SHAHAB S ALAM
Abu Dhabi
Summary
Versatile administrative professional who applies exceptional organizational skills while overseeing both smaller and larger administrative teams. Resourceful Administrator known for high productivity and efficient task completion. Specialize in project management, operational oversight, and technical support. Excel in time management, communication, and problem-solving skills, ensuring smooth site operations and effective team collaboration.
Overview
22
22
years of professional experience
Work History
SITE ADMINISTRATOR
AL FARAH CONTRACTING & GENERAL TRANSPORT COMPANY LLC
ABU DHABI
04.2024 - Current
- Handling all site requirement for offshore location
- Accommodation, travel arrangement for site personnel in accordance with ADNOC standard and also in coordination with ADNOC site team
- Interaction with ADNOC team for daily submission of work progress report, submit the manpower and daily progress report to management
- Handle new joinee joining formalities, arrangement of visa medical, ADNOC medical, application of ID etc
- Maintain inventory and stock of all site materials
- Initiate all purchase requirement at site
- Ensure strict HSE policy for workplace in accordance with ADNOC regulations
Head Administration & Facility
JUBILEE JOY HOMES LLC
CHANDIGARH
09.2022 - 10.2023
- Managing soft services activities like Housekeeping, Security, Parking, Horticulture and landscaping, Customer relationship, Front desk management, Vehicle management, Pantry, Meeting, conference, recreation, auditorium, dining hall management, event management, procurement store and inventory management
- Look after all the residential and commercial projects for cleaning, preventive repair and maintenance, landscaping, deep cleaning, routine annual maintenance of diesel generator, air conditioning system, vehicles and heavy vehicles, roaster of support staff, security, operators and drivers
- Vendor management for annual maintenance contract, purchasing of chemicals and stock verification on fortnightly basis
- Liaison with local govt and civil authorities like municipal corporation, pollution control board, fire services, electricity board, local development authority, local police, local authorities for obtaining OC, Fire NOCs, Pollution board NOC, lift license/NOC and other required permissions for building operation
Operation Manager
ROUNDGLASS SPORTS PRIVATE LIMITED
CHANDIGARH
10.2018 - 03.2022
- Provide high quality administrative support to Team Managers, Coaches and Technical Director including tasks such as; organization of meetings and events, preparation of papers and collation of reports, noting meetings etc
- Facilitate to deliver end to end procurement requirement of football club (youth and first team)
- Formulate all third parties’ contract (Manpower, Ground maintenance, Rental equipments, contractual employees, Travel desk, Hospitals) of club in coordination with legal team
- Manage all available assets and inventory of club and routine stock verification
- Manage facilities (Hostel, Kitchen, Ground, Learning Center, Gym) agreements and routine maintenance
- Maintain monthly P/L reports of sports budgets and ensure to follow club finance policies
Assistant General Manager - Administration & Facilities
VENUS REMEDIES LTD
BADDI
05.2011 - 08.2018
- Executing the coordination and integration of various departmental activities carried out within the organization which include the operations of the management, human resource or personnel, marketing, logistics, etc., departments
- Supervise and ensure general administration activities like Telecommunication Facilities, Transportation, Maintenance, Stationary, uninterrupted supply of essential services etc
- Managed and maintained the visiting official (auditors & inspectors) schedule, travel plans, and related records
- Ensure statutory and other compliance in all matters relating to office infrastructure, facilities and maintenance.
ADMINISTRATIVE OFFICER
NESMA TRADING LTD
JEDDAH
08.2008 - 04.2011
- Initiate, process and follow-up on actions related to the administration of the Division human resource activities, e.g
- Recruitment of staff and consultants, placement, relocation, performance appraisal, job classification etc
- Handling of operations and general administration
- Vendor dealing and requisition for procurement of camp requirements
- Taking care of routine maintenance and repairs on camp facilities including plumbing, painting, carpentry, cleaning, and electrical duties
- Maintains the required health records of employees and contract employees and inform the same to senior officials on timely manner
- Managing smooth arrival of employees, including transportation, accommodation and induction
- Support briefing and orientation to newly arrived staff on HR and procedures, also ensure the implementation of training activities
Administrative Cum Accounts Assistant
PATHFINDER INTERNATIONAL
PATNA
09.2006 - 06.2008
- Review status of allotment accounts of extra budgetary projects, monitor and maintain records of expenditures and provide monthly financial status reports
- Advise staff/consultants on organization rules and regulations in connection with the recruitment of staff/consultants, travel arrangements, organizing hospitality, issuance of letters of agreement
- To look after administrative set up at project office – preparation of intra state movement of officials and field activities – remuneration & expenditure on training and field work
Administrative Assistant
POLEN IMPEX Pvt. Ltd.
06.2003 - 08.2006
- Drafting Letters, coordinating daily operations and handling office tasks such as correspondence and file management
Education
Master’s degree - science
Magadh University
PatnaBachelor’s degree - science
Magadh University
PatnaDiploma - Computer Application
Patna
Patna, IndiaSkills
- Facilities Management
- Vendor Management
- Liaisoning and Record keeping
- Budget Management
- Employee Relations
- General Administration
- SPINE SOFT
- ERP
- BAMBOO HR
- OUTLOOK
- PRECORO
Awards And Appreciation
- Selected in Top 50 employees in Venus Remedies Limited for the year 2012, 2013, 2014 & 2015.
- Best Employee Award for Month of May 2009 in Nesma Trading Co. Ltd.
- Award for appreciation for work from Pathfinder International in 2007.
Languages
- English
- Urdu
- Hindi
- Arabic (Basic knowledge)
Personal Information
- Passport Number: X 5309429
- Passport Expiry Date: 16/Mar/2033
- Marital Status: Married
Timeline
SITE ADMINISTRATOR
AL FARAH CONTRACTING & GENERAL TRANSPORT COMPANY LLC
04.2024 - Current
Head Administration & Facility
JUBILEE JOY HOMES LLC
09.2022 - 10.2023
Operation Manager
ROUNDGLASS SPORTS PRIVATE LIMITED
10.2018 - 03.2022
Assistant General Manager - Administration & Facilities
VENUS REMEDIES LTD
05.2011 - 08.2018
ADMINISTRATIVE OFFICER
NESMA TRADING LTD
08.2008 - 04.2011
Administrative Cum Accounts Assistant
PATHFINDER INTERNATIONAL
09.2006 - 06.2008
Administrative Assistant
POLEN IMPEX Pvt. Ltd.
06.2003 - 08.2006
Master’s degree - science
Magadh University
Bachelor’s degree - science
Magadh University
Diploma - Computer Application
Patna
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