Summary
Overview
Work History
Education
Skills
Awards And Appreciation
Languages
Personal Information
Timeline
Generic
SHAHAB S ALAM

SHAHAB S ALAM

Abu Dhabi

Summary

Versatile administrative professional who applies exceptional organizational skills while overseeing both smaller and larger administrative teams. Resourceful Administrator known for high productivity and efficient task completion. Specialize in project management, operational oversight, and technical support. Excel in time management, communication, and problem-solving skills, ensuring smooth site operations and effective team collaboration.

Overview

22
22
years of professional experience

Work History

SITE ADMINISTRATOR

AL FARAH CONTRACTING & GENERAL TRANSPORT COMPANY LLC
ABU DHABI
04.2024 - Current
  • Handling all site requirement for offshore location
  • Accommodation, travel arrangement for site personnel in accordance with ADNOC standard and also in coordination with ADNOC site team
  • Interaction with ADNOC team for daily submission of work progress report, submit the manpower and daily progress report to management
  • Handle new joinee joining formalities, arrangement of visa medical, ADNOC medical, application of ID etc
  • Maintain inventory and stock of all site materials
  • Initiate all purchase requirement at site
  • Ensure strict HSE policy for workplace in accordance with ADNOC regulations

Head Administration & Facility

JUBILEE JOY HOMES LLC
CHANDIGARH
09.2022 - 10.2023
  • Managing soft services activities like Housekeeping, Security, Parking, Horticulture and landscaping, Customer relationship, Front desk management, Vehicle management, Pantry, Meeting, conference, recreation, auditorium, dining hall management, event management, procurement store and inventory management
  • Look after all the residential and commercial projects for cleaning, preventive repair and maintenance, landscaping, deep cleaning, routine annual maintenance of diesel generator, air conditioning system, vehicles and heavy vehicles, roaster of support staff, security, operators and drivers
  • Vendor management for annual maintenance contract, purchasing of chemicals and stock verification on fortnightly basis
  • Liaison with local govt and civil authorities like municipal corporation, pollution control board, fire services, electricity board, local development authority, local police, local authorities for obtaining OC, Fire NOCs, Pollution board NOC, lift license/NOC and other required permissions for building operation

Operation Manager

ROUNDGLASS SPORTS PRIVATE LIMITED
CHANDIGARH
10.2018 - 03.2022
  • Provide high quality administrative support to Team Managers, Coaches and Technical Director including tasks such as; organization of meetings and events, preparation of papers and collation of reports, noting meetings etc
  • Facilitate to deliver end to end procurement requirement of football club (youth and first team)
  • Formulate all third parties’ contract (Manpower, Ground maintenance, Rental equipments, contractual employees, Travel desk, Hospitals) of club in coordination with legal team
  • Manage all available assets and inventory of club and routine stock verification
  • Manage facilities (Hostel, Kitchen, Ground, Learning Center, Gym) agreements and routine maintenance
  • Maintain monthly P/L reports of sports budgets and ensure to follow club finance policies

Assistant General Manager - Administration & Facilities

VENUS REMEDIES LTD
BADDI
05.2011 - 08.2018
  • Executing the coordination and integration of various departmental activities carried out within the organization which include the operations of the management, human resource or personnel, marketing, logistics, etc., departments
  • Supervise and ensure general administration activities like Telecommunication Facilities, Transportation, Maintenance, Stationary, uninterrupted supply of essential services etc
  • Managed and maintained the visiting official (auditors & inspectors) schedule, travel plans, and related records
  • Ensure statutory and other compliance in all matters relating to office infrastructure, facilities and maintenance.

ADMINISTRATIVE OFFICER

NESMA TRADING LTD
JEDDAH
08.2008 - 04.2011
  • Initiate, process and follow-up on actions related to the administration of the Division human resource activities, e.g
  • Recruitment of staff and consultants, placement, relocation, performance appraisal, job classification etc
  • Handling of operations and general administration
  • Vendor dealing and requisition for procurement of camp requirements
  • Taking care of routine maintenance and repairs on camp facilities including plumbing, painting, carpentry, cleaning, and electrical duties
  • Maintains the required health records of employees and contract employees and inform the same to senior officials on timely manner
  • Managing smooth arrival of employees, including transportation, accommodation and induction
  • Support briefing and orientation to newly arrived staff on HR and procedures, also ensure the implementation of training activities

Administrative Cum Accounts Assistant

PATHFINDER INTERNATIONAL
PATNA
09.2006 - 06.2008
  • Review status of allotment accounts of extra budgetary projects, monitor and maintain records of expenditures and provide monthly financial status reports
  • Advise staff/consultants on organization rules and regulations in connection with the recruitment of staff/consultants, travel arrangements, organizing hospitality, issuance of letters of agreement
  • To look after administrative set up at project office – preparation of intra state movement of officials and field activities – remuneration & expenditure on training and field work

Administrative Assistant

POLEN IMPEX Pvt. Ltd.
06.2003 - 08.2006
  • Drafting Letters, coordinating daily operations and handling office tasks such as correspondence and file management

Education

Master’s degree - science

Magadh University
Patna

Bachelor’s degree - science

Magadh University
Patna

Diploma - Computer Application

Patna
Patna, India

Skills

  • Facilities Management
  • Vendor Management
  • Liaisoning and Record keeping
  • Budget Management
  • Employee Relations
  • General Administration
  • SPINE SOFT
  • ERP
  • BAMBOO HR
  • OUTLOOK
  • PRECORO

Awards And Appreciation

  • Selected in Top 50 employees in Venus Remedies Limited for the year 2012, 2013, 2014 & 2015.
  • Best Employee Award for Month of May 2009 in Nesma Trading Co. Ltd.
  • Award for appreciation for work from Pathfinder International in 2007.

Languages

  • English
  • Urdu
  • Hindi
  • Arabic (Basic knowledge)

Personal Information

  • Passport Number: X 5309429
  • Passport Expiry Date: 16/Mar/2033
  • Marital Status: Married

Timeline

SITE ADMINISTRATOR

AL FARAH CONTRACTING & GENERAL TRANSPORT COMPANY LLC
04.2024 - Current

Head Administration & Facility

JUBILEE JOY HOMES LLC
09.2022 - 10.2023

Operation Manager

ROUNDGLASS SPORTS PRIVATE LIMITED
10.2018 - 03.2022

Assistant General Manager - Administration & Facilities

VENUS REMEDIES LTD
05.2011 - 08.2018

ADMINISTRATIVE OFFICER

NESMA TRADING LTD
08.2008 - 04.2011

Administrative Cum Accounts Assistant

PATHFINDER INTERNATIONAL
09.2006 - 06.2008

Administrative Assistant

POLEN IMPEX Pvt. Ltd.
06.2003 - 08.2006

Master’s degree - science

Magadh University

Bachelor’s degree - science

Magadh University

Diploma - Computer Application

Patna
SHAHAB S ALAM