Shaikh Zeba

• Evaluating the Profile

• liaise with respective LM regarding the requirement.

• Need to ensure requirement is fulfilled in given time.

• Working on Retention as and when required.

• Liaising with TAT team, Salary negotiation.

• Client management.

• Executing of the external staff (ITO) on- and offboarding process.

• Executing termination process and Managing extensions for external staff at UBS.

• Liaising with Vendor and contract management team to ensure valid contracts are in place prior

onboarding.

• Validating the documents for onboarding as per Level 1 & Level 2.

• Checking OU, Line Manager, building location, contract ID, job code (aaS, output based, Time &

Material), category of employee.

• Checking for T&M resource whether approved WFA ID is in place.

• Monitoring onboarding process in various tooling , liaising with HR & IT teams to avoid delay in onboarding.

• Ordering Workspace if in case candidate has loose the access from system (goto/gsnow).

• Providing 30 days’ notice to supplier’s prior termination of the candidate.

• Managing late extension request received by BM/LM & ensuring access is reinstate following HR ticket number.

• Preparing ITO file globally for all external resources within Technology Service and sharing with BP,BM.

• Supporting organisational health and compliance topics such as Local Supervisor & Span of control.

• Ensuring local supervisor is assigned to an employee in given time frame.

• Solving issues in cooperation with business management and workforce management team.

Internal Employees:

• Financial analysis and Reporting.

•Budgeting and forecasting.

•Preparing monthly data ( Egg diagram) which represent on Margin/cost and revenue incurred.

•Support the monthly financial forecasting exercise, liaise with colleagues across BM

team, and partner with Finance teams to validate and build out the Sector Forecast.

•Helping manager work with employee data efficiently and creates the exact reports they want.

• Involves working with contracts and policies regarding wage structures, incentives, fines and

disciplinary measures.

• Conflict management & manage disciplinary issues or interpersonal conflicts.

• Exceptional people skills helping to motivate employees to perform at their best.

• Excellent verbal and written communication skills

• Statistical aptitude

• Providing a factual basis for management decisions regarding hiring or letting go of employees

• Being enthusiastic about the process to encourage employee participation

• Establishing employee behaviour patterns that align their goals with the organization’s mission, values and goals Releasing appointment letters for Indian employees, settling their full and final at the time of their exit.

• Handling employee grievances.

• Conducting induction sessions for new employees

External Employees:

• Handling clients TCS, Infosys, Capgemini, HCL & Wipro.

• Once the consultant is selected then initiating on boarding process & back-to-back closing paperwork with the Client.

• Keeping track on monthly Purchase order, work order, Task order, Agreement & Statement of Work (SOW).

• Keeping a check on the Consultant Visa before onboarding & check whether candidates are legally allowed to work in the respective region where they have been recruited.

• Interacting with clients regarding any escalations and meeting their expectations.

• Looking after candidates’ taxation procedures by liaising with Umbrella Company.

• Resolving the issue of the Consultant related to timesheets issue by taking appropriate action.

• Ensured that there is total transparency in the process and filled the gaps if any.

• Keeping check on monthly extension & completing documentation monthly on time.

• Creating checklist for documentation so that there are no errors in the Documentation

• Initiating BGV via third party

• Handling GDPR & keeping tab on DND candidates & updating the same in excel sheet. Keeping record of the same in Hard copy folders & representing it for Audit.

• Maintaining soft copies & Hard copies folder for all the consultant across UK/ EU

• Maintaining the trackers and updating the LOC weekly basis.

• Looking for joining formalities for the candidate who are joining on our Payroll ( Switzerland location).

• Checking with the candidate whether they have open B permit or dependent permit or if any Swiss citizen.

• Initiating L permit as per the compliance, if they are British national or any EU citizen.

• In parallel releasing Employment letters with the candidates & taking their confirmation.

• Once the confirmation is received from respective candidate then we give rates to our Swiss Payroll Advisor and ask for Salary calculation sheet (SCS) which we in turn with the candidate.

• Once all signed documents are in place then candidate are allowed to start on the project.

• Thereafter looking for queries if any arises for ex. Insurance Suva, Symphony etc.

• Training and development.

• Talking to clients on weekly basis and amending the required changes made.

• Ensuring Client expectations are met.

• Talking to Team members and ensuring they are not facing any issues related to the project.

• In-case of new business opportunities analysing the risk involved and ensuring the Transition to the respective Managers at each level.

• To ensure employees’ expectations are met.

• Recruitments for various processes. ( US, UK, Australia and Domestic)

• Employee motivation.

• Keeping stock records of all the hardware instruments in the company.• Keeping check on things required in office on day to day basis.

• Making sure all the documents related to exit interviews are filed in a proper way.