports for other operational activity of stores like electricity consumption reports, generator oil consumption reports, staffs attendance, store footfall, store opening and closing Roster etc.

. Managed warehouse process to avoid stock variances while receiving.

. Looked after Route wise Transportation schedule and Distribution management daily basis.

. Looked after Local Cash Purchased Accounting and Purchased Return.

. Attended the Top Management Meeting on every Saturday which held between Companies’ CEO/ CFO/ Gujarat State Head and other topmost dignitaries.

. Taken our Finance Department Meeting every Monday morning.

Spencer’s Retail Limited & Music World Retail Limited is the retail division of the RPG Enterprises having its largest Super Market Chain in India. Music World is the retail Music Division of Spencer’s Retail.

Career Path

Feb’07-Mar’08 Commercial Officer

Apr’08-Oct’11 Assistant Manager-Commercial

The Role:

Handled

.Cash ( Imprest Cash / Float Cash) for all over India.

· Fixed Assets of all over India (Fixed Assets Register maintaining after Capitalization of Assets.

· CAPEX Fund Management & Vendors Payment.

· CAPEX Vendors Settlement Accounts.

· Stores, Warehouse and Back Office Insurance for all regions.

· Security Deposit Payment for all Property.

· Alliance Income Accounts of the Company (Raising Invoice and Payment Received.

· Tour & Travel Advance Accounts of the Employee.

· Service Tax of the company with the help of consultant.

· Franchisee Overriding Commission Invoice for all over India.

· Unplugged Debtors Outstanding.

.Prepared working capital report monthly basis.

. Prepared various schedules for Audit & Finalization of Accounts on Half Yearly basis and Financial Year end.

. Solved various queries of our Auditors (Lodha & Co.) satisfactorily.

. Helped Sr.Manager, Manager for finalization of books of accounts.

. Prepared various statutory statements (PF/ ESIC/ PROFESSIONAL TAX/ VAT/ SERVICE TAX) for Tax Audit.

• Updated general ledger of accounts with current, accurate and industry-compliant data to meet all internal and external audit requirements.
• Assisted cashiers with processing customer payments and documenting orders.
• Managed all accounting needs and account updates for operations.
• Managed payroll operations for team of 100 employees.
• Checked expenses against budget controls, entered figures and reconciled business accounts to address discrepancies.
• Reduced financial discrepancies, effectively reconciling bank accounts and organizing information into accounting software.
• Reconciled accounts, managed audits and updated financial records with remarkable accuracy.

• Prepared and mailed invoices to customers, processed payments, and documented account updates.
• Prepared itemized statements, bills, or invoices and recorded amounts due for items purchased or services rendered.
• Checked general ledger entries to increase accuracy, prevent significant errors and identify adjustments.
• Verified items billed against items ordered and reconciled differences through follow-up with vendor.
• Maintained accurate and complete documentation to facilitate accounting and filing functions.

• Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
• Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
• Used accounting software to prepare weekly and monthly financial reports.
• Processed credit card payments and reconciled credit card statements for accuracy in accounting process.
• Maintained clean and organized files by keeping accounts payable records up-to-date.

• Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
• Organized data into multiple spreadsheets to streamline data.
• Prepared and mailed invoices to customers, processed payments, and documented account updates.
• Communicated regularly with customers regarding account questions and issues.
• Maintained clean and organized files by keeping accounts payable records up-to-date.
• Prepared itemized statements, bills, or invoices and recorded amounts due for items purchased or services rendered.
• Communicated and resolved disputes with clients regarding outstanding invoices, payments and adjustments.