Hi, I’m
SAURABH KALE
Bangalore
There’s no shortage of remarkable ideas, what’s missing is the will to execute them.
Seth Godin
Summary
Result-oriented professional with over 16 years of experience in Administration, Facilities, Corporate Real Estate, Projects, Warehouse Management, Loss Prevention, and Government Relations. Proven track record of contributing to the overall success of organizations. Skilled in leading and managing large teams across multiple geographies. Committed to achieving the ultimate goals of the organization.
Overview
18
years of professional experience
Work History
Dealshare, Merabo Labs Pvt. Ltd
Head Admin, Facilities & Projects
02.2022 - Current
Job overview
- PAN India profile with 10+ regional offices, headquarters in Bangalore, 90+warehouses, and spokes.
- Centralized systems and processes for enhanced efficiency, created an effective environment.
- Systemized processes, established Department vertical, drafted policies & escalation matrices.
- Implemented cost-saving measures
- Managing the Travel & Accommodation team, Established corporate tie-ups with hotels and airlines
- Prepared proposals and presentations for the leadership team, both internal and external audiences.
- Managed Real Estate, including creating new offices and overseeing strategic real estate initiatives such as expansions, optimizations, and re-designing.
- Provided support and managed all aspects, details, and delivery of projects, including interior design, space forecasting, the RFP process, and vendor/partner management.
- Conducted seats/occupancy study and analysis for effective space management.
- Managed contracts with suppliers and vendor partners.
- Consistently delivered workplace services and solutions in dynamic and demanding environments, contributing directly to the company's profitability.
- Established contract-specific improvement strategies to promote efficiency, energy reduction, and best practices.
- Ran, tracked, and supervised the KPIs and SLAs of vendor partners.
- Ensured excellence in soft services, including housekeeping SOP, security L&D, and EHS awareness.
- Ensured compliance with legal and S&E (Safety and Environment) Act requirements.
- Oversaw the maintenance of engineering services such as UPS, AHU, FAS, DG, and lifts.
- Planned and executed corporate events and meetings.
- Received accolades from the Group Level for providing effective, efficient, and quick solutions during the COVID crisis for PAN India offices, implementing new normal practices and emergency support services.
- Directed vendors, facilities staff, and service providers to create an efficient and non-disruptive work environment.
- Maintained the physical condition of facilities to achieve a safe, clean, and functional environment using available resources and personnel.
- Assisted Facilities Manager in project implementation, materials procurement, contract preparation, and scheduling.
- Developed and managed budgets for facilities, ensuring adherence to cost restraints.
- Prepared action plans and established procedures for various emergency situations.
- Prepared reports and schedules in a regular manner.
Zomato Limited
Manager Workplace & Facilities
05.2019 - 02.2022
Job overview
- Handling South India profile with regional offices, Warehouses & South HQ
- Strategic Initiatives, handling matters relating to - mechanical, electrical, EHS, security
- Drafted & Executed NEW policies – Workplace and Facilities Policy, Fire Safety Policy,
- General Administration, Facility services policy, Natural disaster, EHS
- Contracts Management - Suppliers/Vendor Partners
- Strategic Real Estate Initiatives - Expansions, Optimizations, Re-designing
- Assured consistently delivering workplace services and solutions in dynamic and demanding environments, while directly contributing to company’s profitability
- Establish contract specific continuous improvement strategies which promote efficiency, energy reduction and best practices
- Running, Tracking & Supervision of KPIs & SLAs of the vendor partners
- Support and manage, as required, all aspects, details and delivery of Regional Projects including interior projects, space forecasting, RFP process, management of vendors/partners, resolving issues for the specific region/location
- Soft Services Excellence - Housekeeping SOP, Security L&D , EHS Awareness
- Legal Compliance/S&E Act Compliance Adherence
- Maintenance of Engineering Services - UPS/AC’s/FAS/DG/LIFTs
- Corporate Events, Meetings- In Charge - Planning & Execution
- Accolades received from Group Level for effective, efficient & quick solutions during
- COVID Crisis for PAN India Offices in terms of the NEW NORMAL Practices, Emergency
- Support services
- Independently Planned/ Supervised & Executed entire interior/civil/procurement of the
- Bangalore Headquarter office from Bare Shell to a finished ‘ready to move in’ office.
- Visited sites periodically to view service levels and adherence to global service standards.
- Monitored staff performance by actively engaging in and observing day-to-day activities.
- Reviewed financial reports to identify potential issues, cost saving opportunities and significant departures from budget.
- Oversaw preventive maintenance planning and execution.
- Produced fortnightly reports to analyze job performance against team goals.
MakeMyTrip Pvt. Ltd
Deputy Manager of Administration & Facilities
06.2016 - 05.2019
Job overview
- In-charge for the Bangalore Tech office & BD office
- Complete execution of Tech office 40k Sq.ft
- Business Development Office 10k Sq.ft
- From Bare Shell to ‘ready to move in’ office in target time
- Executed/supervised all work activities of Civil/Interior/ Furnishing
- Co-ordinated major events like THM for 3.5k people, R&R, Hackathon, office inauguration
- Real Estate - expansion for office/ Re design
- Support/ Management/ Execution for the merger of MakeMyTrip – Goibibo & Redbus
- Vacating offices/ Sale of inventory/ employee merger/ facility expansion/ Employee sentiments/ fusion of employees
- Strategic initiatives of Guest house facility ensuring huge savings
- Collaborated with HR team to promote employee engagement for a Happy workplace initiative
- Workplace management/ electrical, health, safety, environmental, security / Real Estate/
- F&B/ Billing/ Contracts/ Budgets/ Liason/ Legal Compliances/ Transportation/ Soft services/ assisting HR/ Accommodations/ Maintenance of Engineering Services/ Space
Indus International School
Manager Administration
02.2012 - 06.2016
Job overview
- IB School with more than 20 nationality students
- Administration & facilities of forty acre campus with world class amenities and almost 300
- Resident Boarders
- Handling entire logistics, Parents Students relationship/ correspondence
- Maintaining teacher's directory
- Events, facilities & Operational Management, Co-ordination with all departments, Quality checks, internal audits, Inventory management, Food services, Vendors management, HR and legal issues, certification of bills, budgeting etc
- Initiated/ planned/ executed construction of one academic block 40k sq.ft
- Two hostel blocks, Horse riding school
Nandan Buildcon Pvt. Ltd
Senior Engineer (Project In-Charge)
01.2010 - 07.2011
Job overview
- In-charge for the construction of three residential projects
- Complete task of Manpower handling, Vendor management, Execution & completion
- Proved successful working within tight deadlines and fast-paced atmosphere.
- Used critical thinking to break down problems, evaluate solutions and make decisions.
Shivalaya Properties
Senior Engineer
06.2007 - 10.2009
Job overview
- Complete survey and setup of site for 22 storied 4 towers, one 13 storied tower & 41 bungalows of township
- Setting up on-site RMC Plant and Construction Laboratory
- Executing complete work of one high rise tower 24 storied
- Apex Careers
- Facilities management of entire workplace
- Marketing various courses, Advertisements, Newspaper promotions, Hoardings
- Student counselling, events management for the organization, Correspondence with dignitaries and clients
Apex Careers
Executive Administration and Marketing
08.2005 - 05.2007
Job overview
- Facilities management of entire workplace
- Marketing various courses, Advertisements, Newspaper promotions, Hoardings.
- Student counseling, events management for the organization, Correspondence with dignitaries and clients.
Education
Tilak Maharashtra VidyapeethPune, India
BBA from Marketing
05.2009
Sou. Venutai Chavan PolytechnicPune, India
Diploma Engineering from Civil Engineering
07.2007
Skills
- Infrastructure Projects, Special Projects
- Administration & Facilities
- Warehouse management, Loss prevention
- Corporate Real Estate
- Budgetary Control
- Transportation, Operations
- Risks Management, Fire Safety, EHS Engagement
- Events Management, Change Management
- Sourcing - Supply Chain/ Courier/ Mails
- Quality Management - Audits, Standardization
- Compliance, Sustainability
- Construction Management
Accomplishments
- Successfully created new office spaces with fitouts for prominent organizations such as MakeMyTrip, Zomato, and Dealshare.
- Managed large-scale events for MakeMyTrip and Indus International School.
- Completed projects including Equestrian Club, School Blocks, Pre-Schools, and Hostel Blocks for Indus International School.
- Led the construction of multiple residential projects and oversaw the establishment of concrete labs and batching plants.
- Implemented cost-saving initiatives across all organizations, resulting in significant savings. Achieved INR 2 Cr savings for my vertical in one year at my current organization.
- Introduced and implemented EHS (Environmental, Health, and Safety) and sustainability practices
Certification
- Certification in AutoCAD
- Perusing CFM certification by IFMA
Languages
English
Bilingual or Proficient (C2)
Marathi
Bilingual or Proficient (C2)
Hindi
Bilingual or Proficient (C2)
Availability
See my work availability
Not Available
Available
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Head Admin, Facilities & Projects
Dealshare, Merabo Labs Pvt. Ltd
02.2022 - Current
Manager Workplace & Facilities
Zomato Limited
05.2019 - 02.2022
Deputy Manager of Administration & Facilities
MakeMyTrip Pvt. Ltd
06.2016 - 05.2019
Manager Administration
Indus International School
02.2012 - 06.2016
Senior Engineer (Project In-Charge)
Nandan Buildcon Pvt. Ltd
01.2010 - 07.2011
Senior Engineer
Shivalaya Properties
06.2007 - 10.2009
Executive Administration and Marketing
Apex Careers
08.2005 - 05.2007
Tilak Maharashtra Vidyapeeth
BBA from Marketing
Sou. Venutai Chavan Polytechnic
Diploma Engineering from Civil Engineering
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