Summary
Overview
Work History
Education
Skills
Specializedexperience
Personal Information
References
Languages
Interests
Software
Timeline

Sheetal Jadhav

Pune

Summary

Experienced Document Controller. A great team player and effective communicator with hands on experience in area like SMAT, SAP ERP, Open Text, and Oracle Aconex, Skilled in coordination, team management maintaining records, Microsoft word, Excel. Strong communication skill.

Overview

10
10
years of professional experience

Work History

Engineering Material Controller

Air Products
04.2024 - Current
  • Partnered with Project and Procurement managers to develop comprehensive Material Control Plans; the initiative led to a 15% reduction in procurement errors, thereby improving project delivery timelines and stakeholder satisfaction
  • Engaged with Engineering and Project managers to refine Material Control Plans, resulting in the integration of a new tracking system that is now utilized by team members, increasing accountability and traceability
  • Collaborate with Project, Engineering and Procurement managers on project Material Control Plans
  • Import Bill of Materials into Smart Materials
  • Create and issue Requisitions from the Bill of Materials
  • Provide timely material status reports to Project Managers
  • Occasionally travel internationally to support Air Products' global engineering teams

Document Controller Project Coordinator Senior

Air Products
12.2021 - 05.2024
  • Project Coordination with Vendors, expeditors, engineers, and other teammates
  • Handling of Vendor documentation in SAP, Open Text and Aconex
  • Notify the supplier/customer/client of any acceptance or comments to the documents
  • PO Processing
  • Formal communication internally as well as with supplier, customer, and client
  • Coordinated with the special task team to establish best practices for Document Management, fostering a culture of continuous improvement that engaged over 20 team members and improved adherence to internal protocols
  • Given training to fellow new joiners about Open Text and the company workflow
  • Handling Class 4 & Class 5 projects single handedly
  • Train US Team for OT Process

MRB Senior Document Controller

Aker Solutions
11.2019 - 12.2021
  • Compilation of Manufacturing Record Books in accordance with approved Table of Content (TOC), equipment traceability information and/or project specific procedure
  • Retrieving applicable documentation from SAP according to traceability information
  • Notifying and reporting wrong/missing documentation in accordance with traceability list and approved TOC to responsible discipline
  • Complete MRB when each discipline has notified that the wrong/errors has been corrected and updated in the system
  • Maintaining SAP system with respective milestones for the Manufacturing Record Books

Document Controller (Team Lead)

Aker Power gas Pvt. Ltd
12.2014 - 12.2017
  • Handling of documentation in SAP accordance with All relevant Aker Solutions procedures and work instructions
  • Project requirements
  • Quality check of documents as per administrative requirements and Notify the supplier/customer/client of any acceptance or comments to the documents
  • Formal communication internally as well as with supplier, customer, and client
  • Completion of given task in stipulated time

Material Master Maintenance

Aker Power gas Pvt. Ltd
08.2013 - 06.2014
  • Working for Global Material Master Clean-up Project in Global Engineering Governance team (Material Master Maintenance)
  • Handling Naming convention & Aker Solutions Material Classification System (ASMaCS)
  • Handling Engineering Change Order through SAP
  • Knowledge sharing & training sessions for new joiner in MMM team
  • Supporting ISO audit for MMM team in various areas

QS Admin

Aker Power gas Pvt. Ltd
06.2012 - 07.2013
  • Quality Surveillance admin related tasks
  • NCR – Upload Non confirmative Reports (Deviation and Concession Request) in SAP
  • NOI- Process Notification of Inspections
  • IR-Linking of Inspection Reports in QS Web System and generate & update QS Plans as per approved ITP

Executive CSD Admin

ING Vysya Life Insurance
09.2008 - 04.2009
  • Processing and preparing important company documents
  • Maintaining and updating company databases
  • Managing staff calendars and scheduling appointments
  • Performing market research and analyzing reports
  • Assisting in vendor relationship management
  • Supporting administrative staff with office tasks like photocopying, printing, and filing
  • Handling office supplies stock and placing orders
  • Assisting with budget preparation and budget tracking
  • Preparing reports on expenses, office budgets, and other expenditures
  • Supporting staff in project management and contributing to team effort by accomplishing related results as needed
  • Maintaining professionalism and confidentiality of sensitive company information

Marketing Support Executive

Birla Life Insurance
04.2007 - 09.2008
  • Process insurance claims, including verifying accuracy of information, ensuring all necessary documentation is received, and liaising with insurance adjusters
  • Manage policy renewals, including reviewing current policies, negotiating terms with insurers, and communicating changes or updates to policyholders
  • Handle customer inquiries related to policies, coverage, and claims, providing detailed information and resolving issues in a timely manner
  • Coordinate with healthcare providers and other third parties to confirm coverage, authorize services, and facilitate direct billing arrangements
  • Maintain accurate and up-to-date records of all insurance policies, claims, and correspondence in the company’s database
  • Prepare and present detailed reports on claims statistics, policy renewals, and insurance costs to management for review and decision-making
  • Develop and implement efficient administrative procedures to streamline insurance operations and improve customer service
  • Conduct audits of insurance policies and claims to ensure compliance with regulatory standards and identify opportunities for cost savings

Education

B.SC. - Specialty Botany

S.P. College (Pune University)

Skills

  • Material Management in SAP and SPMAT
  • Open text
  • Oracle Aconex
  • SAP ERP
  • Leadership
  • Fast Learner
  • Ability to Multitask
  • Ability to Work in a Team
  • Effective Time Management
  • Communication Skills
  • Microsoft Office
  • Flexibility and Adaptability
  • Document Management

Specializedexperience

  • On Norway deputation for 2.5 months for as QS Administrator for training & introduction purpose of Work Over System.
  • Active member of HSE Committee (Health, Safety & Environment) & completed training for life saving & firefighting disaster.

Personal Information

Total Experience: Experienced ENgineering Material Controller/Document Controller. A great team player and effective communicator with hands-on experience in areas like SMAT, SAP ERP, Open Text, and Oracle Aconex. Skilled in coordination, team management, maintaining records, Microsoft Word, and Excel. Strong communication skills.

References

  • Shreya Sandbhor, SANDBHS@airproducts.com, 7972194411
  • Nilesh Pardeshi, nileshpardeshi.job@gmail.com, 9881250520

Languages

Marathi
Native language
Hindi
Proficient (C2)
C2
English
Proficient (C2)
C2

Interests

Music, Travelling, Dance

Software

SPMAT, SAP ERP Open Text, Acconex

Timeline

Engineering Material Controller - Air Products
04.2024 - Current
Document Controller Project Coordinator Senior - Air Products
12.2021 - 05.2024
MRB Senior Document Controller - Aker Solutions
11.2019 - 12.2021
Document Controller (Team Lead) - Aker Power gas Pvt. Ltd
12.2014 - 12.2017
Material Master Maintenance - Aker Power gas Pvt. Ltd
08.2013 - 06.2014
QS Admin - Aker Power gas Pvt. Ltd
06.2012 - 07.2013
Executive CSD Admin - ING Vysya Life Insurance
09.2008 - 04.2009
Marketing Support Executive - Birla Life Insurance
04.2007 - 09.2008
S.P. College (Pune University) - B.SC., Specialty Botany

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Sheetal Jadhav