Sayeed Khan

Admin Activates

• Supporting Directors' Personal and Official Activities.
• Budgeting for Admin Expenses.
• Negotiated contracts with vendors to secure favorable terms and pricing.
• Created and managed budgets for travel, training, and team-building activities.
• Handling the Travel Desk.
• Office setup for origination as per requirement.
• MIS reporting for expenses

HR Activities

• Leave Balance and Biometric Handlings.
• Event Handling for the Company and Staff.
• Scheduling Interviews for Post as per requirement.

• SOPs for Administration and IT.
• Handling offices and three factory units.
• Office setup, IT setup for the office.
• Networking issue: resolving the issue as per TAT, and smoothing the flow of work.
• COVID-19 norms related to office and factory for working from home and at the office.
• Travel Arrangement for Staff (Air & Rail as per Policy)
• Prepare and maintain the administration budget, and keep periodic control on expenses.
• Cost savings in various administrative activities through options, new approaches.
• AMC contracts with various vendors as per requirement.
• Inventory management of the company’s property, IT assets, movable, and immovable assets.
• Client escorting and hotel arrangements for meetings.
• Maintaining efficient landline telephone and mobile phone service, as per the company policy, is given to employees.
• Supervision of housekeeping and security guards of the office and factory premises.
• Vehicle maintenance and travel arrangements for staff as per requirements and eligibility.
  Management of courier bills, stationary bills, telephone bills, mobile telephone bills, with the coordination and extending support to subordinates for preparing and issuing Purchase Orders/Work Contracts for materials purchased and services rendered.
• Event handling and board meeting arrangement.
• Monitor the electric system, lights, and air-conditioners as per the office schedule.
• Repairs and maintenance of office equipment and furniture.
• Hotel Bookings and Travel Arrangements.
• Arrangement of transportation on contract (pickup and drop facility for staff), contract signing, and renewal for vehicle hire. As per the requirement based on company policy.
• Grievance handling in respect of employees' grievances related to administration/facility management.

• Handling 14 branches.
• Team of five admins in locations.
• Office Setup (All India Locations)
• Prepare and maintain the administration budget, and keep periodic control on expenses.
• Cost savings in various administrative activities through options, new approaches.
• Inventory management of the company’s property, machines, fax machines, Xerox machines, landline telephones, mobile phones, air-conditioners, and such other office equipment.
• AMC contracts with various vendors as per requirement.
• Maintain efficient landline telephone service (Pan India) and mobile phone service, given to employees as per the company policy.
• Supervision of the housekeeping and security guards of the office premises.
• Vehicle maintenance and travel arrangements for staff as per requirements and eligibility.
• Management of courier bills, stationary bills, telephone bills, mobile telephone bills, preparing and issuing of purchase orders/work contracts for materials purchased, and services rendered.
  Event handling and board meeting arrangement.
  Monitor the electric system, lights, and air-conditioners as per the office schedule.
• Repairs and maintenance of office equipment and furniture.
• Hotel Bookings and Travel Arrangements.
• Arrangement of transportation on contract (Pickup and Drop Facility for Staff), contract signing, and renewal for vehicle hire. As per the requirement based on company policy.
• Canteen services for staff, as per company policies.
• Grievance handling in respect of employees' grievances related to administration/facility management.

• Proper control of fleet movement for shoots and staff dropping.
• Petty cash handling and record keeping.
• Maintaining records of vehicles and their daily report, preparing and sending it to the head of department.
• Vehicle maintenance and tie up with the garage for a cashless facility of insurance and credit facility for payment.
• Periodic check of the vehicle, for example, average kilometers run, tire change, and servicing record.
• Driver attendance and record.
• Arrangement of transportation on contract (Pickup and Drop Facility for Staff), contract signing, and renewal for vehicle hire. As per the requirement based on company policy.
• Grievance handling in respect of employees' grievances related to administration/facility management.

• Prepare and maintain the administration budget, and keep periodic control on expenses.
• Cost savings in various administrative activities through options and new approaches. Inventory management of the company’s property, machines, fax machines, Xerox machines, landline telephones, mobile phones, air-conditioners, and such other office equipment.
• AMC contracts with various vendors as per requirement.
• Maintain efficient landline telephone service (Pan India) and mobile phone service, given to employees as per the company policy.
• Supervision of housekeeping and security guards of the office premises.
• Vehicle maintenance and travel arrangements for staff as per requirements and eligibility.
• Management of courier bills, stationary bills, telephone bills, mobile telephone bills, preparing and issuing of purchase orders/work contracts for materials purchased, and services rendered.
• Monitor the electric system, lights, and air conditioners as per the office schedule. Repairs and maintenance of office equipment and furniture.
• Guest House Management bookings.
• Arrangement of transportation on contract (Pickup and Drop Facility for Staff), contract signing, and renewal for vehicle hire. As per the requirement based on company policy.
• Canteen services for staff, as per company policies.
• Grievance handling in respect of employees' grievances related to administration/facility management.

All Vendors Management: Prepare the salary sheet for their medi-claims, appointment letter, and confirmation.
Also, a full and final settlement sheet is required as per their resignation.
Management of railway ticket booking, cancellation, payment made towards railways, courier bills, stationery bills, telephone bills, and mobile telephone bills.
Liaisoning certificate related to office premises with government bodies.
Inventory management of the company’s property, machines, fax machines, Xerox machines, landline telephones, mobile phones, air-conditioners, and other office equipment. Office boys' maintenance.
Arrange for transportation on contract, contract signing, and renewal for vehicle hire as per company requirements based on company policy.
Cost-cutting is the basic factor.

Payroll package: making payments to different vendors and staff reimbursement.
Housekeeping, security guards, maintenance.
Making reservations for office staff for official visits and ticket booking.
Preparing the MIS report and head of statement regarding expenses, budgeting, and cost control. Worked in the Teller Department: cash, MICR cheque clearing, and inward remittances (FCD transaction).
Customer services regarding opening an account, and other help as per requirement.
Outward remittances preparation, TT, and Swift messages.
TC's issuance.

For the Export Department, handling lodgment, realization of exports, and letter of credit advising.