Shekhar Thevar
Mumbai
Summary
Dynamic, driven, and accomplished Administration & Facilities Executive with nearly 9 plus years of experience in project management, grounds maintenance, operations, and safety management. I am part of managing a $20 million annual budget, including maintenance, new projects, and operation consumables. Skilled Facility Administrator with background in overseeing daily operations, ensuring compliance with health and safety regulations, and managing facility maintenance and upgrades. Strengths lie in efficient problem-solving, strategic planning, and team coordination. Recognized for enhancing operational efficiency while minimizing costs through effective facility management strategies.
Overview
16
16
years of professional experience
Work History
Administration & Facility
Infinx Services Pvt. Ltd.,
Mumbai
07.2024 - Current
- Administration and Facility, managing Admin and Facility operations, and other activities for the Head Office in Chennai.
- Make accommodation arrangements for the HOD visiting the Chennai office.
- Booking car, train ticket, and air ticket for the employee traveling from Chennai.
- Responding to all inquiries of staff from the shop and back office.
- Handling office stationery and housekeeping products.
- Handling Petty Cash.
- Do AMC of AC, Computer, Fire Extinguishers, Coffee Machine, Copier Machine, EPBX, and other required.
- Send monthly MIS to the HO (Admin) every month.
- Managed the daily operations of the administration team.
- Maintained filing systems to organize operations and administration records.
- To get quotes for the things to be purchased and sold, and to maintain stocks of the purchased material.
- Maintaining all infrastructure of the office.
- Handling office stationery and housekeeping products, keeping records of wages and salaries, and maintaining records for the muster and leaves of the employees.
- Work with university space planning and others to assess and manage space allocations and usage, and to maximize facility utilization rates and effectiveness.
- Manage relationships with facility owners, vendors, and service providers.
Administration & Facility
Escon Elevators Pvt. Ltd.
New Mumbai
01.2024 - 05.2024
- Administration & Facility, managing Admin & Facility operations and other activities for Pan India locations which include 3000 employees catering to the below-mentioned functions for multiple offices
- Within established guidelines, makes independent decisions regarding planning, organizing, and scheduling work for the Deputy General Manager and the Administrative team
- General office management responsibilities include business continuation, procurement, and supplies, security administration, and records management
- Inspect buildings’ physical plants routinely to guarantee that building services are at the highest level of quality standards
- Monitor and review preventive maintenance programs
- Utilize data to develop trends and insights that will drive continuous improvement in site performance
- Oversee and manage all capital and non-capital construction projects
- Assist in capital planning and forecasting
- Participate in strategic meetings
- Develop OPEX and CAPEX budgets and manage them
- Manage all facilities processes, policies, and procedures (ex: internal/external work orders, Move-Add-Change requests, space planning, preventative maintenance, supplies, workplace safety, KPIs, SLAs, etc.)
- Performs management functions including performance management, staff training, and development
- Oversees training and development of partners directly and indirectly manages and makes effective staffing decisions
- Working knowledge of construction materials and methods, and industry best practices
- Responsible for the development and management of facilities employees in the divisions of Maintenance, Shows, Construction, Paint, Landscape, Plumbing, Water Treatment, HVAC, and Electrical
- Promotes and ensures a safe working environment for all employees
- Work with University Space Planning and others to assess and manage space allocations and usage, and to maximize facility utilization rates and effectiveness
- Manage relationships with facility owners, vendors, and service providers
- Resource management (administration, planning, organization, and controlling of personnel, tasks, timelines, and costs)
- Ensure that conference rooms, meeting rooms, and reception areas are ready for meetings
- Oversee the preparation, analysis, negotiation, and review of contracts related to purchasing materials, supplies, products, or services
- Provide or oversee centralized operations and procedures of services for the agency
- Plan and coordinate staff development and monthly agency-wide staff meetings
- Create and maintain effective internal controls for equipment inventory
- Maintain and safeguard agency records
- Manage the organization’s office and storage space
- Perform as liaison with various vendors, providing maintenance, security, and other occupancy services
- Works with the management team and staff to update and maintain the Community Link website
Administration & Facility
Paramount Health Services and Insurance TPA Pvt. Ltd.
Thane
10.2022 - 01.2024
- Administration & Facility, managing Admin & Facility operations and other activities for Pan India locations, including 700 employees catering to the below-mentioned functions for multiple offices
- General office management responsibilities include business continuation, procurement, and supplies, security administration, and records management
- Performs management functions including performance management, staff training, and development
- Working knowledge of construction materials and methods, and industry best practices
- Responsible for the development and management of facilities employees in the divisions of Maintenance, Shows, Construction, Paint, Landscape, Plumbing, Water Treatment, HVAC, and Electrical
- Promotes and ensures a safe working environment for all employees
- Work with University Space Planning and others to assess and manage space allocations and usage, and to maximize facility utilization rates and effectiveness
- Manage relationships with facility owners, vendors, and service providers
- Ensure that conference rooms, meeting rooms, and reception areas are ready for meetings
- Oversee the preparation, analysis, negotiation, and review of contracts related to purchasing materials, supplies, products, or services
- Provide or oversee centralized operations and procedures of services for the agency
- Create and maintain effective internal controls for equipment inventory
- Maintain and safeguard agency records
- Manage the organization’s office and storage space
- Perform as liaison with various vendors, providing maintenance, security, and other occupancy services
- Works with the management team and staff to update and maintain the Community Link website
Administration & Facility
Hella Infra Market Pvt. Ltd.
Thane
01.2021 - 09.2022
- Administration & Facility, managing Admin & Facility operations and other activities for Pan India locations which include 1200 employees catering to the below-mentioned functions for multiple offices
- Within established guidelines, makes independent decisions regarding planning, organizing, and scheduling work for the Deputy General Manager and the Administrative team
- General office management responsibilities include business continuation, procurement, and supplies, security administration, and records management
- Inspect buildings’ physical plants routinely to guarantee that building services are at the highest level of quality standards
- Monitor and review preventive maintenance programs
- Utilize data to develop trends and insights that will drive continuous improvement in site performance
- Oversee and manage all capital and non-capital construction projects
- Assist in capital planning and forecasting
- Participate in strategic meetings
- Develop OPEX and CAPEX budgets and manage them
- Manage all facilities processes, policies, and procedures (ex: internal/external work orders, Move-Add-Change requests, space planning, preventative maintenance, supplies, workplace safety, KPIs, SLAs, etc.)
- Performs management functions including performance management, staff training, and development
- Oversees training and development of partners directly and indirectly manages and makes effective staffing decisions
- Working knowledge of construction materials and methods, and industry best practices
- Responsible for the development and management of facilities employees in the divisions of Maintenance, Shows, Construction, Paint, Landscape, Plumbing, Water Treatment, HVAC, and Electrical
- Promotes and ensures a safe working environment for all employees
- Work with University Space Planning and others to assess and manage space allocations and usage, and to maximize facility utilization rates and effectiveness
- Manage relationships with facility owners, vendors, and service providers
- Resource management (administration, planning, organization, and controlling of personnel, tasks, timelines, and costs)
Senior Quality Analyst (Global KYC Remediation & Investment Banking)
Accenture Solutions Pvt. Ltd.
Mumbai
06.2015 - 04.2020
- Responsible for performing a periodic review of the clients as per the client identification policies of the firm
- Perform AML/KYC due diligence on a range of institutional client types: government entities, financial institutions, listed entities, regulated entities, and trusts
- Preparing a profile by thoroughly researching regulatory checks, state registries, a commercial database, global media sources, and reliable media (3rd party websites & and stock exchange)
- Performing OFAC (Office of Foreign Asset Control) checks and PEP (Politically Exposed Person) screening on – directors, and shareholders and reporting to compliance if any material adverse news is identified
- Obtain the client's information from the database to authenticate the checklist
- Investigation of the given data with the help of reference data applicable to the record and thus find the linkage between the fund and its Investment manager
- Ensure that the given record is linked with the correct IM by following proper guidelines for the process
Administration
Siyaram Silk Mills Ltd.
Mumbai
08.2013 - 04.2015
- Administration & Facility & responsible for Corporate office which includes 330 employees catering to the below-mentioned Administration functions
- Resource management (administration, planning, organization, and controlling of personnel, tasks, timelines, and costs)
- Ensure that conference rooms, meeting rooms, and reception areas are ready for meetings
- Oversee the preparation, analysis, negotiation, and review of contracts related to purchasing materials, supplies, products, or services
- Provide or oversee centralized operations and procedures of services for the agency
- Plan and coordinate staff development and monthly agency-wide staff meetings
- Create and maintain effective internal controls for equipment inventory
- Maintain and safeguard agency records
- Does AMC of AC, computer, Fire extinguisher, Coffee machine, Xerox machine, Fax, EPBX, and others require Organizing ID cards, Visiting Card, Letterhead, Envelopes, and other stationery requirements
- Manage the organization’s office and storage space
- Perform as liaison with various vendors, providing maintenance, security, and other occupancy services
Administration
Shore to Shore MIS Pvt. Ltd.
Mumbai
12.2011 - 02.2013
- The administration was responsible for the Corporate office which includes 125 employees catering to the below-mentioned Administration functions
- Generate all the SLA & and SOP-related facility management for the Corporate and Regional Offices
- Coordinating with the travel agent for travel and hotel bookings for the higher officials visiting Mumbai
- Maintain the payment details of all vendors & and interact with them
- Responding to all inquiries generated through E-mail
- To get quotes for the things to be purchased and sold and to maintain stocks of the purchased material
- Maintaining all infrastructure of the office
- Handling office stationery and housekeeping products, keeping records of wages and salaries, and maintaining records for the muster and leaves of the employees
- Handling Petty cash
- Do AMC of AC, Computer, Fire Extinguishers, Coffee Machine, Copier Machine, EPBX, and other required
- Source material for Delhi and Chennai Branches for Paper and PVC materials
- Manage the organization’s office and storage space
- Perform as liaison with various vendors, providing maintenance, security, and other occupancy services
Administration
Tag Point
Chennai
12.2008 - 12.2011
- Administration & Facility, managing Admin & Facility operations and other activities for the Head office in Chennai.
- Do accommodation arrangements for the HOD visiting Chennai Office.
- Booking Car, Train ticket, and Air Ticket for the employee traveling from Chennai. Responding to all inquiries of staff from the Shop and Back office.
- Handling office stationery and housekeeping products. Handling Petty Cash.
- Do AMC of AC, Computer, Fire Extinguishers, Coffee Machine, Copier Machine, EPBX, and other required.
- To get quotes for the things to be purchased and sold and to maintain stocks of the purchased material. Maintaining all infrastructure of the office.
- Handling office stationery & and housekeeping products, keeping records of wages and salaries, and maintaining records for the muster and leaves of the employees.
- Work with University Space Planning and others to assess and manage space allocations and usage, and to maximize facility utilization rates and effectiveness
- Manage relationships with facility owners, vendors, and service providers.
Education
Bachelors of Commerce -
Bharatiya Shiksha Parishad
05.2007
HSC -
Dr. Ambedkar College
05.2001
SSC -
KMEH School
05.1998
Skills
- Corporate Communications Management
- HVAC Systems
- Preventive Maintenance
- Team Management & Organizational Leadership
- Quality Assurance Documentation
- Quick Decision Maker
- Operations & Maintenance
- MS Office
- Email Management
- Typing
- Facility Management
- Vending machines
- Pest Control
- Repairs and maintenance
- Building operations
- Vendor coordination
- Waste Management
Affiliations
- Event Management.
Languages
Tamil
First Language
English
Advanced (C1)
C1
Hindi
Advanced (C1)
C1
Marathi
Intermediate (B1)
B1
Timeline
Administration & Facility
Infinx Services Pvt. Ltd.,
07.2024 - Current
Administration & Facility
Escon Elevators Pvt. Ltd.
01.2024 - 05.2024
Administration & Facility
Paramount Health Services and Insurance TPA Pvt. Ltd.
10.2022 - 01.2024
Administration & Facility
Hella Infra Market Pvt. Ltd.
01.2021 - 09.2022
Senior Quality Analyst (Global KYC Remediation & Investment Banking)
Accenture Solutions Pvt. Ltd.
06.2015 - 04.2020
Administration
Siyaram Silk Mills Ltd.
08.2013 - 04.2015
Administration
Shore to Shore MIS Pvt. Ltd.
12.2011 - 02.2013
Administration
Tag Point
12.2008 - 12.2011
Bachelors of Commerce -
Bharatiya Shiksha Parishad
HSC -
Dr. Ambedkar College
SSC -
KMEH School
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