SELVI JAYAKUMAR

Exceptionally respectful & appreciative of diverse cultures with skills in overcoming complex administrative & business challenges and making high-stake decisions using experience-backed judgment, strong work ethics & irreproachable integrity Expertise in offering secretarial support to top level management (CEO / CFO / CTO / COO / VP / Chairman / Director) involving managing top & confidential correspondence, document flow, screening telephone calls, screening & attending visitors and directing various queries to relevant departments Excellence in organizing travel (domestic / international), accommodation & conference/ presentation / events’ arrangements and arranging travel tickets/ hotels/ visa/ foreign exchange for top-notch employees Track record of providing excellent MIS Management Services including preparing reports, presentations, and data, as well as maintaining files & records, managing minutes of meetings and correspondence for meetings Effective in filing and retrieving corporate records, documents, and reports; researching and conducting data to prepare documents for review and presentation by Boards of Directors, Committees, and Executives Highly effective in: Independently managing the Board Meeting and General Meeting in the absence of the Company Secretary Drafting Agenda Papers, Notice and Minutes for Board Meetings, General Meetings and Committee Meetings Coordinating the production, publication and distribution of annual reports, interim / quarterly reports, announcements and circulars Worked on SharePoint, Content Creation, Migration Projects, Performance Page and Few Page Creati Professional Experience Jan`24 till Date : BlueLeaf Energy, As Office Manager Jan`23 - Jan`24 : Natixis Corporate Investment Banking As Sr EA Nov`21- Jan`23 : Mobile Premier League, Sr. Executive Assistant Mar’16 -Jan`21 : Mercedes-Benz R&D Development India, Bengaluru as Executive Assistant to HR – Director Aug’11-Oct’15 : VOLVO IT, Bengaluru as Management Assistant to Head of IT & HR Director Jun’06-Jan’09 : Accenture Services Ltd., Bengaluru as Executive Assistant to Director

Adaptive, quick leaner & committed professional with over years of extensive experience & dedication to make lives of busy top=notch professionals easier by performing as an Executive Assistant Industry Preference: Open for All | Location Preference: Bengaluru

• Recruitment
• HR Generalist
• Payroll - Ajax Management Consultants (P) Ltd
• 3 days program on Developing New Attributes - Confederation of Indian Industry (CII)
• British Business English Course, English Academy
• Program on Enhancing Secretarial Effectives R&M Manpower (India) Pvt. Ltd., Bengaluru

• English
• Hindi
• Tamil
• Kannada
• Telugu

• Steering high-level administrative support by conducting research, preparing statistical reports, managing information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings
• Working closely with CEO / CFO / CTO / COO / VP / Chairman and ensuring all the administration work is completed within the preset deadlines; arranging meetings virtually in different time zones
• Providing administrative/secretarial support such as answering calls, screening & assisting visitors and resolving a range of administrative problems & inquiries
• Leading complete travel management (domestic / international, visa processes) via train / airplane/ bus, so on
• Arranging travel, accommodation, itineraries, and all correspondence related to arrangements as required
• Organizing MICE (Meetings, Incentives, Conferencing, & Exhibitions); managing Events, Induction Programs, Birthday Celebrations, Fun Friday, Client Visit Meeting, Annual Day Celebration and Festival Celebration & participating in Employees Engagement Programs
• Actively participating in: Saving of overall administrative expenses. Maintenance of office space / CEO Cabin / Apartments. Managing personal portfolio’s credit cards payments, telephone bills & so on. Preparing recharge (Connection) SVC data zone wise and sending it to all the VPs. Facilitating all company transportation services including cars & company owned vehicles; ensuring that insurances / claims / registration / penalty is submitted/charged on time and analyzing related expenses. Coordinating & supervising communications / office equipment / stationary requirement & other required services to ensure the best deal & service providers are in place. Maintaining registers and statutory records of the company / group and the corporate documents filing system. Assisting in the preparation of agenda papers, facilitating meetings of directors and general meetings of shareholders, execution of ad hoc projects. Drafting Agenda Papers, Notice and Minutes for Board Meetings, General Meetings and Committee Meetings. Training, managing, and supervising lower-level assistants, clerical staff, and receptionists’ personnel

• Location Preference: Kammanahalli, Bengaluru kA
• Industry Preference: Open for All
• Title: EXECUTIVE ASSISTANCE | OFFICE MANAGER & GENERAL ADMINISTRATION | (Meetings, Incentives, Conferences, Events)
• Date of Birth: 05/12