SHAILESH LUNAGARIA

Job Vacancy Identification and Analysis

· Conducting thorough analysis of staffing needs.

· Identifying key positions and skill requirements.

· Assessing current and future workload to determine manpower needs.

Strategic Talent Acquisition Strategies

· Developing effective recruitment strategies.

· Utilizing diverse sourcing channels (job boards, social media, referrals, etc.).

· Building talent pipeline for future hiring needs.

· Leveraging technology and automation for efficient recruitment processes.

Manpower Forecasting and Resource Allocation

· Forecasting future staffing requirements based on business projections.

· Aligning recruitment efforts with budgetary constraints.

· Prioritizing resource allocation for critical positions or projects.

· Conducting regular reviews to adjust manpower plans based on changing business needs.

Onboarding and Joining Processes

· Issuance of Appointment and Offer Letters

· Verification of Join Documentation

· Onboarding on PF and ESIC

· Employee Enrollment in Spine HRMS

Employee Management and Allocation

· Allocation and Management of Employee Assets

· Management of Employee Email ID and CUG Numbers

· Perquisite Payments and Tax Management

· Employee TDS Computation and Verification

Performance and Workflow Management

· Performance Management via HRMS

· Handling Employee Probation and Confirmations

· Employee Reporting Matrix and Workflow Management

Leave and Travel Management

· Timekeeping and Leave Management

· Travel Desk Management (Flights, Trains, Hotels)

· Travel Advance Management and Payments

· Travel Expense Management and Audits

· Leave Encashment Handling

· Efficient Travel Desk Operations

Statutory Compliance and Financial Management

· Efficient Management of PF Inspections

· Statutory Compliance Management (PF, ESIC, PT, LWF, Gratuity, etc.)

· Salary Computation, Payments, and Audits

· Variable Pay and Incentive Calculations

· Workmen's Compensation and Insurance Management

· Full and Final Settlement Procedures

· ESIC Processes Oversight and Inspections

· PT RC and PT EC Management

· Gratuity Fund Management and Payouts

Administrative and Reporting Responsibilities

· Performance Management System Implementation

· MIS Reports Generation

· PF ABRY Benefits Administration

· Employee Insurance Programs Management

· Company Mobile Number Allocation

· Development and Management of HR and Payroll Policies

• Project Planning & Implementation :
• Develop a comprehensive project plan outlining tasks, timelines, and milestones.
• Coordinate with stakeholders to ensure alignment with project objectives.
• Monitor progress and adjust strategies as needed to meet project goals.
• Understanding requirements from Client & Technical Team :
• Conduct thorough consultations with clients to gather their payroll software needs and preferences.
• Collaborate closely with the technical team to translate client requirements into technical specifications.
• Facilitate communication between clients and the technical team to ensure clarity and alignment.
• Customer Support & Engagement :
• Provide ongoing support to clients throughout the implementation process and beyond.
• Address client queries, concerns, and issues in a timely and professional manner.
• Proactively engage with clients to gather feedback and identify areas for improvement.
• Document Design as Part of the ISO Process :
• Develop and maintain documentation related to the payroll software implementation process.
• Ensure compliance with ISO standards by adhering to document design protocols.
• Collaborate with relevant stakeholders to create user-friendly and informative documents.

• Recruitment : Facilitated recruitment processes from sourcing to onboarding.
  Conducted orientation programs for new hires.
  
• Induction, Training, and Development : Organized induction programs to integrate new employees.
  Coordinated training initiatives for skill development.
  
• Performance Appraisal, Promotion & Transfer : Managed performance appraisal cycles and promotion processes.
  Facilitated employee transfers as needed.
  
• All types of payout calculations related to employees : Calculated various types of employee payouts accurately.
  Ensured adherence to company policies and legal requirements.
  
• Employee Grievance Management : Addressed employee concerns and grievances promptly.
  Implemented measures to resolve conflicts effectively.
  
• Employee Separation Formalities : Managed the process of employee separations and exit formalities.
  Conducted exit interviews and handled documentation.
  
• Company-Owned Mobile Connections Management : Overseeing the administration and management of company-owned mobile connections, including distribution, maintenance, and usage tracking.
• Filing and Documentation Management of Employees : Handling the organization and upkeep of employee files and documents, ensuring accuracy and compliance with company policies and regulations.
• Payroll Processing : Executing end-to-end payroll processes, including calculating salaries, deductions, and taxes accurately and in a timely manner.
• Time Keeping : Monitoring and managing employee attendance records, ensuring adherence to schedules and company policies.
• Reimbursement of Expenses to Employees : Managing the reimbursement process for employee expenses incurred during official duties, ensuring timely processing and compliance with company guidelines.
• Statutory Compliance (PF, ESIC, PT, etc) : Ensuring compliance with statutory requirements such as Provident Fund (PF), Employee State Insurance Corporation (ESIC), Professional Tax (PT), and other relevant regulations.
• Onboarding and Off-Boarding Management : Facilitating smooth onboarding of new employees and managing off-boarding processes, including exit interviews and documentation.
• Full and Final Settlement : Handling the process of final settlement for exiting employees, including calculations of dues, leave encashment, and other entitlements.
• Payroll and Reimbursement Payments : Managing the disbursement of salaries, reimbursements, and other financial payments to employees accurately and within designated timelines.