Sheethal Kiran
Executive Assistant
Bengaluru,KA
Summary
Versatile Guest Relation Executive offering 1 year of experience in efficient front desk management. Successful at prioritizing tasks, maintaining organization and optimizing workflow. Accustomed to balancing high-volume inquiries with administrative needs of guest and staff.
Driven and resourceful Administrative professional with 11+ years of experience supporting work of high-achieving Executive Assistant. Track record supporting professional needs with well-organized precision. Sophisticated and graceful in managing high-volume workloads in rapidly changing environments.
Experienced with over 12+ years of experience in Corporate Compines. Excellent reputation for resolving problems and improving customer satisfaction.
Overview
5
5
Languages
3
3
years of post-secondary education
23
23
years of professional experience
Work History
Executive Assistant
WS Atkins (India) Pvt., Ltd.,
Bangalore , Karnataka
03.2013 - Current
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Prepared documents, reports and presentations for executives and board members using our company standard tool.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
- Organized international and domestic travel arrangements for the Management Team staff members, including all transportation and hotel stays.
- Co-ordinate with my UK counter parts for organizing virtual meetings due the pandemic.
- Working closely with CMT team for remobilization & maintain the data record of the Laptops, allocating desks in Quick FM tool etc.,
- Transcribed minutes of meetings and executed meetings and events for company to support business development and senior management teams.
- Manage Time sheet report such as missing time sheet data & unallocated data, by using the tool pull the report & root it to markets & share the data with Practice Heads & UK directors.
- Supporting Business in Hiring Contract Staff Supporting Business in recruitment, raising PR, working with HR for extension of the contract staff.
- Document Controller
- Document Controller work for the projects as & when required, keeping track of the drawings & the agreed dates, if any changes in the deliverables & updating the team.
- Track, maintain and update document master list, change control. Prepare quarterly trend analysis and metrics for Quality Meetings.
- Providing access to users for different projects on Project Wise Tool.
- Create and maintain a filing system that supports efficient information management.
- To send and receive documents from external organizations, prepare and edit paperwork as required for the day to day operations of project.
- Responsible for controlling the numbering, filing, sorting and retrieval of electronically stored or hard copy documentation produced by technical teams, projects or departments in a timely, accurate and efficient manner.
- Keep track of all documentation, specifications and drawings. The purpose is to ensure that everyone uses the correct and most current drawings and documents.
- Effective in building good working relationships within complex structures both within projects, with clients and internally.
- Performed responsibilities of file migration and assisted in auditing
- Managing Denmark Project - Cost Monitoring tracker.
- To maintain track record of DSE & HE survey, follow up with individuals to complete the survey.
- Willing to carry out duties as requested from time to time
- Stays.
Executive Assistant
Timken Engineering Research India Pvt.,
Bangalore, Karnataka
03.2009 - 05.2021
- Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
- Researched, proposed and implemented vendor agreements to decrease costs and improve services.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
- Transcribed minutes of meetings and executed meetings and events for company to support sales, business development and senior management teams.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Use to manage produce monthly invoices, reports and other deliverables.
- Organized and coordinated conferences and monthly meetings.
- Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
Executive Assistant
Harman International India Pvt (August 2012 to March 2013)
, Karnataka
08.2012 - 03.2013
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Prepared documents, reports and presentations for Asia HR Head.
- Organized international and domestic travel arrangements for Asia HR Head and staff members, including all transportation and hotel stays.
- Screened calls and emails and initiated actions to respond or direct messages for my reporting managers (HR Head).
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Updated executives on changing business needs by thoroughly documenting internal and client meetings.
- Transcribed minutes of meetings and executed meetings and events for company to support sales, business development and senior management teams.
- Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.
- Developed and updated spreadsheets and databases to track, analyze and report on performance.
Executive Assistant
Blue Star Ltd
Bangalore, Karnataka
03.2008 - 12.2008
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Researched, proposed and implemented vendor agreements to decrease costs and improve services.
- Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.
- Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
- Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
Guest Relation Executive
Halcyon Service Apartments (February 2007 to March 2008)
Bangalore, Karnataka
02.2007 - 03.2008
- Served as main point of contact for VIP guests and kept hotel departments briefed on individual requirements.
- Directed staff to handle needs for individual guests to resolve issues and generate positive customer experiences.
- Described facility amenities to guests and set up services such as childcare, interpretation and dry cleaning.
- Restructured lines of communication with housekeeping to make sure guests were satisfied with timeliness and quality of housekeeping services.
- Arranged for transportation to and from airport, train station and events for visitors.
- Explained security policies and procedures to guests and hotel staff to promote visitor confidence and safety.
- Maintained front desk's concierge book to provide visitors with access to relevant local information.
Education
BBA - Business Administration
S S International University
Delhi 12.2008 - 06.2011
No Degree - Diploma in Basic Cabin Crew Training
Frankfinn Institute Of Airhostess Training
Bangalore 06.2005 - 06.2006
Skills
Travel coordination
undefinedTimeline
Executive Assistant
WS Atkins (India) Pvt., Ltd.,
03.2013 - Current
Executive Assistant
Harman International India Pvt (August 2012 to March 2013)
08.2012 - 03.2013
Executive Assistant
Timken Engineering Research India Pvt.,
03.2009 - 05.2021
BBA - Business Administration
S S International University
12.2008 - 06.2011
Executive Assistant
Blue Star Ltd
03.2008 - 12.2008
Guest Relation Executive
Halcyon Service Apartments (February 2007 to March 2008)
02.2007 - 03.2008
No Degree - Diploma in Basic Cabin Crew Training
Frankfinn Institute Of Airhostess Training
06.2005 - 06.2006
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