Shailaja Mandekar

A dynamic executive with 10+ experience comprehensive experience as an Office Administrator and Executive Assistant. Detailed-oriented, with proven communication and analytical skills and the ability to relate to people across all hierarchical levels in the organisation. Versatility, flexibility, and willingness to work with demanding bosses in constantly changing priorities with enthusiasm. Thorough professional, with ability to handle multiple functions and activities in a high-pressure environment and prioritising multiple tasks requiring prompt solutions. Talented problem-solver managing workloads while multi tasking and fulfilling staff members' requests. Welcome to creating an upbeat work environment. Successfully manages high-volume workloads in rapidly changing environments. As an Executive Assistant skilled at offering high-level administrative support to top-tier executives. Demonstrated expertise in travel management, calendar management, expense tracking and schedule coordination. Expertly assists the executive team using exceptional communication and organisational skills.

MAJOR RESPONSIBILITIES

Office Administrator / Executive Assistant

• Supported office manager with proactive correspondence management, document coordination and customer relations.
• Trained new employees on administrative procedures, company policies and performance standards.
• Edited documents to improve accuracy of language, flow and readability.
• Reported on daily office activities to help managers stay on top of dynamic conditions and make proactive decisions.
• Delivered clerical support by handling a range of routine and special requirements.
• Assisted with coordination and hosting of company events.
• Applied advanced administrative and analytical skills in overseeing day-to-day operational activities.
• Facilitated office productivity, coordinating personnel schedules, quality assurance and procedural improvements.
• Kept accounts and records current by actively pursuing error resolutions and independently correcting problems.
• Scheduled conference rooms, prepared agendas and maintained calendars to prepare for meetings and events.
• Reconciled account files and produced monthly reports.
• Maintained open communication with customers to foster positive relations and provide updates on issues.
• Evaluated office documentation to check accuracy and complete missing pieces, avoiding delays and maximising team productivity.
• Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
• Kept detailed records of supplies and office equipment use to budget and make orders for new supplies.
• Tracked office supplies and restocked low items to keep team members on-task and productive.
• Organised, facilitated and participated in community service efforts.
• Interacted with customers by phone, email or in-person to provide information

Recruitment Coordinator

• Coordinated communications, financial processing, registration, record-keeping and other administrative functions.
• Worked with recruiting teams and human resources representatives to accomplish hiring objectives.
• Hired employees and initiated a new hire paperwork process.
• Confirmed appointments and interviews with job candidates.
• Advertised job opportunities on social media platforms and job boards.
• Coordinated schedules to arrange management interviews with applicants.

HR Coordinator

• Supported human resources staff with new hire orientations and monthly departmental meetings.
• Updated presentation and accompanying documents for compensation committee quarterly review.
• Supported HR functions with emphasis on record keeping, data entry and general HR tasks.
• Assisted management staff in annual year-end processes and data audits.
• Maintained relationships with material vendors to lower costs and diversify capabilities.