Savitha Nadesan

Handling daily correspondences and drafting letters on email, taking dictation, minutes of review meetings, maintaining outlook calendar and fixing appointments, travel arrangements, ticket booking, meeting arrangements, Video / conference call arrangements, business meetings arrangement in conference room, maintaining database of government institutes /organisations like FICCI, CII, IIT, IARI etc., handled event like World Water Day 2024 organised at Le Meridien, New Delhi.

Handling daily correspondences and drafting letters on email, taking dictation, minutes of review meetings, maintaining outlook calendar and fixing appointments, travel arrangements, ticket booking, and hotel bookings. PowerPoint presentation, investor meeting arrangements, Video / conference call arrangements, business meetings arrangement in conference room, maintaining investor database, helping accounts departments for updating travel-related bills of PI employees (outstation and corporate) during GST transition, database research on internet, Generation of PR/SES on SAP, other work as on requirement basis. Handled work of Joint MD from 2018 until Oct 2021, Event handling viz a viz Family Day, employees birthday celebrations, department events etc.

• Handled daily requirements of administration related to IT products Skype memberships, online software purchase. Booked international tickets on westjet and Canada airlines, arranged travel program, preparing a detailed travel itinerary necessary for the travel purpose etc. Handled hotel bookings, organized conference call meetings on GoToMeeting, Skype calls etc. Maintained client database on Salesforce and Lead squared software. Advertisement on Kijiji and Castanet. Updating tasks on Asana Software and time harvest.

Handled routine confidential correspondence independently, arranged travel program, prepared detailed travel itinerary and providing the files and paperwork necessary for the travel purpose. Handled hotel contracts, negotiation of room rates, Organized Conferences and board meetings, inter departmental functions viz-a-viz Family Day, Birthday, and Town Hall etc. Established and maintained confidential & specialized files & records. Managed calendar viz., blocking appointments, meetings, visits, reminders and schedules in Outlook / Lotus Notes. Raising SR, PO online on SAP for marketing activities. Organizing Events and get-togethers in coordination with agency and the internal team. Dealing with both internal and external visitors, including top-level executives and international guests. Facilitate communication and co- ordination between the Country Head and other Departmental Head. Maintained personal records viz., Policy premium, and Credit Card payments. Ensure timely payments to membership bodies for subscriptions & other expenses. Organized business lunch for Guest/s, Foreign Delegates and Business Associates. Provided efficient and effective administrative support to the department

Handled MIS for production related reports, administrative support to the department, Handled event and get together, Handled Purchase activities i.e., generation of Purchase Orders till payment process, Created and maintained files, databases, reports, spreadsheets, and personnel records. Prepared travel and expense reimbursements.

Created and maintained files, databases, reports, spreadsheets, and personnel records. Prepared and submitted travel and expense reimbursements, hotel and flight bookings, arranged meetings, taken minutes of meeting etc.

Also extended secretarial support to President’s office for calendar management, travel arrangements and other administrative activities like arranging conferences, dining, transfers etc.

Handled correspondences, created question papers, reports, HR coordination activity like maintain attendance reports, swiping report generation, leave records etc. Provided academic assistance to Regional Director, Dean and

Professors for Exam coordination activities, performed invigilation’s during exams, handled counseling activity during admissions. Also handled administration activities like attendance of housekeeping, F&B, Drivers etc, giving them directions of routing, stationery purchase, gardening, plumbing and electrician requirements, hostel accommodation related issues.