Savitha Ravindranath
Executive Assistant
Yelahanka
Summary
Experienced Executive Assistant and Office Manager with over 18 years of diverse industry experience in IT, banking, and hospitality. Dynamic and results-driven professional with a proven ability to effectively manage complex operations, optimize processes, and provide exceptional support to senior leadership. Skilled in cross-functional coordination, vendor management, event planning, and documentation. Consistently maintains confidentiality and efficiency in all tasks. Fluent in English, Hindi, and Malayalam. Strong track record of delivering high-quality administrative solutions even under pressure. Currently seeking leadership roles in fast-paced office management and executive assistance.
Overview
22
22
years of professional experience
Work History
Executive Assistant
Shell India Market Private Limited
4 2022 - Current
- Provide comprehensive calendar management for the Vice President, oversee domestic and international meeting schedules, prioritize inquiries, resolve conflicts, and ensure seamless day-to-day operations.
- Oversee daily email correspondence, handle routine inquiries, collaborate with the Executive Leadership team, and ensure follow-up on important requests.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Coordinated international visas, passports, and travel arrangements, ensuring seamless logistics for executives attending global conferences.
- Processed travel expenses and reimbursements for the executive team and senior management group.
- Provided professional administrative support during board meetings, including agenda preparation.
- Organized and coordinated conferences and monthly meetings.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Developed strong relationships with vendors leading to improved contract terms resulting in cost savings for the company.
- Greeted arriving visitors, determined nature and purpose of visit, and directed individuals to appropriate destinations.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Facilitated training and onboarding for incoming office staff.
- Managed office inventory, tracking supplies, and placing orders to ensure smooth daily operations.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Filed paperwork and organized computer-based information.
- Coordinated events and worked on ad hoc projects.
- Upheld strict timetables by maintaining accurate, balanced calendars.
- Handled confidential and sensitive information with discretion and tact.
- Undertake additional duties and offer support to other departments and executives, as needed, to meet organizational goals.
Executive Assistant
Tally Solutions Private Limited
05.2018 - 04.2022
- Managed professional and personal scheduling for senior management, overseeing agendas, correspondence, and travel logistics to enhance efficiency and productivity.
- Coordinated complex scheduling and calendar management, ensuring seamless communication and flow of information to senior executives.
- Arranged comprehensive travel plans for executives, including hotel bookings, transportation, and meal coordination, optimizing travel experiences.
- Maintained an organized filing system for both paper and electronic documents, ensuring quick access to essential information.
- Facilitated timely and accurate information flow across departments, fostering collaboration and operational effectiveness.
- Upheld a high level of confidentiality while managing sensitive information and communications.
- Tracked travel expenses and prepared detailed monthly reports to assist in budget management.
Executive Assistant
Lawrence & Mayo
11.2017 - 03.2018
- Manage the Managing Director's calendar, plan, and coordinate a variety of meetings, including scheduling, conference room reservations, calendar invites for all participants, and scheduling appointments with clients.
- Effectively handling all travel arrangements, hotel bookings, and car hire.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
Executive Assistant
Napier Healthcare Solutions India Ltd
02.2017 - 05.2017
- Effectively handle all travel arrangements, hotel bookings, and car hire for the CEO. Manage CEO's calendar, plan and coordinate meetings, facilitate smooth execution of events and conferences, maintain confidentiality, and offer support to other departments and executives as needed.
Senior Administrative Assistant
Oracle Financial Services Software Ltd.
01.2008 - 02.2016
- Calendar Management: Coordinated executive calendars, scheduled meetings, and arranged conference rooms, optimizing time management for senior leadership.
- Documentation Support: Prepared reports and documentation to facilitate key decision-making processes, contributing to efficient business operations.
- Travel Coordination: Managed complex travel arrangements for senior executives, including pre-trip planning, hotel bookings, and car rentals, ensuring seamless logistics for RVP and Consulting Directors.
- Immigration Liaison: Worked with immigration offices to issue invitation letters and supported visa applications for senior management and employees, ensuring compliance with regulations.
- Client Relations: Organized business courtesy requests for visiting clients, including transportation and dining arrangements, enhancing client relationships.
- Expense Management: Processed travel expenses and reimbursements for senior executives, with a focus on accuracy and timely submissions.
- Operational Transitions: Handled location transfers, terminations, and departmental changes, ensuring effective communication and transition processes.
- MIS Reporting: Maintained Management Information System (MIS) reports for client billing and created List IDs upon request from senior management.
- Event Management: Organized seminars and conferences, negotiating rates with hotels, and managing logistics for successful events.
- Vendor Management: Oversaw vendor agreements and facilitated office access for new contractors, ensuring compliance and smooth onboarding.
- Administrative Support: Provided backup administrative support to colleagues in the absence of their Group Secretary, demonstrating versatility and teamwork.
- Coordinated seamless onboarding experiences for new hires to ensure they were properly equipped with the necessary tools to succeed in their roles from day one.
- Kept files and records in content management systems such as MS SharePoint, EXCEL and others.
Clerical Support
Countrywide Home Loans
04.2007 - 09.2007
Advertising Sales Assistant
Daily News
08.2006 - 04.2007
Re-Verification Technician
Countrywide Financial Corporation
03.2004 - 07.2006
Assistant to Office Manager
Jericho Enterprises, Inc.
06.2003 - 09.2003
Office Executive
Zenith Info Tech Ltd.
06.2002 - 03.2003
Education
MBA - Human Resource Management
United Business Institutes
Belgium, Europe 04.2001 -
B.COM - Financial Accounting
Patkar College (Mumbai University)
04.2001 -
Diploma in Computer Software Applications -
Clare's Academy
Mumbai, India09.1994
Diploma in Airlines, Travels and Tourism -
Clare's Academy
Mumbai, India08.1994
Diploma Typewriting Lower & Higher -
Orlem Commercial Institute
Mumbai, India01.1992
Skills
Executive & Office Management: Executive Support, Calendar management, event coordination, travel logistics, correspondence
Administrative Support: MIS reporting, documentation, leave reconciliation, accounts, payment processing
Project Coordination: Cross-functional collaboration, vendor management, policies & procedures
Customer Service Operations: Query resolution, client relations, team coordination
Event Management: Meeting organization, conference logistics, vendor coordination
Technical Skills: Proficient in MS Office (Word, Excel, PowerPoint),
Meticulous attention to detail; Information confidentiality
Task Prioritization, Problem-solving abilities
Self Motivation, Documentation and Recordkeeping
Accomplishments
- Beyond Excellence Award, 03/2004, Countrywide Home Loans, West Hills, California/
- Best Services Award, 10/2018, CPO - Tally Solutions Pvt Ltd, Bangalore.
- March 2014 attained Best services Award for my excellent services from Group Head of OBP Consulting. Goregaon East, Mumbai
Oracle Financial Software Services Ltd, Mumbai: Trained & supervised both permanent & temporary staff for administration. Created & coordinated work schedule to ensure coverage & smooth office operation.
- Walked on international fashion show stage in Cidade de Goa on Oct 3rd, 2021.
- Mrs. Diva Queen India Congeniality Title, 09/2021, BFW Excellence Award & Diva Queen Honor Club Award
- June 2021 attained Honor Club Award from FashionFlamez.
- Indian Pride Award, 06/2021, Star Awards
- Women's Achiever's Award, 03/2021, Sadhakiyarige Sanmana Season 3
- Namma Bengaluru Women's Achiever's Award, 03/2021, Stri Voice of Women.
- Oct 2020 attained 10th position for an international magazine contest – Mini & More.
- Best Catwalk Award, 12/2020, Beauty Pageant Asia Miss and Misses.
Timeline
Executive Assistant
Tally Solutions Private Limited
05.2018 - 04.2022
Executive Assistant
Lawrence & Mayo
11.2017 - 03.2018
Executive Assistant
Napier Healthcare Solutions India Ltd
02.2017 - 05.2017
Senior Administrative Assistant
Oracle Financial Services Software Ltd.
01.2008 - 02.2016
Clerical Support
Countrywide Home Loans
04.2007 - 09.2007
Advertising Sales Assistant
Daily News
08.2006 - 04.2007
Re-Verification Technician
Countrywide Financial Corporation
03.2004 - 07.2006
Assistant to Office Manager
Jericho Enterprises, Inc.
06.2003 - 09.2003
Office Executive
Zenith Info Tech Ltd.
06.2002 - 03.2003
MBA - Human Resource Management
United Business Institutes
04.2001 -
B.COM - Financial Accounting
Patkar College (Mumbai University)
04.2001 -
Executive Assistant
Shell India Market Private Limited
4 2022 - Current
Diploma in Computer Software Applications -
Clare's Academy
Diploma in Airlines, Travels and Tourism -
Clare's Academy
Diploma Typewriting Lower & Higher -
Orlem Commercial Institute
Similar Profiles
Abhishek BhaumikAbhishek Bhaumik
Senior IM Advisor at Shell India Market Private LimitedSenior IM Advisor at Shell India Market Private Limited
Amit Kumar MishraAmit Kumar Mishra
Engineer-DataDoc Management at Shell India market Private LimitedEngineer-DataDoc Management at Shell India market Private Limited
ADARSH HEGDEADARSH HEGDE
IT Application Analyst - II at Amazon Development Center IndiaIT Application Analyst - II at Amazon Development Center India