SHEEBA THOMAS
Pune
Summary
Hardworking and focused Administrative professional offering excellent communication, planning and prioritization skills demonstrated through 29 years of performance. Skilled at drafting reports and business correspondence, managing mail and updating tracking spreadsheets. Exceptional leadership skills with expertise in streamlining workflow to optimize personnel strengths.
Overview
29
29
years of professional experience
Work History
Accounts Assistant
SSD Promoters & Builders
07.2022 - 03.2024
- Performed administrative and clerical duties such as word processing, data entry, faxing and copying.
- Communicated and resolved disputes with clients regarding outstanding invoices, payments and adjustments.
- Communicated regularly with customers regarding account questions and issues.
- Prepared itemized statements, bills, or invoices and recorded amounts due for items purchased or services rendered.
- Reconciled company bank, credit card and line of credit accounts, investigating, and resolving discrepancies to keep accounts audit-ready.
Accountant cum Admin Asst
St. Thomas English Medium School
06.2019 - 05.2022
- Maintain Accounts in ERP – Tally 9.0 & Fees Receipt and Salaries & Supplier payments
- Monthly Cash flow
- Bank Reconciliation
- Accounting up to Balance sheet
- Correspondence with Education Office
- Daily attendance analysis & maintain student’s musters
- Maintain PTA Record books & EPTA record books
- Releasing Notices and follow-ups
- Prepare Meeting Agenda & Prepare and circulate MOM
- Maintain Systematic Attendance, Leave Records & Payroll.
Procurement Executive
Eximp International
01.2017 - 12.2018
- Assist Purchase Manager
- Align the requirements & Take quotes
- Make presentations
- Sales Proposals
- Data Management.
Personal Assistant cum Sales Coordinator
Grind Tools
05.2010 - 06.2014
- Handled Sales from enquiry to successful execution of order
- Send offers against enquiry
- Prepare Monthly, Quarterly, half yearly & annually sales statements & summary.
Jr. Officer Marketing
Indian Oxides & Chemicals Limited (ISO9001)
09.2003 - 08.2009
- Assist Dy
- General Manager – Marketing – Master Batch Section
- Maintain Records according to ISO Procedures
- Make Presentations
- Prepare Proposals
- Follow-up for orders
- Coordination with R&D, Sales & Dispatch departments to execute order on time
- Prepare yearly budgets.
Admin.Asst & Secretary to MD
Poona Bearing Industries
09.1995 - 08.2002
- Liaised between clients and vendors and maintained effective lines of communication.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Facilitated timely delivery of special projects to meet organizational and departmental objectives.
- Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Maintained daily report documents, memos and invoices.
- Maintained electronic filing systems and categorized documents.
- Entered data into system and updated customer contacts with information to keep records current.
- Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
Education
Master of Arts - ENGLISH LITERATURE
12.2023
Bachelor of Arts - ENGLISH LITERATURE
05.2007
High School Diploma -
06.1994
High School Diploma -
06.1992
Skills
- Verbal & written communication skills
- Document Controller – including checking & editing
- Correspondence Management
- Report Generation
- Payment reconciliation
- Expense Control
- Data inputting
- Payroll Administration
- Payroll Processing
- Accounts receivable management
- Cash Flow Management
- Invoice Processing
- Payment Processing
- Bank Reconciliation
- Filing & Book / Record keeping skills
- Multi-tasking skills
- Presentation Skills
- Computer knowledge – MS-Office [Word, Excel & PowerPoint], Tally
Timeline
Accounts Assistant - SSD Promoters & Builders
07.2022 - 03.2024
Accountant cum Admin Asst - St. Thomas English Medium School
06.2019 - 05.2022
Procurement Executive - Eximp International
01.2017 - 12.2018
Personal Assistant cum Sales Coordinator - Grind Tools
05.2010 - 06.2014
Jr. Officer Marketing - Indian Oxides & Chemicals Limited (ISO9001)
09.2003 - 08.2009
Admin.Asst & Secretary to MD - Poona Bearing Industries
09.1995 - 08.2002
IGNOU - Master of Arts, ENGLISH LITERATURE
Mahatma Gandhi University - Bachelor of Arts, ENGLISH LITERATURE
MAHATMA GANDHI UNIVERSITY - High School Diploma,
KERALA BOARD - High School Diploma,
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