SHANAWAZ SHAIKH
Mira Road (E)
Summary
Aspiration to excel in dynamic, innovative settings that maximize professional skills and expertise, promoting growth and ensuring high-quality outcomes.
Overview
19
19
years of professional experience
1
1
Language
Work History
Deputy Manager Administration, HR
Techinvention Lifecare Pvt Ltd
05.2016 - Current
- Oversee day-to-day office operations, ensuring optimal efficiency and compliance with company policies.
- Develop and monitor budgets, achieving a 80% cost reduction by implementing streamlined processes. Negotiate contracts with vendors and service providers.
- Coordinate company events, meetings, and travel arrangements for executives and staff.
- Manage relationships with vendors, ensuring adherence to contract terms and performance standards. Lead negotiations for procurement contracts, achieving a cost reduction.
- Resolve vendor disputes effectively, minimizing disruptions to business operations. Collaborate with cross-functional teams to align vendor services with organizational goals.
- Handling the HR Payroll, Joining Formalities & Documentation.
- Managing the compliance such as PF, Ptax, ESIC & MLWF
- Managing the Posh Policy & scheduling the Annual Training Sessions
- Develop and manage comprehensive travel programs for Directors & Staff, ensuring alignment with business objectives and budgets. Monitor travel policies to ensure compliance and recommend policy updates based on industry trends.
- Provide exceptional support during travel disruptions, including rebooking and alternative arrangements.
- Handled travel documentation, including visas, insurance, and compliance with international travel regulations.
- Reduced the travel cost by comparing the cost online & offline through travel vendors.
- Coordinated group travel arrangements for events, conferences, and corporate retreats
- Manage daily operations for with a focus on efficiency and safety.
- Develop and oversee budgets, achieving cost savings through vendor negotiations and resource optimization.
- Implement preventive maintenance programs, reducing equipment downtime
- Coordinate with contractors for facility upgrades, repairs, and renovations, ensuring timely and quality delivery.
- Improved energy efficiency through installation of energy-efficient lighting, HVAC upgrades.
Admin Executive
Vbuzz Teleservices Pvt Ltd
11.2014 - 03.2016
- Handling the strength of 200 employees on facility of 8000 sqft area at Vbuzz Teleservices Pvt Ltd
- Looking after Administration, Vendor Management, Budgeting, Billing & Petty Cash Management, and Fleet Management, Housing Keeping & Cafeteria Management.
- Managing the fleet management effectively by ensuring the safety of the employees and keeping a track of utilization in cab on daily basis.
- Finalising contract for servicing like Housekeeping, Security services, Stationeries, Fleet Management & AMC for Critical equipment.
- Liasoning with Government Officials.
- Arranging the work station & all other facility like stationery, ID cards & keys for a new joinee.
- Coordinating with the vendor for various Repair & maintenance activities.
- Managing the Housekeeping, Office boy, Security and Pantry boys of the location.
- Responsible for site maintenance like: Electrical, Fire alarms, Fire Extinguisher, AC & Pest Control.
- Managing the Tea Vending Machine & keep a track on the Consumption on daily basis.
- Preparing MIS reports & MBR(Monthly business review)
- Looking after the claim & Reimbursement of the employee’s.
- Implementing Administration policies and SOP.
- Keeping inventory of Pantry crockery, HK Material, Stationeries, Printing etc.
- Assigning Corporate CUG Connection’s.
- Organizing events for corporate meet’s.
- Working on 52 week maintenance planner, preventive maintenance procedure, log books, checklist, incident report etc.
- Managing Mathadi in the complex for all incoming materials.
- Co-Ordination with Management team for infrastructure related process.
Sr. Associate Administration
Accelya Kale Solution Ltd
05.2012 - 12.2013
- Handling the strength of 700 employees on facility of 37000 sqft area.
- Looking after the stationery by maintaining the proper stock of stationery & raising a Purchase order requisition.
- Looking after purchase & disposal of Toner & cartridges
- Processing telephone, electricity & other bill for payment.
- Arranging the work station & all other facility like stationery & keys for a new joinee.
- Arranging the photo for ID cards & intimating the associates about the same.
- Travel Management (Bus transport for employees & Cab for the Client & visitor)
- Handling the Events & Picnic.
- Overall supervising the transport facility provided to associates
- Arranging for the Client visit.
- Handling Vendor Management.
- Coordinating with the vendor for various Repair & maintenance activities
- Overlooking of Housekeeping, Office boy, Security, Pantry boys and Electrician of the location.
- Looking after the maintenance of UPS, DG, AC, APFC Panel, Fire alarm system and Fire extinguisher.
- Looking after the warehouse in Bhiwandi and managing the Mathadi’s.
- Handling the ISMS & SAS 70 Audit(Internal & External)
- Monitoring & managing the backup of the CCTV Camera.
- Done the various activities to create the awareness among the employee about the wastage & excess consumption of water, paper & electricity.
- Prepare the Annual Budget for the entire facility.
- Disposal of the old scrap.
- Handling the project for a new setup and shifting of the office.
- Achievements
- Got a Rising Star Award & Best Admin award.
- Got a Certificate for basic fire fighting
Sr Executive Facility
Ideacts Innovation Pvt Ltd
12.2010 - 04.2012
- Handling the Facility of Pan India offices
- Travel Management and Statutory Compliance (Mumbai, Hyderabad, Banglore, Chennai, Delhi & Gurgaon)
- Target & Achievement –
- Being successfully handle the event in Hyatt (Pune), and also in Hotel Phoenix (Pune) called NATCOM (Launch of a new Product)
- Arranging small parties like birthday bash, cook out party etc.
- Successfully complete the project of a green initiative.
HR & Administrator Executive
R.P Info system Pvt Ltd
03.2009 - 12.2010
- Handling the Facility
- HR of entire west region.
- Target & Achievement :
- Being successfully completes the office setup in Ahmedabad, Chennai, Thiruvananthapuram & Cochin.
Associate - Administration Department
Datamatics Technolgies Ltd.
02.2007 - 02.2009
- Managing the Admin & Facility of the entire organization.
- Areas Of Interest:
- Quality assurance
- Regulatory affairs
- Quality control
- Research and development.
Education
PGDM - undefined
Welingkar’s College
01.2012
DHRM - undefined
Welingkar’s College
01.2009
TYBCOM - undefined
Thakur College
01.2006
H.S.C - undefined
Thakur College
01.2003
S.S.C - undefined
Samata Vidya Mandir
01.2001
Skills
General administration
Interests
Cricket, Reading religious book
Declaration
I hereby declare that all the above mentioned information is correct to best of my knowledge. Date: Place: Yours Sincerely
Timeline
Deputy Manager Administration, HR
Techinvention Lifecare Pvt Ltd
05.2016 - Current
Admin Executive
Vbuzz Teleservices Pvt Ltd
11.2014 - 03.2016
Sr. Associate Administration
Accelya Kale Solution Ltd
05.2012 - 12.2013
Sr Executive Facility
Ideacts Innovation Pvt Ltd
12.2010 - 04.2012
HR & Administrator Executive
R.P Info system Pvt Ltd
03.2009 - 12.2010
Associate - Administration Department
Datamatics Technolgies Ltd.
02.2007 - 02.2009
PGDM - undefined
Welingkar’s College
DHRM - undefined
Welingkar’s College
TYBCOM - undefined
Thakur College
H.S.C - undefined
Thakur College
S.S.C - undefined
Samata Vidya Mandir