Summary
Overview
Work History
Education
Skills
Profile Snapshot
Personal Information
Accomplishments
Software
Certification
Sports, Gymming, Daily Exercising
Timeline
Generic
SHAILESH MAKWANA

SHAILESH MAKWANA

Mumbai

Summary

  • Performance Driven Professional with over 16 years of rich experience in: F & A Auditing Bank Reconciliation Accounts Payables & Receivables Taxation MIS Reporting Budgeting & Forecasting Statutory Compliance Team Management
  • Worked in finance & accounts activities encompassing finalization of accounts, cash flow management, auditing, taxation.
  • Exposure in preparing financial statements like P & L Account, Balance Sheet & finalisation of accounts in diff industries.
  • Expertise in developing & analysing MIS reports with pre-defined goals, policies & procedures of the management
  • Hands-on experience in arranging funds, implementing systems, Management reports, experience on India GAAP
  • ERP Implementation experience in Manufacturing industries including Microsoft Dynamics, SAP S4 Hana & Epicor ERP.
  • Experience in Tally ERP, Microsoft dynamics, SAP S4 Hana, Quick books, Advance excel; Power Bi, Share point

Overview

18
18
years of professional experience
2006
2006
years of post-secondary education
1
1
Certification
3
3
Languages

Work History

Manager Accounts

Sterling Group
06.2023 - Current
  • Leading Accounts division, handling day to day customer receivables accounting, order & payment confirmations, cash flow planning, managing day to day banking operations, customer invoicing & reconciliation.
  • Accounts payable processing, vendor payments, operating expenses management, weekly, monthly projections.
  • Day to day bank reconciliation, processing local staff salaries, advance & staff reimbursements & claims.
  • Tally ERP accounting, staff expenses reimbursement processing as per.DOA.
  • Adhering company SOP, effective implementation of policy & procedures, adhere to accounting standards & managing internal control on receivables, payables & inventory management.
  • Monthly MIS reports, budget planning & formulation, project accounting, Plant accounts; cash flow management.
  • Handling team of 06 accounts people, Team management, controlling, providing training to accounts team.
  • Process improvement, weekly meetings with COO, support to Marketing team on receivable reports & analysis.
  • Handles ERP implementation of Epicor ERP for Gas processing plant division of the company, system reports development, Testing of transactions, automation in business processes, accounting structure development.
  • Consolidating Plant Fund requirement & submission of weekly/Monthly reports to Treasury department.
  • Handling Internal/external audits, timely completion of annual audits, co-ordination with company auditors.
  • Annual Plant Budget preparation; monthly reporting of Budget vs Actual to Plant Head & Management.

Manager (Finance & Analysis)

Time Techno Plast Limited
07.2021 - 06.2023
  • Position as Head of accounts for overseas business units, with the team 5-6 people working under & driving finance controlling aspect of all overseas BU.
  • Handling KPMG VDD Audits of locations of Middle east (KSA,Bahrain), Asia pacific region including Thailand, Vietnam, Indonesia, Malaysia.
  • Co-ordination with BU & commercial heads on daily basis for MIS, day to day accounting & monthly closure activities.
  • Centrally handling audit function from corporate office (H.O) for all overseas locations, resolving audit queries, preparation of financial data book of overseas locations in Auditors format.
  • Presenting & reporting to CFO & Director on monthly financial analysis related to business financial performance.
  • Analysis of P & L, Balance sheet, Region wise EBITDA analysis, Sales forecast & actual achievements.
  • Monitoring of teams KRA & KPI with relate to timely on-going finance functions of all BU.
  • Tax planning & adherence to entities respective statutory compliances on monthly, quarterly & annual basis.
  • Co-ordination with overseas tax consultants & commercial heads in order to achieve 100% firm compliances.
  • Follow up with team on preparation of sales budget & monthly review of actual vs budget.
  • Operational Expense analysis from period to period. Implementing changes to improve EBITDA margins.
  • Financial data management in system of BU, accounting reports, budgets, MIS & other documents for management.
  • Internal audit reports preparation & submission to H.O on quarterly basis with relate overall finance results of the units.

Deputy Manager - Finance & Commercial

Meghmani Organics Ltd
09.2018 - 06.2021
  • Vendor Rate Comparative & approval adherence before awarding work to Contractors.
  • Review & preparation of commercial contract/agreements, vendor rate finalizations, meetings & closures.
  • Accounts payable & AP expense bookings, recording entries in SAP S/4 Hana module.
  • Plant P & L, preparation of operating budget & capex budget in discussion with factory head & CFO.
  • Timely Accounting of All Service Bills, including Plant Operation & Maintenance, timely Collection of vendor bills.
  • Raising advance request, taking payment approvals, follow Plant SOP & DOA, employee reimbursements.
  • GL Review & Scruitinity, Vendor Balance confirmation & reconciliation, follow on Open GRIR & timely closures.
  • Accurate Cost Centres/profit centre accounting. Scanning of invoices & Documents upload after Posting on daily Basis.
  • Physical verification of Plant Fixed Assets, Asset Tagging & reporting of discrepancies to HO.
  • Capex, fixed asset accounting, CWIP monitoring, audit management, scrap management & PV audits at plant.
  • Process Adherence for Scrap disposal activity, Rate Negotiation carried with Vendors for Scrap removal.
  • Handing internal audits & Plant Asset audits by auditors. Resolving audit quires & closure of NCs on time.
  • Capex procurement as per Laid down process, PRPO authorization & release before release of Order to Vendor.
  • Periodic Audit of Inventories at Plant, timely accounting of RM invoices, Track on Non-moving & slow moving items.
  • Submission of stock statement to HO post plant verification, handling bank stock audits for bank CC accounts.
  • Support in proper Plant Administration issues from time to time. Preparation of MOM & recommending necessary changes.
  • Monthly checking of Payroll & staff overheads, observation & DOA authorization for Payment before processing.
  • Employee Reimbursement, Employee payments through online payments.
  • Petty cash Voucher Authorization, SAP Entries of payment, Ensure all the payments are through cheque/RTGS/NEFT.
  • Monthly/Yearly cash certificate preparation & submission to HO.
  • Adherence to all compliances related to the plant before due date and monthly reporting of non-compliance to HO.
  • Review of Labour licences, Renewal of Factory licences, co-ordination with GEB & GIDC for other Factory related work.
  • Ensure all the policies /Guidelines issued from time to time by corporate are followed in spirit and report deviations.
  • Submission Plant monthly MIS, monthly sales & production sheet, Rm consumption data to HO.

Area Finance controller (Opex-OMS Division)

Suzlon Global Services Ltd
02.2016 - 08.2018
  • Preparation of vendor rate comparative statements, comparing contract rates etc for OMS division.
  • Processing of Contractors Work Orders, changes & review of terms & conditions, stipulations etc.
  • Supplier payments & Managing Admin expenses, Coordination with Head office for day-to-day financial matters.
  • Review Contractor monthly compliances with Service tax, VAT, PF, ESIC etc, checking of monthly third party liabilities.
  • Ensure Labour licence, monthly Contributions are paid timely by contractors ; reviewing Challans, Payment receipts etc.
  • Co-ordination with site in charge, admin & state purchase team for work orders & legal contracts, licences etc.
  • Ensure for Management Assurance process compliance & guidelines on various admin and technical contract/service.
  • To ensure commercial due diligence & statutory requirements for all the service contractors before awarding contract.
  • Periodic Audits on WH Inventories, ensuring stock registers of inward outward records are properly maintained at sites.
  • Impart necessary ideas & changes to reduce overall Operating expenses in consultation with engineering team.
  • Handling financial accounting of company Eastern Kutch location/sites for OMS division, system control etc.
  • Accounts Payable & operating expense management dash board/reports, Co-ordination with HO for financial matters.
  • Working on SAP for financial accounting, monthly closing of service entries, Uploading Invoices on SAP work flow etc.
  • Vendor balance confirmations & reconciliation; Processing of staff claim, monthly reimbursements.
  • Month End closing, Budget & periodic forecasting, site P&L, MIS preparation & reporting to H.O.

Manager - Finance

COGEF Trading Ltd.
06.2013 - 09.2015
  • Administered financial accounting of company retail division & a central warehouse.
  • Led & supervised a team of 3 accounts & WH personnel Daily sales invoices for whole sellers and managing day-to-day purchase processes of company warehouse.
  • P&L accounts for the retail store as well for the company warehouse on monthly basis.
  • Credit notes for promotion items on monthly basis and sending of price changes details to H.O. for all credit notes.
  • Supervised day-to-day accounting of cash transaction of warehouse, warehouse administration & system related issues.
  • Reviewed all bank reconciliations and checked outstanding cheques & collections unreconciled in books.
  • Reporting to H.O for day-to-day financial matters, releasing suppliers payment; WH & retail stores performance reports.
  • Periodic audits & checks on WH inventory; ensured stock registers maintained of daily inward outwards & transfers.
  • Scrutinized Accounts Payables & Receivables, performing debtors ageing and managed day-to-day accounting of collected cash & cheques. Cash collection daily are deposited in bank & reported to HO.
  • Worked on Tally ERP for financial accounting & Win Touch ERP System for inventory management & control.
  • Managed Super market finance & operational process like system control with due respect to prices, barcoding, supplier management, ordering.
  • Local staff salary processing and sending proof of salary sheet on monthly basis to H.O.
  • Weekly ledger reconciliation of branch, highlighting all queries and resolving in case of any differences.
  • Price label printing and ensuring all prices are updated in system as per purchase invoices.
  • Daily back-up of system working and maintaining it safe in accounts.

Assistant Manager - Internal Audit

Sai Info System India Ltd.
07.2009 - 04.2013
  • Managed internal audit of entire company, with the team of two C.A reportees in IA dept.
  • Designed audit plan, performed internal audit and reviewed procedures, supporting documents & evidences.
  • Prepared Monthly Audit Reports & Statutory Audit Reports and reviewed TDS,PF, ESIC & PT Chillan's on monthly basis.
  • Pre-audit of all day-to-day payments, RTGS & NEFT payments of staff overheads, supplier payments & administration expenses.
  • Performed audit of Purchase processes, purchase orders, necessary approvals & GRN and compiled observations to monthly audit report.
  • Audit of HR processes of new recruitments, procedure of issue of appointment letters, laptop, SIM cards & other assets to employees, updated discrepancies on quarterly basis and compiled monthly audit report.
  • Assessed all bank reconciliations, detail check of outstanding cheques & collections of reconciled in books.
  • Evaluated Books of Accounts & exceptional reporting with respect to discrepancies observed in books.
  • Reviewed administration over heads including Rent Payments, Property Agreements, Electricity, Mobile, Telephone, Municipal Taxes & Travelling Expenses on monthly basis.
  • Collaborated with respective departments for resolution of audit queries and ensured corrective actions are taken for the same.
  • Interacted with Bidding Team, reviewed Tender documents, checked pending earnest money deposit receivables and followed-up & resolved pending deposits with customers.
  • Liaised with Accounts, HR, Legal, Administration, Bid & other departments to perform audit activities.

Assistant Manager - Finance & Accounts

Reliance Securities Ltd.
04.2007 - 05.2009
  • Managed various Accounts & Finance functions of South Gujarat network of branches.
  • Accounts Payable functions, verified bills submitted by vendors and liaised with H.O. for releasing payment on time.
  • Activities related to online money transfer transactions, back-end finance, safe custody and banking of daily Western Union transaction.
  • Maintained Fixed assets accounting and parking entries of fixed assets purchase, addition, deletion, write off, so on.
  • Branch attendance data & leave records and coordinated with HR Department for employee reimbursements; Copies of all bills & payment vouchers in the branch and sent the originals to the H.O.
  • Prepared Service Tax, TDS & branch Professional Tax returns and remitted the dues to concerned departments.
  • Employed strict credit control measures at the branch to receive settlements from client against trading transactions on time.
  • Addressed sub-brokers & franchisee's pay-out discrepancies related to company different products like Demat, Life Insurance, General Insurance, Mandate & Trades Pay-outs.
  • Acted as custodian of gold coins, attended various queries and coordinated with post offices in the region for sales & collection of payment.
  • Updated all entries in SAP System (End user) and daily SAP Accounting.
  • MIS reports with key details on Receivables, Payables, Outstanding Debtors / Creditors, Funds Position, so on and submitted to Head Office on regular basis.
  • Interacted with municipal authorities, fire department & other statutory bodies for obtaining shop & establishment licence.

Education

MBA - Finance

Department of business & administration (DBIM)

BBA - Finance

Professor V.B Shah Institute of Management

Skills

  • Lotus 123
  • Tally
  • FACT
  • Livewire
  • MS Office
  • Advance Excel
  • Power Bi
  • Share Point
  • Tally ERP
  • SAP S4 Hana
  • Oracle R12
  • Quick-books
  • Microsoft Dynamics
  • Wintouch Inventory Management Tool

Profile Snapshot

Performance Driven Professional with over 16 years of rich experience in Finance & Accounts., F & A Auditing, Bank Reconciliation, Accounts Payables & Receivables, Taxation, MIS Reporting, Budgeting & Forecasting, Statutory Compliance, Team Management, Worked in finance & accounts activities encompassing finalization of accounts, cash flow management, auditing, taxation., Exposure in preparing financial statements like P & L Account, Balance Sheet & finalisation of accounts in different industries., Expertise in developing & analysing MIS reports with pre-defined goals, policies & procedures of the management., Hands-on experience in arranging funds, implementing systems, Management reports, experience on India GAAP., ERP Implementation experience in Manufacturing industries including Microsoft Dynamics, SAP S4 Hana & Epicor ERP., Experience in Tally ERP, Microsoft Dynamics, SAP S4 Hana, QuickBooks, Advanced Excel, Power BI, SharePoint.

Personal Information

  • Manufacturing
  • I.T Services
  • Date of Birth: 08/16/81

Accomplishments

Established Internal audit department in Sai Infosystem , also establish commercial & accounts section at Plant level for Meghmani Organics Ltd , Also implemented SAP S4 Hana, developed systems & processes for Plant administration & accounting. Implemented EPICOR ERP sofrware for 5 Companies at Sterling Group of NIgeria Ltd recently.

Software

TALLY ERP

SAP S4 HANA

ORACLE R12

WINTOUCH INVENTORY MANAGEMENT

POWER BI

SHARE POINT

Certification

COMPUTERISE ACCOUNTING ITI GANDHINAGAR

Sports, Gymming, Daily Exercising

1)  ANNUAL CAPEX BUDGET IMPMENTATION IN DIFFERNT INDUSTRIES

2)  SAP IMPLEMENTATION  IN AGRO CHEMICAL INDUSTRY

3) EPICOR ERP IMPLEMENTATION IN OIL & GAS INDUSTRY


Timeline

Manager Accounts

Sterling Group
06.2023 - Current

Manager (Finance & Analysis)

Time Techno Plast Limited
07.2021 - 06.2023

Deputy Manager - Finance & Commercial

Meghmani Organics Ltd
09.2018 - 06.2021

Area Finance controller (Opex-OMS Division)

Suzlon Global Services Ltd
02.2016 - 08.2018

Manager - Finance

COGEF Trading Ltd.
06.2013 - 09.2015

Assistant Manager - Internal Audit

Sai Info System India Ltd.
07.2009 - 04.2013

Assistant Manager - Finance & Accounts

Reliance Securities Ltd.
04.2007 - 05.2009

COMPUTERISE ACCOUNTING ITI GANDHINAGAR

03-2001

BBA - Finance

Professor V.B Shah Institute of Management

MBA - Finance

Department of business & administration (DBIM)

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SHAILESH MAKWANA